2006 December 05 SEDS-USA Exec Transcript

From SEDSWiki

lizeeb3 (7:57:30 PM) has entered the room.
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RolandBolser (7:57:35 PM) has entered the room.
BZWingZero (7:57:35 PM) has entered the room.
BZWingZero (7:57:41 PM): Good evening
RolandBolser (7:57:41 PM): hey everyone
littleC3788 (7:57:48 PM) has been invited.
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lizeeb3 (7:57:58 PM): hi
rmmlg08 (7:58:00 PM) has entered the room.
lizeeb3 (7:58:06 PM): how's it going?
BZWingZero (7:58:17 PM): Good, how about with you?
RolandBolser (7:58:29 PM): meh
rmmlg08 (7:58:35 PM): agreed
lizeeb3 (7:58:36 PM): pretty good for this close to finals!
BZWingZero (7:58:42 PM): One last exam.... tomorrow
BZWingZero (7:58:45 PM): at 7am
lizeeb3 (7:59:07 PM): good luck!
rmmlg08 (7:59:09 PM): well, we're still working on the third round of tests
rmmlg08 (7:59:13 PM): then exams in 2 weeks
dandersonn43 (7:59:26 PM) has been invited.
RolandBolser (7:59:29 PM): ouch
Viridis321 (7:59:30 PM) has been invited.
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Viridis321 (8:00:00 PM): Hi everyone
BZWingZero (8:00:05 PM): hello
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lizeeb3 (8:00:30 PM): hi
SithLrdJohn (8:02:27 PM) has been invited.
SithLrdJohn (8:02:32 PM) has entered the room.
Jedi8798 (8:02:41 PM) has been invited.
Jedi8798 (8:02:53 PM) has entered the room.
Jedi8798 (8:02:57 PM): Sorry I'm late. Had to find a wireless point 
lizeeb3 (8:03:23 PM): No problem
lizeeb3 (8:04:10 PM): let's give it one more minutes
dandersonn43 (8:04:18 PM) has been invited.
Jedi8798 (8:04:46 PM): Brian Young probally wont be here because of the conference
lizeeb3 (8:05:15 PM): Rohan and Carissa have exams tonight
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Jedi8798 (8:05:34 PM): ouch
dandersonn43 (8:05:37 PM) has been invited.
Jedi8798 (8:05:38 PM): sucks  
littleC3788 (8:05:50 PM) has entered the room.
Jedi8798 (8:05:51 PM): dont have an exam tonight but have a term paper due Friday
dandersonn43 (8:05:53 PM) has entered the room.
lizeeb3 (8:06:18 PM): Ok everyone is here now
dandersonn43 (8:06:19 PM): There
dandersonn43 (8:06:19 PM): Hello all
Viridis321 (8:06:28 PM): Hi Dan
dandersonn43 (8:07:08 PM): Dameon
lizeeb3 (8:07:57 PM): Let's start off with the remaining officer goals
lizeeb3 (8:08:29 PM): Ryan said he would go first tonight
dandersonn43 (8:08:35 PM): ok
rmmlg08 (8:09:05 PM): well, my general goals are fairly similar to my platforms
rmmlg08 (8:09:12 PM): for vc:
rmmlg08 (8:09:21 PM): alumni database
rmmlg08 (8:09:47 PM): -to increase size, functionality, integrate with other parts
rmmlg08 (8:09:55 PM): board of advisors
rmmlg08 (8:10:11 PM): -set up board and begin organizing meetings
rmmlg08 (8:10:20 PM): conference attendance
rmmlg08 (8:10:48 PM): -compile list, advertise to chapters, coordinate people getting there, follow up with peope about conference, logisticts to get there
rmmlg08 (8:11:01 PM): for website:
rmmlg08 (8:11:11 PM): largely things I realized at the website work session
rmmlg08 (8:11:51 PM): -initial cleanup (start of which has already been done), increasing various functionalities, integration with chapter websites, increasing visibility
rmmlg08 (8:12:15 PM): some of the above overlap: such as alumni database, conference attendance advertisement, etc
rmmlg08 (8:13:16 PM): questions?
RolandBolser (8:13:58 PM): nope, seems pretty straight forward
lizeeb3 (8:14:02 PM): sounds great
peoplefrommars (8:14:11 PM) has entered the room.
Viridis321 (8:14:13 PM): yeah, sounds good 
lizeeb3 (8:15:07 PM): Good.  Josh will go next then
Jedi8798 (8:16:51 PM) has left the room.
Jedi8798 (8:17:05 PM) has been invited.
Jedi8798 (8:17:07 PM) has entered the room.
Jedi8798 (8:17:13 PM): Can anyone see this?
lizeeb3 (8:17:16 PM): yep
dandersonn43 (8:17:18 PM): Hi Josh
Viridis321 (8:17:20 PM): yeah
Jedi8798 (8:17:23 PM): Good... *smacks AIM*
BZWingZero (8:17:23 PM): aye
Jedi8798 (8:17:32 PM): Goals/Plans for the year: Have all of the fundraising e-mails/requests for ZeroG/Art project sent out by end of December. Get the following projects up: Arts project, Zero-G, Rocket project (either in an actual compeition form or
Jedi8798 (8:17:37 PM): in an exposition at the XPrize 
Jedi8798 (8:18:33 PM): See about possible collaboration for a SEDS-Second Life presence (something proposed by Loretta which I think might be interesting), push development of the SEDS conference display, get the SEDS buisness cards to you all by end of 
Jedi8798 (8:18:37 PM): december/early january
Jedi8798 (8:19:42 PM): those are current goals/plans
lizeeb3 (8:19:58 PM): any questions for Josh?
dandersonn43 (8:20:11 PM): What is Second Life?
Jedi8798 (8:20:23 PM): weird MMO that alot of people seem addicted to
dandersonn43 (8:20:26 PM): oh
dandersonn43 (8:20:27 PM): right
BZWingZero (8:20:32 PM): Free for a personal account.
Jedi8798 (8:20:33 PM): just go to google and type in Second Life
lizeeb3 (8:21:32 PM): anything else about Special Projects?
lizeeb3 (8:22:13 PM): If not, John said he would go next
Jedi8798 (8:22:16 PM): those are the main ones I have lined up right now to work on. 
Jedi8798 (8:22:21 PM): so thats all for me
lizeeb3 (8:22:27 PM): awesome job
SithLrdJohn (8:23:18 PM): Mail the nonprofit paperwork to IRS next week....
SithLrdJohn (8:24:31 PM): once status is approved, look into dissolving the Travel Fund account and merge with SEDS-USA account since the TF account will be charged a monthly maintainence fee soon...
SithLrdJohn (8:24:58 PM): try to find other soureces of revenue...
SithLrdJohn (8:26:06 PM): work with whoever is handling the donation letter stuff now
SithLrdJohn (8:26:19 PM): that's all for now
SithLrdJohn (8:26:37 PM): any suggestions/comments
Viridis321 (8:26:56 PM): will chapters fall under the nonprofit status?
Jedi8798 (8:27:03 PM): yes if we get it nationally
dandersonn43 (8:27:23 PM): How long will it take for approval?
SithLrdJohn (8:27:49 PM): I received an email from Tim Bailey(?) recently, and it sounded like individual chapters had to apply for their own...
SithLrdJohn (8:28:08 PM): I'll confer with him after finals
Viridis321 (8:28:11 PM): yeah, that was something he and I have been talking about because UCF is looking to become nonprofit
Viridis321 (8:28:20 PM): but, I've heard different stories
SithLrdJohn (8:28:33 PM): time depends on how government employees work
Viridis321 (8:28:39 PM): ...slowly
RolandBolser (8:29:54 PM): ...
Jedi8798 (8:30:29 PM): From our earlier research I thought that if a national organization is non-profit, it was a simple matter of a form or two in order to get local chapters
Jedi8798 (8:30:38 PM): Maybe ask Chris too
Jedi8798 (8:30:43 PM): since he was involved last time around
Viridis321 (8:30:51 PM): that's what I've heard, but then Tim suggested otherwise
SithLrdJohn (8:31:07 PM): that is what I was led to believe, so I'll ask around
lizeeb3 (8:32:16 PM): alright
lizeeb3 (8:32:30 PM): well, keep us updated when anything changes
lizeeb3 (8:33:21 PM): ok
lizeeb3 (8:33:32 PM): Carissa has volunteered to go next
littleC3788 (8:33:59 PM): ok so my first goal is to learn how to use wiki so I can post the minutes on it
littleC3788 (8:34:14 PM): i plan to have it all figured out by the end of x-mas break
littleC3788 (8:34:56 PM): my 2nd goal was researching SEDS and space in general so I can put a presentation together for the local elementary, middle, and high schools
littleC3788 (8:35:27 PM): i want to get the youger kids interested in it so they will want to do space related activities as they get older
littleC3788 (8:35:33 PM): that's basically it
Jedi8798 (8:35:50 PM) has left the room.
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peoplefrommars (8:36:00 PM): thats a great way to spread SEDS
littleC3788 (8:36:01 PM): any questions?
peoplefrommars (8:36:02 PM): awesome
BZWingZero (8:36:19 PM): Maybe we can do a thing and found rocketry clubs at middle or high school level
BZWingZero (8:36:32 PM): teach the the simple physics of Estes sized thing
littleC3788 (8:36:49 PM): yes
lizeeb3 (8:36:57 PM): and collaborate with ed out
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peoplefrommars (8:36:59 PM): thats sounds like a good plan....fun stuff that will intrigue young kids
BZWingZero (8:37:04 PM): I know they are successful, the one I started about 6 years ago in middle school is still there
Jedi8798 (8:37:44 PM) has been invited.
lizeeb3 (8:38:12 PM): anything else for thr Secretary?
lizeeb3 (8:38:26 PM): If not, Brian said he would go next
Invitation result for buddy Jedi8798 : Invite or request timed out
BZWingZero (8:39:29 PM): A few things I'm planning: Publish a new Nova every month with help from Arka
RolandBolser (8:39:57 PM): (yeah, josh just lost internet, but he says he'll be back on when he can. sorry to interrupt)
BZWingZero (8:40:15 PM): Use the Nova as a common forum to let individual chapters track other chapters progress (With Daimon's help)
Jedi8798 (8:40:32 PM) has entered the room.
BZWingZero (8:40:47 PM): And bring industry news as well as SEDS happenings to the members in one convienent spot.
BZWingZero (8:41:36 PM): As well as take suggestions on ways to improve the Nova from everybody.
lizeeb3 (8:43:03 PM): Ok, Arka, would you like to add on your goals...then we can have questions about Publications
peoplefrommars (8:43:49 PM): yeah, I just wanted to say that feel free to drop any comments or suggestions on the Dec edition of Nova,
BZWingZero (8:44:04 PM): Suggestions for articles mebe?
peoplefrommars (8:44:31 PM): yeah, and even if you like the layout or want something to be changed....I included a new section "Space News"
peoplefrommars (8:45:00 PM): which I plan to continue in the future....any ideas on what sort of news should be put their
dandersonn43 (8:45:27 PM): List of launches?
peoplefrommars (8:45:36 PM): okay...sounds good
BZWingZero (8:45:43 PM): taking a note of that.
peoplefrommars (8:45:49 PM): anything more...
peoplefrommars (8:45:53 PM): what about indutry news
peoplefrommars (8:45:56 PM): *industry
Jedi8798 (8:46:30 PM) has left the room.
lizeeb3 (8:46:38 PM): Sounds good.
lizeeb3 (8:46:57 PM): Any suggestions for the NOVA now (or Publications in general)?
Jedi8798 (8:47:32 PM) has entered the room.
lizeeb3 (8:47:43 PM): If not, did I miss anyone?
dandersonn43 (8:47:46 PM): ME!
RolandBolser (8:47:48 PM): yup
lizeeb3 (8:48:09 PM): Alright.  Dan - since you are External you can go first
dandersonn43 (8:48:58 PM): I plan on increasing communication with other national SEDS chapters. I was thinking a tri-weekly email update. And also contacting possible funders. 
dandersonn43 (8:48:59 PM): And notify them periodically of what we are spending their money on when we get some.
dandersonn43 (8:49:46 PM): Also try to bring in other SEDS national chapters on suitable porjects, like the histories.
lizeeb3 (8:50:29 PM): possibly, when we contact the companies we should ask them for support at the same time as telling them what we are doing
dandersonn43 (8:50:40 PM): Yeah.
dandersonn43 (8:51:19 PM): And I think that's it.
dandersonn43 (8:51:28 PM): Questions, comments, heckling?
RolandBolser (8:51:29 PM): okay, guess I'm next
RolandBolser (8:51:58 PM): oh, sorry, proceed
dandersonn43 (8:52:24 PM): No questions?
dandersonn43 (8:52:56 PM): You go then.
RolandBolser (8:53:10 PM): okay, as expansion
RolandBolser (8:53:21 PM): I obviously don't just have one big project
RolandBolser (8:53:32 PM): I have a lot of tiny projects that make up a big picture
RolandBolser (8:53:50 PM): so i've started to compile lists of schools that i am going to try to market to
RolandBolser (8:54:00 PM): my hands are tied right now however
RolandBolser (8:54:11 PM): since it is finals time for me and the other schools
Jedi8798 (8:54:17 PM) has left the room.
RolandBolser (8:54:29 PM): so, early next semester, expect a lot of recruitment to happen
RolandBolser (8:55:18 PM): then I also had an idea to make a packet of information for outreach that would be standard so we can just give it to people and have them teach to kids and students who are interested in space
lizeeb3 (8:55:22 PM): good.  we are all in the same situation.
RolandBolser (8:55:56 PM): by standardizing it, we have done the main work to which the teachers can modify as they wish
peoplefrommars (8:56:09 PM) has left the room.
RolandBolser (8:56:10 PM): this way, if we want to do some sort of outreach or advertising
RolandBolser (8:56:39 PM): someone can jsut grab a packet, make a few modifications, and go recruit
RolandBolser (8:56:48 PM): however, this idea would not be done by myself
RolandBolser (8:56:57 PM): I've talked to some of you about this one-on-on
RolandBolser (8:56:59 PM): e
RolandBolser (8:57:19 PM): I would want to start a committee to talk about the content matter, the approach, the age groups, that kind of things
RolandBolser (8:57:45 PM): so if anyone would be interested, just send me an email and we can organize a meeting for oever winter break
RolandBolser (8:57:48 PM): other than that
RolandBolser (8:57:55 PM): just pure advertisements
RolandBolser (8:58:34 PM): I have some extra shirts and such that i can give to people when they go places and plan to start getting people to set up booths at fairs of related interest
RolandBolser (8:58:37 PM): any questions?
RolandBolser (8:59:41 PM): No? great
lizeeb3 (9:00:08 PM): Everyone remember to send me your charts by Dec. 11th
lizeeb3 (9:00:15 PM): which is next Monday
lizeeb3 (9:00:39 PM): I wanted to have a brief discussion on having companies advertise on our website
lizeeb3 (9:01:02 PM): Though it could raise some money, there are obvious issues
lizeeb3 (9:01:18 PM): What are your thoughts?
dandersonn43 (9:01:23 PM): It would be good, if we can keep it low profile.
BZWingZero (9:01:25 PM): Google AdSense are popular and not too obtrusive
littleC3788 (9:02:01 PM) has left the room.
SithLrdJohn (9:02:19 PM): How much are you wanting to charge?
lizeeb3 (9:02:41 PM): I have no idea what a standard would be at this point
dandersonn43 (9:02:49 PM) has left the room.
lizeeb3 (9:03:06 PM): I was wondering if this was something we even wated to pursue
BZWingZero (9:03:23 PM): It could be a small but steady revenue stream
littleC3788 (9:03:26 PM) has been invited.
littleC3788 (9:03:30 PM) has entered the room.
dandersonn43 (9:03:33 PM) has been invited.
Viridis321 (9:03:33 PM): that's true
Invitation result for buddy dandersonn43 : dandersonn43 is unable or does not support this feature.
rmmlg08 (9:03:40 PM): the guy I talked to at the conference about this said that he was going to check on how many hits we get
rmmlg08 (9:03:49 PM): which I suppose would determine what we could charge
lizeeb3 (9:04:15 PM): ok
lizeeb3 (9:04:34 PM): any idea when he said he'd get back to us?
dandersonn43 (9:04:41 PM) has been invited.
rmmlg08 (9:04:51 PM): no
dandersonn43 (9:04:55 PM) has entered the room.
rmmlg08 (9:04:57 PM): but I sent it to him a while ago
rmmlg08 (9:05:01 PM): so I'll bug him again
lizeeb3 (9:05:16 PM): ok good
lizeeb3 (9:05:32 PM): does anyone else have an opinion?
Viridis321 (9:06:01 PM): I agree with the go for it, but not so obtrusive approach
dandersonn43 (9:06:11 PM): On ads? Well I agree that using google ads is a good idea
lizeeb3 (9:07:30 PM): alright, then we will investigate further
lizeeb3 (9:07:47 PM): I will ask Chris if he has any experience with it as well
lizeeb3 (9:08:18 PM): The last item is revising the constitution
lizeeb3 (9:08:35 PM): Simply, it is outdated
lizeeb3 (9:08:50 PM): I plan on having it revised by the middle of January
lizeeb3 (9:09:20 PM): Anyone who wishes to look it over and add/modify should do so and send the comments to me
BZWingZero (9:09:33 PM): Where can we find a copy of it?
Viridis321 (9:09:48 PM): on the website I believe
lizeeb3 (9:09:50 PM): On the wbsite
lizeeb3 (9:10:27 PM): What is especially important, is that we update the responsibilities of the Directors
lizeeb3 (9:11:13 PM): I will be going over everything, but please send me you comments as you are the experts of your positions
Viridis321 (9:11:41 PM): will do
lizeeb3 (9:12:34 PM): awesome
lizeeb3 (9:12:48 PM): any other comments for this meeting?  Or updates?
lizeeb3 (9:14:05 PM): Then the meeting is hereby adjorned
Viridis321 (9:14:16 PM): happy studying everyone!
lizeeb3 (9:14:17 PM): Thanks for the excellent feedback tonight
BZWingZero (9:14:19 PM): Good luck with finals everybody
littleC3788 (9:14:47 PM): thanks
littleC3788 (9:14:48 PM): bye
littleC3788 (9:14:51 PM) has left the room.
dandersonn43 (9:14:54 PM): Be skillful 
dandersonn43 (9:14:55 PM): Night
dandersonn43 (9:15:01 PM) has left the room.
lizeeb3 (9:15:08 PM): Goodnight!
BZWingZero (9:15:17 PM): Good night
BZWingZero (9:15:19 PM) has left the room.
SithLrdJohn (9:15:35 PM): Bye
SithLrdJohn (9:15:37 PM) has left the room.

2006-2007 SEDS-USA Meetings

Exec Board Minutes: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30

Exec Board Transcripts: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 | 2/06 | 2/13 | 2/20 | 2/27 | 3/06 | 3/13 | 3/20 | 3/27 | 4/03 | 4/10 | 4/17 | 5/01 | 5/08 | 5/22 | 5/29 | 6/05 | 6/12 | 6/19 | 6/26 | 7/03 | 7/10 | 7/17 | 7/24 | 7/31 | 8/07 | 8/14 | 8/21 | 8/28 | 9/11 | 9/18 | 9/25 | 10/02 | 10/09 | 10/16 | 10/23 | 10/30 | 11/06

Council of Chapters Minutes:

Council of Chapters Transcripts:02/08 | 02/22 | 03/29