12/7/2005 SEDS-USA Exec Transcript

From SEDSWiki

[Megha] 9:07 pm: well hence I would like to start, if I have ur permission?
[Megha] 9:09 pm: dept updates....
[Megha] 9:10 pm: Liz do u want to go ahead with ur update
[Megha] 9:10 pm: as well as ur plans for Dec
[ElizabethBozek] 9:10 pm: ok
[ElizabethBozek] 9:11 pm: basically for the council of chapters meeting, we talked about what the individual chapters were working on...about 4 chapters were in the process of building/launching rockets
[ElizabethBozek] 9:12 pm: other current activities included a space job fair, new elections and a kind of lecture-series forum
[ElizabethBozek] 9:13 pm: my December goals are getting started with Yuri's night and getting a draft written out for the policy
[ElizabethBozek] 9:13 pm: questions/concerns???
[Megha] 9:14 pm: Policy?
[todd romberger] 9:14 pm: policy concerning yuri's night?
[ElizabethBozek] 9:15 pm: no sorry...basically some SEDS members opinions on what we want as policy in the future...pretty much what my election platform goal was
[ElizabethBozek] 9:15 pm: Yuri's night is separate
[Megha] 9:16 pm: What is this policy regarding, I am sorry I am a bit lost
[ElizabethBozek] 9:16 pm: I want to get started with collaborating our visions and what we would like for the future of the space industry
[ElizabethBozek] 9:17 pm: I want to form a document of what people our age want to happen
[srjones] 9:17 pm: so its really just a... statement of vision?
[ElizabethBozek] 9:18 pm: yes...but to a greater extent
[ElizabethBozek] 9:18 pm: if it is written we can send it to companies, agencies etc.
[srjones] 9:18 pm: as in a statement of vision with ways we as students can work towards that vision?
[ElizabethBozek] 9:18 pm: yes
[srjones] 9:19 pm: got it. cool.
[todd romberger] 9:19 pm: yeah it should include how we are going to contribute to making it happen
[ElizabethBozek] 9:19 pm: yes, our course of action
[Megha] 9:20 pm: what do u have in mind for vision, is it any diff from what we stand for now?
[ElizabethBozek] 9:20 pm: i want it to be a document of college-student's ideas about the future of the space industry and exploration
[Megha] 9:21 pm: cool
[Megha] 9:21 pm: so are u going to start by doing like surveys and stuff to ask for members' opinion and stuff?
[ElizabethBozek] 9:22 pm: yes
[Megha] 9:23 pm: ok
[ElizabethBozek] 9:23 pm: and getting a group of people who are interested in drafting it and revising
[Megha] 9:23 pm: well, we'll hear and talk more once u get started, rite?
[Megha] 9:23 pm: is this going to be after finals?
[ElizabethBozek] 9:24 pm: well I will send out an interest email before or during...most of the work will have to be done after because that is when i have time
[ElizabethBozek] 9:25 pm: i will keep you guys updated on how it is going and what is getting done
[Megha] 9:25 pm: awesome!
[Megha] 9:25 pm: thanks Liz
[Megha] 9:25 pm: any ques. for Liz?
[ElizabethBozek] 9:26 pm: thank you!
[mcruce] 9:27 pm: Liz have you made any contact with kids from Iowa State?
[ElizabethBozek] 9:28 pm: no, only Daphne and Andrew from IIT
[mcruce] 9:28 pm: is anyone from that chapter attending CoC meetings?
[ElizabethBozek] 9:28 pm: yes
[Megha] 9:28 pm: John would u like to go next?
[John] 9:28 pm: sure
[ElizabethBozek] 9:28 pm: i'll ask him about it at the next one
[John] 9:28 pm: Two simple goals
[John] 9:29 pm: 1) restart working on the 501(c)(3) December 19
[John] 9:29 pm: 2) Keeping pressuring Purdue to get me another dues check
[Josh] 9:29 pm: LoL
[John] 9:30 pm: Any questions?
[Josh] 9:30 pm: ETA on the 501c?
[John] 9:31 pm: Depends on if I need any documents from MIT or Arizona mailed or scanned to me
[John] 9:31 pm: Hopefully soon
[Josh] 9:31 pm: cool, and what is our current national balance?
[John] 9:31 pm: if I get a nice IRS lady
[Josh] 9:31 pm: hopefully a hot nice IRS lady
[Josh] 9:32 pm:
[Megha] 9:32 pm: John do we have any money in Travel Fund at all rite now?
[John] 9:32 pm: Sorry not sure of the balance, but it was in the last email ~6600?
[John] 9:32 pm: Travel Fund...
[John] 9:33 pm: less than $100...
[Josh] 9:33 pm: Well that is to be expected after Space Vision
[todd romberger] 9:33 pm: where does money come from to fill up the travel fund again...donations?
[John] 9:33 pm: Loretta or SpaceGen had donated $100, but then we had to buy checks
[John] 9:34 pm: That is the general idea, Mark hasn't filled me in on what plans he had for it (he srt it up)
[John] 9:34 pm: set
[Megha] 9:34 pm: well basically I plan to set up a fund-raising committe
[John] 9:35 pm: it was one of his covert operations
[Megha] 9:35 pm: under Jennifer from FIT
[todd romberger] 9:35 pm: yeah that sounds like a good idea
[John] 9:35 pm: Sounds great
[Megha] 9:36 pm: I just want to have some stuff clear
[todd romberger] 9:36 pm: and the travel fund is mainly reserved for travel to the SEDS conference, correct?
[Megha] 9:36 pm: so once Jennni starts working on it, will it still be under ur jurisdiction John?
[Josh] 9:36 pm: It should be
[John] 9:37 pm: Todd, I think originally it wasn't just for the SEDS conf, but that wasn't set in stone
[John] 9:37 pm: Megha, yes I believe so
[Megha] 9:37 pm: OK....anyone wanna be a part of fund-raising committe here from the exec baord?
[Megha] 9:38 pm: long silence means a no, especially in the week of finals
[mclinkor] 9:38 pm: I'm willing to work on it
[todd romberger] 9:38 pm: yeah, i guess it just depends on how much is in there, if its only a few K like it was, then we should save it for the conference
[Megha] 9:38 pm: awesome Ryan!!!
[Megha] 9:38 pm: one man in!
[John] 9:39 pm: yes the priority is the conference
[Megha] 9:39 pm: OK, once I get a hold of Jen, we;ll start working on that
[mcruce] 9:39 pm: i don't want to commit to too much but I might have some time next semester to help out since I won't be taking classes but I want to concentrate on my position mainly
[mcruce] 9:39 pm: so i'm a maybe
[Megha] 9:39 pm: yea, and u will be working with RR folks, get them to give us some money, lol
[srjones] 9:40 pm: hey sorry, i had to use to take a nature's break, but i can work on fund-raising as well
[todd romberger] 9:40 pm: RR?
[Megha] 9:41 pm: awesome, I love my exec baord!!!
[Megha] 9:41 pm: Rolls Royce
[todd romberger] 9:41 pm: oh, sweet
[Megha] 9:41 pm: I am sure everyone understands that Megha uses a lot of short-forms
[mcruce] 9:41 pm: i got accepted to the Rolls-Royce co-op program so I will be working in their energy division in Ohio next semester
[todd romberger] 9:41 pm: awesome
[todd romberger] 9:41 pm: congrats
[ElizabethBozek] 9:41 pm: cool
[mcruce] 9:42 pm: thanks!
[Megha] 9:42 pm: there was a concern about the permanent add.for SEDS-USA, where chks and stuff can be sent
[Megha] 9:42 pm: right not its at IL
[Megha] 9:43 pm: I prefer we keep it at IL at least for this year since John is located there, is that Ok with all?
[mcruce] 9:43 pm: ok by me
[Josh] 9:43 pm: sure
[mcruce] 9:43 pm: seems to help out logistically
[todd romberger] 9:43 pm: yea, i was going to say it should just always be wherever the finance director is
[Josh] 9:43 pm: should we get that posted ont he web page?
[Josh] 9:43 pm: donations should be sent to: .....
[Josh] 9:43 pm: maybe in a contacts page
[Megha] 9:44 pm: yea, Ryan can u put that on the website?
[mclinkor] 9:44 pm: I can find somewhere for it
[Megha] 9:44 pm: awesome!
[Megha] 9:44 pm: any more questions for joshn?
[Megha] 9:44 pm: John, lol
[mclinkor] 9:44 pm: and what is the address
[Megha] 9:44 pm: I will sned ya
[mclinkor] 9:44 pm: for donations
[mclinkor] 9:44 pm: ok
[John] 9:45 pm: I'll email it to you tonight
[Megha] 9:45 pm: Josh, do u want to go ahead with ur goals for the dec break?
[Josh] 9:45 pm: Sure
[Josh] 9:46 pm: Allright, I hope you all recieved the last National Projects update
[Josh] 9:46 pm: Officially starting the Zero G project
[John] 9:46 pm: I have to run, senior design presentation tomorrow. Good luck on finals everyone.
[Josh] 9:46 pm: night John
[Josh] 9:46 pm: u too
[Megha] 9:46 pm: thanks John!
[Megha] 9:46 pm: good luck for finals
[Josh] 9:47 pm: Right now, I am pressuring the Zero-G people to give me some firm information on payload design requirements, and also firming up deadlines
[Josh] 9:47 pm: Trying to get them to ease up on teh design deadline
[Josh] 9:47 pm: If we can push it back to Februrary 1st I would be happy
[Josh] 9:47 pm: 8th would be wonderful
[Josh] 9:48 pm: Other than that, since they arent picking up their phones right now, I will be calling up all the chapter presidents over break and discussing the project with them, seeing if they need any help getting project ideas, or funding
[Josh] 9:48 pm: and I will be calling the Centenial challenge folk this weekend as well
[todd romberger] 9:48 pm: i can help you get in contact w/ zero g
[Josh] 9:48 pm: I have their contact info and Tim's phone number
[Josh] 9:49 pm: he just doesnt seem to be answering
[Josh] 9:49 pm:
[todd romberger] 9:49 pm: right now they are moving offices, people are getting other jobs, kind of in transition
[Josh] 9:49 pm: Cool
[Megha] 9:49 pm: so the main goal would be to spread the owrd around and get chapters motivated to join in
[todd romberger] 9:49 pm: yeah tim is inbetween homes living in someones garage
[Josh] 9:49 pm: Yes Megha
[Megha] 9:49 pm: Ok
[Josh] 9:49 pm: and help them get set on a project so when they get back from Winter break they can get a move on
[Megha] 9:49 pm: cool
[Josh] 9:49 pm: as well as help them get sponsors
[Josh] 9:50 pm: I am praying Kirk comes through in the fundraising department
[Megha] 9:50 pm: yea, thats a big motivation
[Josh] 9:50 pm: Thats all I have for right now. I wont be starting work on the balloon project idea until after break
[Josh] 9:50 pm: since we already have these other two going
[Megha] 9:50 pm: thats Ok
[Megha] 9:51 pm: but let chapters know anyway, incase some one is interested
[Josh] 9:51 pm: yup
[Josh] 9:51 pm: Any other questions/comments bout the Zero-G project?
[Josh] 9:51 pm: or anything else?
[Josh] 9:51 pm: will give it bout 30 seconds then back to Megha...
[Josh] 9:52 pm: ok.... guess not Back to you Megha!
[Megha] 9:52 pm: awesome
[Megha] 9:53 pm: Ryan, mike's in ur hand!
[mclinkor] 9:53 pm: ok, so about spacecalendar.com
[mclinkor] 9:53 pm: they are willing to work with us on it
[mclinkor] 9:54 pm: so if there is anything that you guys can think of that would make it easier to incorporate into SEDS
[mclinkor] 9:54 pm: then maybe they can work it in
[Megha] 9:55 pm: I already posted SV 2006 on it
[mclinkor] 9:55 pm: I know there was some discussion as to whether we wanted to use it
[todd romberger] 9:55 pm: awesome!
[Megha] 9:55 pm: I dont think it hurts, Ryan are u still thinking of making a separate calendar or do u wanna work with them instead?
[mclinkor] 9:56 pm: I may eventually make a seperate one
[mclinkor] 9:56 pm: but for now, I think we shold use this one
[Megha] 9:56 pm: I think, we can put our stuff on their's for publicity but it'll be cool to have our own calendar too, is it OK with all?
[srjones] 9:57 pm: sounds good to me. if we have our own calendar as well then seds people will know whats truly pertinent to them
[todd romberger] 9:57 pm: sounds good
[mclinkor] 9:57 pm: that sounds good, and maybe there is even a way that we can link the calendars so that publicity events posted on one will be posted on the other
[mclinkor] 9:58 pm: ok, anything else on the calendar?
[Megha] 9:58 pm: yup, we can do that
[mcruce] 9:58 pm: who has the ability to post to it?
[mclinkor] 9:58 pm: so, I am working on a revamp for the webpage on new.seds.org
[mclinkor] 9:59 pm: hm, what do you guys think
[mclinkor] 9:59 pm: about the calendar posting
[Megha] 9:59 pm: green light, Ryan
[mcruce] 9:59 pm: would it just be Ryan, MEgha and todd
[Megha] 9:59 pm: anyone?
[todd romberger] 9:59 pm: chapter reps?
[mclinkor] 9:59 pm: we probably don't want to open it to everyone
[Josh] 10:00 pm: not everyone
[Megha] 10:00 pm: yea,
[mcruce] 10:00 pm: agreed
[Josh] 10:00 pm: probally could have one person who is the designated poster
[mclinkor] 10:00 pm: we could have some people with unlimited postign and others need events approved by a moderator
[Josh] 10:00 pm: who people send events to
[srjones] 10:00 pm: it may be wise to allow chapter reps to post. it will cut down on all those little things that megha and todd and ryan have to do
[srjones] 10:00 pm: yeah, that sounds good
[srjones] 10:00 pm: let many post and have a couple moderators
[Josh] 10:00 pm: yeah
[Josh] 10:00 pm: agreed
[mclinkor] 10:00 pm: ok, cool
[todd romberger] 10:00 pm: sound good
[Megha] 10:01 pm: besides, it will have to pass thru spacecalendar ppl before we can maka a post
[mclinkor] 10:01 pm: so, back to the new page
[Megha] 10:01 pm: yea, go ahead
[mclinkor] 10:01 pm: I have been working on it somewhat and getting somethign up
[mclinkor] 10:02 pm: but the biggest thign I need from you is what you guys thign are most imortant for links from the main pages
[mclinkor] 10:02 pm: ie the main page and the members page
[srjones] 10:03 pm: main page: how to start/join a chapter
[mcruce] 10:04 pm: all that info needs to be updated
[mcruce] 10:04 pm: thats one of my goals for break
[Jennifer] 10:05 pm: Hi everybody! I'm really sorry I'm so late, I forget we were meeting here until I rechecked my email
[Megha] 10:05 pm: hey Jen
[Megha] 10:05 pm: thats aite
[Jennifer] 10:05 pm: Now I know why there was no one on the AIM chat. Haha
[todd romberger] 10:05 pm: is the new page going to be a cosmetic change or totally new content and everything w/ links to some info from the existing pages
[todd romberger] 10:05 pm: hey Jen
[mclinkor] 10:06 pm: that's another question
[mclinkor] 10:06 pm: I think it shoudl be fairly continuous, at least
[Megha] 10:06 pm: basically more like re-organizing the stuff, we do have a lotta info on the web-page-all unlinked and scattered
[todd romberger] 10:06 pm: true
[mclinkor] 10:07 pm: basically, I've revamped the menus v 1.0, so just give me suggestions as time goes on
[mcruce] 10:07 pm: yes i think organization and asthetics are key for getting and keeping people interested in SEDS and using the website
[mcruce] 10:07 pm: cuz its not very user friendly right now
[Megha] 10:07 pm: so the goal is to consolidate seds.org
[todd romberger] 10:07 pm: yea, like a cool space backgound for the title banner or something
[Megha] 10:08 pm: and ofcourse cosmetic surgery needed too,
[Megha] 10:08 pm: we can use Alexformat for that
[Megha] 10:08 pm: he made it really neat
[mclinkor] 10:08 pm: yeah, I took some of Alex's stuff for that
[Megha] 10:08 pm: what do u think?
[mclinkor] 10:08 pm: I like it
[mclinkor] 10:08 pm: especially the top banner
[mclinkor] 10:08 pm: so that's already been incorporated into new.seds.org
[todd romberger] 10:09 pm: aweome, cant wait to see it
[mclinkor] 10:09 pm: it's up now
[todd romberger] 10:09 pm: oh, even better
[Megha] 10:09 pm: awesome!
[ElizabethBozek] 10:09 pm: yeah, i like it
[mclinkor] 10:10 pm: so basically, you guys will see edits whenever I do, so you can give me comments as I'm working on it
[mclinkor] 10:10 pm: but the highlights at this stage are menu organization and aesthetics
[todd romberger] 10:11 pm: perfect, i think those are the main issues
[mclinkor] 10:12 pm: so, basically, I need suggestions from more experienced SEDS members as to what pages are most important on the main pages
[mclinkor] 10:12 pm: to be linked from teh main pages that is
[Megha] 10:12 pm: Ok, ppl I have to kinda leave, I am at a farewell dinner my colleagues threw for me, its becoming too rude now, hope u got my email, if I cant make it to the next few meetings, I apologise beforehand, if next meeting falls in the middle of finals, pl. dont bother, we can cancel it, coz i dont think much will be done b/w not now and next week, Todd could u pl. take over
[todd romberger] 10:12 pm: maybe send out an email to exec about that
[mclinkor] 10:12 pm: ok, fair enough
[Megha] 10:13 pm: I will send out some emails for stuff i could not cover today
[Megha] 10:13 pm: pl. respond!
[todd romberger] 10:13 pm: ok sounds good
[mclinkor] 10:13 pm: so, basically, I need updates on that stuff and need responses from some individual e-mails that I sent to people, but that's it from me
[Megha] 10:13 pm: good luck for finals!!
[Megha] 10:14 pm: thanks all for coming!
[todd romberger] 10:14 pm: alright, any other questions for ryan regarding the website?
[todd romberger] 10:14 pm: bye megha- have a great trip!
[Megha] 10:14 pm: over to u, Todd!
[Megha] 10:14 pm: thanks
[todd romberger] 10:15 pm: alright, if we're done with website stuff, matt did you have anything else?
[mcruce] 10:17 pm: not really... ryan i will probably be contacting you about revamping the chapter starter kit on the website and the best way to do that.. but i'll e-mail ya
[mcruce] 10:18 pm: my goals for the end of december are the same as when we first outlined em
[SEDS]: mclinkor has left at 10:18 pm
[mcruce] 10:18 pm: i should get a lot done over break
[mcruce] 10:18 pm: any questions for me?
[todd romberger] 10:19 pm: what chapters are in the works now?
[todd romberger] 10:19 pm: new chapters i mean
[mcruce] 10:20 pm: iowa state is brand new...john got the check last week, montclair state university, university of texas austin, st. louis university, IIT, university of north dakota and a couple others as well as a high school...but those are all from them contacting me...
[todd romberger] 10:21 pm: not bad! hehe
[mcruce] 10:21 pm: i am drafting an e-mail that i will send out to hopefully every technical schhool in the nation over break and try to form contacts that way
[mcruce] 10:21 pm: that will be one big project for break
[todd romberger] 10:22 pm: that is awesome
[todd romberger] 10:22 pm: alright, anything else matt?
[mcruce] 10:23 pm: nope
[todd romberger] 10:23 pm: okey dokey....Jen did you have any updates?
[Josh] 10:24 pm: *pokes the chat*
[Josh] 10:24 pm: (sorry was just making sure it didnt freeze)
[todd romberger] 10:25 pm: yea needs to eb thawed a bit i think
[todd romberger] 10:25 pm: ok well until jen gets back- stephanie did you have anything?
[srjones] 10:26 pm: not really.
[todd romberger] 10:27 pm: alright, well a quick update from me, over break im going to be working on getting the word out about these various conferences, compiling lists of interested people and trying to find ways to pay for them to go...
[todd romberger] 10:27 pm: however my main focus will be onthe few big events- ISDC, X Cup, etc.
[ElizabethBozek] 10:28 pm: todd-is march storm on your list by any chance?
[jennifer] 10:28 pm: Sorry--I'm back. Was called away from the computer for a few minutes
[todd romberger] 10:29 pm: yea, we're trying to figure out if we can somehow combine it with the goddard symposium, but i odnt know the dates of march storm
[ElizabethBozek] 10:29 pm: ok
[todd romberger] 10:29 pm: no problem...go ahead Jen
[todd romberger] 10:29 pm: (ps does anyone know the dates for march storm?)
[ElizabethBozek] 10:30 pm: the website isnt updated yet - but I have 2 contacts from prospace so i'll try to find that out ASAP
[jennifer] 10:30 pm: No updates, but over break my goal is to work on setting up the Travel Fund and making a fundraising committee for it. I need to talk to Megha about some details for this. I also have yet to get a list of what Mark did last year, so I'm going to bug him for that
[ElizabethBozek] 10:31 pm: my dorm has a floor meeting about closing info...so I have to go...I'll talk to you guys later
[todd romberger] 10:31 pm: ok bye Liz!
[SEDS]: ElizabethBozek has left at 10:32 pm
[srjones] 10:32 pm: wasn't someone else working on the travel fund? we really need to conglommerate all these people working on fundraising
[todd romberger] 10:32 pm: alright...
[todd romberger] 10:32 pm: yeah e were discussing it earlier...
[todd romberger] 10:33 pm: Megha was setting up a comittee- headed by Jen
[jennifer] 10:33 pm: To be honest, I feel kind of out of the loop about it, except for some things Megha told me about it
[todd romberger] 10:33 pm: so we're good
[jennifer] 10:33 pm: Yes, that was my impression
[todd romberger] 10:33 pm: yeah thats all we really discussed
[jennifer] 10:33 pm: Heh, alright then
[todd romberger] 10:33 pm: also what it should be used for- i.e. just for the SEDS conference or for other things, but i think that depends on how much is in the fund
[jennifer] 10:34 pm: What other things would it be used for? Helping people get to other conferences, etc?
[todd romberger] 10:35 pm: yeah
[SEDS]: Megha has left at 10:35 pm
[todd romberger] 10:35 pm: like X Cup, ISDC
[todd romberger] 10:35 pm: but i think that should only be if there is a huge ammount of mney
[todd romberger] 10:35 pm: SpaceVision should remain the priority of the fund i think
[jennifer] 10:35 pm: I agree
[srjones] 10:35 pm: yeah, didn't we prioritize? we said first Seds conference and then isdc and then xcup for funding
[srjones] 10:36 pm: haha, yes, you just said that as i was typing it todd
[todd romberger] 10:36 pm: i dont remember that but it sounds good to me
[todd romberger] 10:36 pm: hehe
[SEDS]: mcruce has left at 10:36 pm
[todd romberger] 10:36 pm: alright anything else Jen?
[srjones] 10:37 pm: ok, i need to do some work so i can get more than five hours of sleep tonight. i'll leave the window open to get the minutes. g'luck with finals!
[jennifer] 10:37 pm: Was anything said at the begining about the Advisor Board?
[todd romberger] 10:37 pm: no i dont think so, but i was like 5 min late
[SEDS]: mcruce has entered at 10:37 pm
[jennifer] 10:37 pm: Okay. Just wondering.
[jennifer] 10:37 pm: That's all then
[todd romberger] 10:38 pm: alright cool
[todd romberger] 10:38 pm: we'll sae advisory board stuff for the forums and emails for now
[todd romberger] 10:38 pm: alright well we should wrap up its getting late