2/1/2006 SEDS-USA Exec Transcript

From SEDSWiki

[Megha Sharma] 9:09 pm: first of all, I recieved an email from Emily today, excerpts from which I will give u
[Megha Sharma] 9:10 pm: she is concerned that she will not be able to fulfill req. of UA chapter const. in terms of attending meetings and stuff this sem
[Megha Sharma] 9:10 pm: now quoting her

[Megha Sharma] 9:10 pm: "However, this presents a problem with regards to my national position. The way I see it I have three options:

1-I can nominally remain a member of the UA chapter and just not show up to meetings while still fulfilling my year as the Director of Publications. .

2-I can still publish the March 1 newsletter as planned,

3-I can resign my position on the board effective immediately and leave y'all to fend for yourselves.
[Megha Sharma] 9:12 pm: do i have everyone with me?
[Lindsay Newton] 9:12 pm: yup
[Matt Cruce] 9:12 pm: ya
[Megha Sharma] 9:12 pm: so any suggestions/alternatives?
[Elizabeth Bozek] 9:14 pm: I say, as National Publications Chair, she has a duty to ALL SEDS members, not just at her chapter, so she should try to fufill that first
[Josh Nelson] 9:15 pm: Blue Chip meetings
[Josh Nelson] 9:15 pm: I believe
[Josh Nelson] 9:15 pm: A leadership program here at the UofA
[Matt Cruce] 9:15 pm: what is that?
[Josh Nelson] 9:15 pm: I am unaware of the specifics, just know it is one of those 'leader building' things
[Matt Cruce] 9:16 pm: ok
[Elizabeth Bozek] 9:17 pm: I don't think it would be a good idea to have a vacant position
[Josh Nelson] 9:17 pm: And as of right now, just giving us her reports on the status and what she needs can be done by e-mail
[Megha Sharma] 9:18 pm: so no problem with her being inactive with the UA chapter activities, rite Josh?
[Matt Cruce] 9:19 pm: is she really plannin on being inactive or just not attending the meetings?
[Megha Sharma] 9:20 pm: I emailed her back to ask if she is interesting in working for National Publications
[Megha Sharma] 9:20 pm: ed*
[Megha Sharma] 9:20 pm: if she says yes, I think we can manage with emialed-report
[Matt Cruce] 9:20 pm: i agree
[Megha Sharma] 9:20 pm: the problem is to have to look for another person in the middle of the sem
[Matt Cruce] 9:21 pm: shes done a great job already
[Elizabeth Bozek] 9:21 pm: yes she has
[Josh Nelson] 9:21 pm: If she wants to continue on, I see no problem with it
[Megha Sharma] 9:21 pm: besides she did a great job with NOVA 05
[Josh Nelson] 9:21 pm: She's gotten more done than the last few publications people
[Megha Sharma] 9:22 pm: so everyone's OK with her absence in the meetings?
[Jennifer Kissinger] 9:22 pm: Yep
[Megha Sharma] 9:22 pm: so long as she does her publication stuff
[Ryan McLinko] 9:22 pm: yes
[Lindsay Newton] 9:22 pm: i'm ok with it... like you all said, she's done a fabulous job at her position
[John Evans] 9:22 pm: yes
[Stephanie Jones] 9:22 pm: of course
[Elizabeth Bozek] 9:22 pm: yes
[Megha Sharma] 9:22 pm: so all in favor?
[John Evans] 9:22 pm: aye
[Josh Nelson] 9:23 pm: aye
[Jennifer Kissinger] 9:23 pm: Aye
[Matt Cruce] 9:23 pm: Ay
[Lindsay Newton] 9:23 pm: yep
[Matt Cruce] 9:23 pm: aye
[Elizabeth Bozek] 9:23 pm: aye
[Megha Sharma] 9:23 pm: ok...more than req. majority
[Megha Sharma] 9:23 pm: and actually she can attend meetings if they are not on Wednesday evenings
[Megha Sharma] 9:24 pm: is there a problem if we move the meeting time to either Tuesday?
[Lindsay Newton] 9:24 pm: same time?
[Megha Sharma] 9:25 pm: ok lets see how many for Tuesday?
[Ryan McLinko] 9:25 pm: fine here
[Megha Sharma] 9:25 pm: yes same time, or we can negotiate that too
[Elizabeth Bozek] 9:25 pm: I can do Tuesday
[Lindsay Newton] 9:25 pm: works for me
[Megha Sharma] 9:25 pm: if anyone has a problem
[Matt Cruce] 9:25 pm: i can do tuesday
[Megha Sharma] 9:25 pm: others?
[Jennifer Kissinger] 9:25 pm: I can do that
[John Evans] 9:26 pm: sure
[Megha Sharma] 9:26 pm: josh, Steph?
[Josh Nelson] 9:26 pm: I cannot do Monday Tuesaday or Thursday
[Megha Sharma] 9:27 pm: any time considerations?
[Megha Sharma] 9:27 pm: early may be?
[Josh Nelson] 9:27 pm: one minute let me look at my schedule
[Megha Sharma] 9:28 pm: steph, how about u?
[Josh Nelson] 9:28 pm: Actually, I might be able to do Tuesdays until the Daylight savings switch.
[Josh Nelson] 9:28 pm: might be a few minutes late though to meetings
[Megha Sharma] 9:29 pm: what after daylight savings?
[Josh Nelson] 9:30 pm: Dont worry about me, I will make my schedule work
[Megha Sharma] 9:30 pm: i get a lil confused with ur AZ time
[Megha Sharma] 9:30 pm: are u sure?
[Josh Nelson] 9:30 pm: the time difference between AZ and EST changes
[Josh Nelson] 9:30 pm: because Arizona doesnt do daylight savings
[Josh Nelson] 9:30 pm: so right now it is 2 hour time difference
[Josh Nelson] 9:30 pm: sometimes it is 3
[Megha Sharma] 9:30 pm: so Tuesday's is OK with ya?
[Megha Sharma] 9:31 pm: 9 Eastern?
[Josh Nelson] 9:31 pm: yeah. my schedule will work itself out.
[Megha Sharma] 9:31 pm: awesome
[Lindsay Newton] 9:31 pm: tues is actually much better for me, so i'm excited!
[Megha Sharma] 9:32 pm: good
[Megha Sharma] 9:32 pm: good with steph too
[Stephanie Jones] 9:32 pm: yeah... that will probably work for me.
[SEDS]: Emily Hardigree-Ullman has entered at 9:32 pm
[Megha Sharma] 9:33 pm: so new meeting time: 9 EST..Tuesdays
[Megha Sharma] 9:33 pm: hey Emily!
[Emily Hardigree-Ullman] 9:33 pm: ooh, thanx
[Emily Hardigree-Ullman] 9:33 pm: hi, i just got home from my other meeting
[Megha Sharma] 9:34 pm: so the ques. we all had was whether u will be interested in doing publications?
[Emily Hardigree-Ullman] 9:34 pm: i would really like to continue to do publications
[Lindsay Newton] 9:35 pm: and we would like you to continue publications
[Megha Sharma] 9:35 pm: awesome!
[Megha Sharma] 9:36 pm: so since there are no other concerns about this, we can move on
[Megha Sharma] 9:36 pm: does anyone have any ques?
[Megha Sharma] 9:37 pm: no ques...ok
[Megha Sharma] 9:37 pm: John Evans
[Megha Sharma] 9:37 pm: go ahead
[John Evans] 9:38 pm: Since I have to leave early I have 5 things to mention...
[John Evans] 9:38 pm: 1) I received the finace stuff from MIT, but there is a $4800 gap from 2002-2004....
[John Evans] 9:39 pm: I'm trying to see if Josh or Chris have any idea where the money came from
[Josh Nelson] 9:39 pm: Josh me or Josh Neubert?
[John Evans] 9:40 pm: sorry Neubert
[Josh Nelson] 9:40 pm: np. k
[John Evans] 9:40 pm: 2) Mass still hasn't processed our Annual Repots, I'll call them tomorrow and complain
[John Evans] 9:41 pm: 3) St. Louis University paid dues but didn't give me any contact info, I assume someone has it though
[John Evans] 9:42 pm: 4) Ryan, site looks good. Can you put a link to the Wiki on the home page though...
[Ryan McLinko] 9:42 pm: I removed them from dormant on the chapters page
[Ryan McLinko] 9:42 pm: all that had was an address though
[Elizabeth Bozek] 9:42 pm: I have Luke Smith's contact info (from st. louis)
[John Evans] 9:42 pm: and put a PayPal link on the donation page like the Wiki has
[John Evans] 9:43 pm: 5) If we're looking for individual donors, I have names and emails for 150-200 people that donated money for the new server back in 2004....
[Ryan McLinko] 9:43 pm: sure
[John Evans] 9:44 pm: if you think it would be OK to solicit them I can name names.
[John Evans] 9:44 pm: That's all folks
[John Evans] 9:44 pm: question?
[SEDS]: Lindsay Newton has left at 9:44 pm
[Josh Nelson] 9:44 pm: Sounds good. I would suggest not solliciting or giving out those people's names until we really need the money though
[John Evans] 9:45 pm: OK
[John Evans] 9:45 pm: questions?
[Megha Sharma] 9:46 pm: although, John Evans if u could pass those onto Jenni,it would be cool
[Megha Sharma] 9:46 pm: no questions?
[Megha Sharma] 9:47 pm: cool, thanks John Evans and good luck with al ur stuff
[John Evans] 9:47 pm: thank you
[Jennifer Kissinger] 9:47 pm: Yes, very cool--thanks!
[Megha Sharma] 9:47 pm: now, Steph and I were talking about officers sending a monthly report to the list-serve
[SEDS]: Matt Cruce has left at 9:47 pm
[Josh Nelson] 9:48 pm: ....
[Josh Nelson] 9:48 pm: looks like people are getting kicked
[Megha Sharma] 9:48 pm: this should have been fixed
[SEDS]: Lindsay Newton has entered at 9:48 pm
[Megha Sharma] 9:49 pm: anyway does this sound OK to all:monthly reports to sedsexec
[Lindsay Newton] 9:49 pm: i got booted... what's going on?
[SEDS]: Matt Cruce has entered at 9:49 pm
[Stephanie Jones] 9:49 pm: gosh darn spacealumni!
[Josh Nelson] 9:49 pm: wb
[Josh Nelson] 9:49 pm: I would like to repropose what we voted on before
[Josh Nelson] 9:50 pm: moving these back to AIM
[Josh Nelson] 9:50 pm: we voted unanimously to do it 2 meetings ago
[Josh Nelson] 9:50 pm: this chat software just has problems.
[Megha Sharma] 9:51 pm: everyone just type an occasional yea or ok after every 15 mins so as to continue today's meeting without any more kick-outs
[Megha Sharma] 9:51 pm: we'll switch next week
[Megha Sharma] 9:52 pm: anyway...officers monthly reports to sedsexec was what we were talking about
[Megha Sharma] 9:52 pm: does that sound ok to all?
[Emily Hardigree-Ullman] 9:52 pm: yep
[Lindsay Newton] 9:52 pm: sounds good
[Jennifer Kissinger] 9:52 pm: Sure
[Elizabeth Bozek] 9:52 pm: yes
[Ryan McLinko] 9:52 pm: what exactly do you mean by monthly reports
[Megha Sharma] 9:52 pm: for records and passing those on to new officers when tey come and all the other good reasons Steph suggested at last week's meetings
[Ryan McLinko] 9:53 pm: ah yes, good idea
[Stephanie Jones] 9:53 pm: as in quick summary of what you've been up to.
[Lindsay Newton] 9:53 pm: we have a template for weekly reports in our satellite project... just stuff like action items completed, new action items, progress made, etc
[Megha Sharma] 9:53 pm: all the activity of ur dept in the past month and the coming month's goals
[Stephanie Jones] 9:53 pm: not anything crazy
[Stephanie Jones] 9:53 pm: template...
[Stephanie Jones] 9:53 pm: that sounds great
[Megha Sharma] 9:53 pm: just like John Evans sends out one
[Lindsay Newton] 9:54 pm: do you guys want to use a template?
[Megha Sharma] 9:54 pm: except the goals part is missing
[Lindsay Newton] 9:54 pm: i could edit our satellite one to apply to us, and send it out
[Megha Sharma] 9:54 pm: ok can u email it to all so we can have a look at it?
[Kirk Kittell] 9:55 pm: just a sec and I'll find you some old examples in the SEDS-L emails lists (if you'd like)
[Lindsay Newton] 9:55 pm: the original, or an edited one?
[Megha Sharma] 9:55 pm: edited one, I guess
[Lindsay Newton] 9:55 pm: ok
[Megha Sharma] 9:55 pm: the month of Jan just concluded so we all can have reports for Jan to be sent out by this weekend
[Emily Hardigree-Ullman] 9:56 pm: to seds-exec?
[Megha Sharma] 9:56 pm: yep
[Megha Sharma] 9:56 pm: is this week-end a plausible deadline?
[Emily Hardigree-Ullman] 9:56 pm: yez
[Lindsay Newton] 9:56 pm: it's doable
[Megha Sharma] 9:56 pm: it does not have to be anything fancy, u know
[Elizabeth Bozek] 9:57 pm: thats fine
[SEDS]: John Evans has left at 9:57 pm
[Megha Sharma] 9:57 pm: everyone, Feb 5, Sunday for officers' monthly report
[Megha Sharma] 9:58 pm: ??
[Megha Sharma] 9:58 pm: good with everyone?
[Elizabeth Bozek] 9:58 pm: yes
[Lindsay Newton] 9:58 pm: is there a time attached to that, or just sometime that day?
[Josh Nelson] 9:58 pm: yup
[Matt Cruce] 9:58 pm: yep
[Megha Sharma] 9:59 pm: i guess we can pick a random time....anyone?
[Megha Sharma] 9:59 pm: 12 midnight, Sunday?
[SEDS]: Lindsay Newton has left at 9:59 pm
[Jennifer Kissinger] 9:59 pm: That's fine
[Megha Sharma] 10:00 pm: so we can have reports due by 5th of every month?
[Megha Sharma] 10:00 pm: or 8th?
[Megha Sharma] 10:00 pm: pick a date
[Megha Sharma] 10:00 pm: do u guys wanna switcj to AIM?
[Megha Sharma] 10:00 pm: rite now?
[Emily Hardigree-Ullman] 10:00 pm: whatever
[SEDS]: Ryan McLinko has left at 10:01 pm
[SEDS]: Ryan McLinko has entered at 10:01 pm
[Elizabeth Bozek] 10:01 pm: lets just finish today on spacealum...so if someone gets kicked off they will know where to find us
[Josh Nelson] 10:01 pm: but from now on lets please stop using this server
[Megha Sharma] 10:01 pm: ok
[Josh Nelson] 10:01 pm: after today
[Elizabeth Bozek] 10:01 pm: yes
[Jennifer Kissinger] 10:02 pm: Maybe the Sunday after the month ends, instead of a date
[Megha Sharma] 10:02 pm: I was assured its going to be OK
[Megha Sharma] 10:02 pm: but yea, we';; switch to AIM next time
[Stephanie Jones] 10:03 pm: yay!
[Megha Sharma] 10:03 pm: thats fine with me
[Megha Sharma] 10:03 pm: any more votes on first Sunday after every month-end?
[SEDS]: Matt Cruce has left at 10:03 pm
[SEDS]: Matt Cruce has entered at 10:03 pm
[Megha Sharma] 10:04 pm: aite....i'll send an email on this
[Megha Sharma] 10:04 pm: lets move on
[Megha Sharma] 10:05 pm: Ryan, do u have anyhing to add?
[Ryan McLinko] 10:05 pm: well, the site has been successfully moved
[Ryan McLinko] 10:05 pm: so just let me know if any quirks have popped up in the conversion
[Megha Sharma] 10:05 pm: yea, it looks pretty good
[Ryan McLinko] 10:05 pm: that's it from me today
[Megha Sharma] 10:06 pm: any ques/suggestions for Ryan?
[Elizabeth Bozek] 10:06 pm: i think it looks great
[Megha Sharma] 10:06 pm: Jenni, do u want to go next?
[SEDS]: Lindsay Newton has entered at 10:07 pm
[Jennifer Kissinger] 10:07 pm: Yep
[Jennifer Kissinger] 10:07 pm: The list of corporate contacts has been added to the wiki Travel Fund page, as well as a very rough draft of the first contact letter, which people should feel free to change
[Jennifer Kissinger] 10:08 pm: Kirk has access to an alumni list, and with John Evans's list of contacts we have lots of individual contacts, too
[Jennifer Kissinger] 10:08 pm: So as soon as it's finalized what to say--and we know what we're asking for (which conference, how many students, etc) we'll start fundraising
[SEDS]: Matt Cruce has left at 10:08 pm
[Jennifer Kissinger] 10:09 pm: I'm ... not entirely sure who decides where the money goes, which conference and such. Is that just the people who have been working on the Fund? The exec board?
[Megha Sharma] 10:09 pm: Exec Board, yea
[Megha Sharma] 10:10 pm: any other ques for Jenni?
[SEDS]: Matt Cruce has entered at 10:10 pm
[SEDS]: Ryan McLinko has left at 10:11 pm
[Matt Cruce] 10:12 pm: alright...well Illinois Institute ofTechnology is planning to join
[Matt Cruce] 10:12 pm: they are starting a completely new chapter
[SEDS]: Ryan McLinko has entered at 10:12 pm
[Stephanie Jones] 10:13 pm: cool
[Matt Cruce] 10:13 pm: hopefully going to add a new chapter award at the SV06 Conference as was mentioned at last weeks meeting
[Matt Cruce] 10:13 pm: todd and I will come up with the outline for that
[Matt Cruce] 10:13 pm: other than that not a whole lot
[Megha Sharma] 10:14 pm: k I have a few contacts from IIT, send me an email, we can pass them along to this new group of interested students so they can JOIN HANDS
[Matt Cruce] 10:14 pm: ok
[Megha Sharma] 10:14 pm: any ques?
[Megha Sharma] 10:14 pm: Josh?
[Josh Nelson] 10:15 pm: Allright...
[Josh Nelson] 10:15 pm: Allright, announcement will be sent out tonight that all SEDS chapters that applied before the deadline are being accepted for flight, but that we are not necessarily accepting all fliers, as we have 29 fliers applying right now and 25 SEDS Seats.
[Josh Nelson] 10:15 pm: A deadline will be set by which the exact fliers will be determined
[Josh Nelson] 10:15 pm: So all chapters are flying, except SEDS ERAU, who just sent me an application today...
[Josh Nelson] 10:16 pm: apparently they didnt know about the National project until this week, which I dont see how is possible since notices were sent out to the Chapters and Annoucne listservs
[Josh Nelson] 10:16 pm: Isnt it a requirement all chapters have someone on those listservs?
[Megha Sharma] 10:17 pm: Daytona?
[Megha Sharma] 10:17 pm: ERAU-Daytona?
[Josh Nelson] 10:17 pm: yes
[Megha Sharma] 10:18 pm: hmmm
[Megha Sharma] 10:18 pm: ok
[Megha Sharma] 10:18 pm: yea and they are
[Megha Sharma] 10:18 pm: never mind, I'll talk to them
[Josh Nelson] 10:18 pm: k
[Josh Nelson] 10:19 pm: Well they will be on standby status
[Josh Nelson] 10:19 pm: incase seats open up
[Megha Sharma] 10:19 pm: ok
[Josh Nelson] 10:19 pm: ohter than that, a schedule for from now, till launch will be sent out this week
[Kirk Kittell] 10:19 pm: make sure they get their things ready as if they will fly
[Josh Nelson] 10:19 pm: and all chapters are encouraged to fundraise.
[Josh Nelson] 10:19 pm: yup, I will mention it in the e-mail. [kaptain80] 10:19 pm: I suspect one team at least -- or the person equivalent -- will drop out
[Josh Nelson] 10:20 pm: btw, if anyone on the board has any suggestions of corporations that chapters can apply to for funding, please let me know or send it directly to the projects listserv
[Josh Nelson] 10:20 pm: also any NASA projects that have some EPO funds leftover
[Josh Nelson] 10:20 pm: SEDS-UA's project will be almost fully funded from the leftovers of someone's EP
[Josh Nelson] 10:20 pm: EPO money*
[Josh Nelson] 10:21 pm: So if you have any ideas where there is some Student research money lying around, be sure to let us know
[Josh Nelson] 10:21 pm: thats it for me. Any questions/comments?
[SEDS]: Jennifer Kissinger has left at 10:21 pm
[Megha Sharma] 10:22 pm: ok no questions?
[Elizabeth Bozek] 10:22 pm: ok, I guess I'll go next
[Megha Sharma] 10:22 pm: sure
[Elizabeth Bozek] 10:22 pm: I have recieved 14 responses for the proposal
[Elizabeth Bozek] 10:22 pm: unfortunately, only one was from an exec board member
[Elizabeth Bozek] 10:23 pm: i will extend the deadline if you guys will respond to the 5 questions, what do you think?
[Megha Sharma] 10:23 pm: thats fine
[SEDS]: Jennifer Kissinger has entered at 10:23 pm
[Josh Nelson] 10:23 pm: sure I will try to respond tonight
[Lindsay Newton] 10:24 pm: that sounds good... we actually passed out a few copies of it at our local meeting earlier tonight
[Elizabeth Bozek] 10:24 pm: ok, I'll send it out again...if you can do it by next week that would be great
[Elizabeth Bozek] 10:24 pm: i am very happy with the number though
[Megha Sharma] 10:25 pm: Liz please send out an email about tomorro's meeting
[SEDS]: Stephanie Jones has left at 10:25 pm
[Megha Sharma] 10:25 pm: and Matt be sure u bring up the awards announcement to the chapters
[Elizabeth Bozek] 10:26 pm: ok
[Matt Cruce] 10:26 pm: ok
[Megha Sharma] 10:26 pm: any thin else?
[Megha Sharma] 10:26 pm: are u done Liz?
[Elizabeth Bozek] 10:27 pm: yes
[Megha Sharma] 10:27 pm: Ms.Newton, good to go?
[Lindsay Newton] 10:27 pm: yes ma'am
[Lindsay Newton] 10:27 pm: the wiki page is up... http://wiki.seds.org/index.php/Outreach_Activity_Suggestions
[Megha Sharma] 10:28 pm: cool
[Lindsay Newton] 10:28 pm: one of our local members is going to an event back home this weekend to try out some of these ideas
[Lindsay Newton] 10:28 pm: feel free to edit
[Matt Cruce] 10:29 pm: .
[Lindsay Newton] 10:30 pm: that's all from me
[Elizabeth Bozek] 10:30 pm: cool
[Megha Sharma] 10:30 pm: questions/comments?
[Megha Sharma] 10:30 pm: ok the meeting's officially over.
[Josh Nelson] 10:31 pm: cool.
[Megha Sharma] 10:31 pm: we're good to go
[Megha Sharma] 10:31 pm: thanks for coming everyone
[Matt Cruce] 10:31 pm: see ya'll next week
[Megha Sharma] 10:31 pm: and thanks for ur valuable inputs