11/16/2005 SEDS-USA Exec Minutes

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Agenda

  • NOVA December newsletter
  • Voting procedure on location for next SEDS conference
  • Forthcoming exec board meetings
  • conference finances update
  • special projects idea for upcoming year
  • director of expansion requests email addresses
  • list of conferences and events for SEDS to attend

Attendance

  • Megha Sharma, Chair
  • Todd Romberger, Vice Chair
  • Emily Hardigree-Ullman, Director of Publicity
  • Matt Cruce, Director of Expansion
  • Joshua Nelson, Director of Special Projects
  • Jennifer Kissinger, Director of External Affairs
  • John Evans, Director of Finance
  • Liz Bozek, Director of Chapter Affairs
  • Ryan McLinko, webmaster
  • Mark Schaffer, outgoing executive board
  • Jess Senning, outgoing executive board
  • Stephanie Jones, secretary

I. Emily Hardigree-Ullman Director of Publicity updates the board on the December 1st online newsletter

  • Asks executive board members to send their bios, pictures, and contact information by Nov. 19th
  • Old newsletters and pictures are available at ftp://seds.org/pub/seds/Nova/ and http://gallery.seds.org/v/SEDS/PHD-Scrapbook/012a.JPG.html
  • Chapter summaries are also due by Nov. 19th
  • Already Planned for Newsletter: conference summaries, seds history, peter diamandis bio, exec and chapter bios
  • What else could go into the newsletter?
    • Advertise what university will be hosting the 2006 SEDS conference(choices are Arizona and UCF)
    • Plans for special projects
    • The chair stresses the importance of SpaceVision 2005 in the newsletter
    • Send any more newsletter proposals through seds-exec.org

II. Plans for voting on the chapter to host the SEDS conference 2006

III. Exec Board Meetings

  • Will continue to be at Wednesday at 9:00 p.m. EST
  • Will be through SEDS forums or Space Alumni

IV. Update from John Evans, Director of Finances

  • Have received money for the conference from Wolfram and Rolls-Royce
  • Still waiting on money from Lockheed
  • We still have a few more weeks until all the bills need to be paid.

V. Update from Josh Nelson, Director of Special Projects

  • National Project Ideas
    • Zero-G flights
      • proposals due Feb. 1st, decisions by Feb. 8th
      • flights in April
      • each chapter will have to raise 1000 per person
    • High altitude balloon
      • information pending
    • Satellite launch
      • Proposals due March 1st
      • Final design due October 1st
  • Debate on the Centennial Challenge
    • At SpaceVision 2005 on Sunday, the idea of SEDS pursuing a Centennial Challenge was taken up. The people at this informal gathering were receptive to the idea.
    • This was brought up again at the exec mtg.
    • The director of projects and others felt that it was important to start small with tangible goals. The projects need to be feasible within a year.
    • Others argued that we could complete short-term projects while pursuing/starting long-term ones as well.
    • It was suggested that a member of the projects team look seriously into SEDS pursuing a Centennial Challenge – our capabilities, etc.
    • The exec board was encouraged to use forums and email to finish the debate

VI. Matt Cruce, Director of Expansion, requests non-SEDS members’ email addresses

VII. Todd Romberger, Vice Chair, sends out a list of conferences and events that he wants to see SEDs members at this upcoming year.

  • Liz adds March Storm to the list

VIII. Discussion of what “politically unaffiliated” means for SEDS

  • Some people would like to see that changed so that SEDS can participate as a group in space lobbying
  • Others thought this was not a good idea, especially as we’re trying to gain non-profit status

IX.An executive board revision of the Constitution is pending

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