2007 August 28 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, August 28, 2007 |
|
Time: 8:00pm EST |
You: hi guys [18:00] danderson Beck: anyone say they won'tbe here? [18:01] You: nope [18:01] You: and john told me he has a lot to talk about [18:03] Ryanblah Qinan: [just im'ed brian, josh] [18:03] Ryanblah Qinan: brian getting update [18:03] Ryanblah Qinan: and josh on in a sec [18:04] You: yeah [18:04] Flight Band: All Go [18:04] Daneel Janus is Online [18:04] Gerard Salyut: Sorry I'm late [18:04] Gerard Salyut: Had to finish up that e-mail [18:05] Gerard Salyut: And zombies have replaced the SEDS Exec board [18:05] Gerard Salyut: who woulda thunk [18:05] You: ha [18:06] Ryanblah Qinan: liz, did you say john said he'd be coming [18:06] You: yeah [18:07] You: i wanted him to give an abridged version of his email [18:07] Gerard Salyut: he says in his email he will be here [18:07] You: but we can't vote on new policy if we don't even have a majority of the board here [18:07] Gerard Salyut: or at least implies it [18:07] Gerard Salyut: yeah [18:07] Ryanblah Qinan: oh, true, forgot about that [18:08] Gerard Salyut: hmmmm [18:08] Gerard Salyut: well lets get on the phone and kick people in the ass [18:08] Gerard Salyut: I'll call JAke [18:09] Gerard Salyut: .... [18:09] Gerard Salyut: I got some Democratic Office hotline [18:09] Gerard Salyut: when I called Jake's number [18:09] Ryanblah Qinan: nice [18:10] Gerard Salyut: must have changed his number [18:10] Ryanblah Qinan: he's listed as online [18:10] Ryanblah Qinan: or wait, nm [18:10] You: ok can someone try to teleport daneel janus to the colab? [18:11] You: it isn't working for me [18:11] Gerard Salyut: done [18:11] Gerard Salyut: Hey John [18:11] You: (thats john) [18:11] You: ok great [18:12] Gerard Salyut: we're still short of a quarum [18:12] You: yes, Ryan, why don't you go since ou have to leave little early [18:12] Ryanblah Qinan: ok [18:12] Ryanblah Qinan: so I sent what I sent you guys to peter for the endowment fund [18:12] Ryanblah Qinan: and he sent me some good comments [18:12] Ryanblah Qinan: some of which were policy uestions [18:12] Ryanblah Qinan: so I just wanted to get your guys's takes on those [18:12] Ryanblah Qinan: first of all: [18:13] Ryanblah Qinan: he had a question of strategy of where we expect to get commitment from [18:13] Ryanblah Qinan: ie he listed alumni, events, chapters [18:14] Ryanblah Qinan: did anyone have ideas of where we would be getting money for this besides alums and potentially companies/prof organizatins [18:14] You: I thought we were planning on focusing on those two; I don't know how helpful chpaters would be [18:15] Ryanblah Qinan: yeah, that's kinda what I was thinking [18:15] Gerard Salyut: one sec [18:16] Gerard Salyut: Ryan, I think my e-mail caught it as spam [18:16] Gerard Salyut: could you re-send it? Was it an attached document or just text? [18:16] Ryanblah Qinan: attached doc I think, will resend [18:16] Gerard Salyut: thanks... sorry [18:16] You: Josh, I got your email [18:16] Gerard Salyut: k [18:17] Ryanblah Qinan: actually [18:17] Ryanblah Qinan: http://seds.org/files/Endowment_Fund_Info.doc [18:17] Gerard Salyut: John will be right back [18:17] Ryanblah Qinan: haven't changed it since that upload I don't think [18:17] Gerard Salyut: he flew over a wall [18:17] Gerard Salyut: welcome back John [18:17] Gerard Salyut: no more flying over walls for you [18:17] Ryanblah Qinan: ok, well while you look over that [18:17] Ryanblah Qinan: next point [18:17] Ryanblah Qinan: was governance/distribution [18:18] Daneel Janus: Hello [18:18] Ryanblah Qinan: ie we need some way that donors will feel more comfortable with for giving money [18:18] Ryanblah Qinan: such that they will know that some future chair won't squander it all one year [18:18] Gerard Salyut: or that it will actually go to the things we say it will [18:18] Ryanblah Qinan: I was thinking maybe bring the BoA into it [18:18] Ryanblah Qinan: and have quotas set [18:19] You: hmm [18:19] Ryanblah Qinan: that can't be surpassed without approval [18:19] Ryanblah Qinan: but that may be a little extreme [18:19] Ryanblah Qinan: point being [18:19] Gerard Salyut: Ryan, isnt hte idea of the fund that we will get a yearly amount of money from the fund? [18:19] Ryanblah Qinan: yes [18:19] Ryanblah Qinan: but I think peter's concern [18:19] Ryanblah Qinan: was that we may just dive into the principal one year from being selfish [18:20] Ryanblah Qinan: (ie that is a concern that potential donors counld have) [18:20] Ryanblah Qinan: and we need some kind of reassurance to alleviate this potential concern [18:20] Ryanblah Qinan: to be honest [18:20] You: perhaps we could make a pledge and use the BoA as a witness [18:20] Ryanblah Qinan: yeah, something like that [18:21] Ryanblah Qinan: you mean like the quota thing I was mentioning? [18:21] Gerard Salyut: yeah. there have been many attempts to get a BoA as an actual working entity [18:21] Gerard Salyut: but never actually worked so far... [18:21] Gerard Salyut: I would hesitate to actually give them control over our money [18:21] Ryanblah Qinan: I mean it's kinda a working entity now [18:21] Ryanblah Qinan: I've pretty much gotten them togeher [18:21] Ryanblah Qinan: but we just haven't had much to ask them for [18:21] You: (board of advisors) [18:21] Ryanblah Qinan: this would be a good first project for all of them [18:22] You: yeah i agree [18:22] You: it gets them involved without a huge committment [18:22] Ryanblah Qinan: right [18:22] You: and it wouldn't have to be all of them [18:22] Ryanblah Qinan: right, we'd set some percentage approval [18:23] Ryanblah Qinan: as necessary [18:23] You: cool [18:23] Ryanblah Qinan: I've just forwarded peter's email to sedsexec [18:23] Gerard Salyut: ok [18:23] Ryanblah Qinan: he also gav me a contact with someone at the dev office for me to talk to [18:23] Ryanblah Qinan: here at MIT [18:23] Ryanblah Qinan: I just vovered the main concerns that I had with peter's response [18:24] Ryanblah Qinan: that I walted to check with you guys [18:24] Ryanblah Qinan: actually [18:24] Ryanblah Qinan: so what would be a good % [18:24] Ryanblah Qinan: 2/3? [18:24] Gerard Salyut: probally [18:24] You: yeah I was thinking something more than a simple majority [18:24] Ryanblah Qinan: cool [18:24] You: 2/3 works [18:25] Ryanblah Qinan: ok, once you guys look over the email, let me know if you have anything else [18:25] You: ok [18:25] Ryanblah Qinan: otherwise, I'm going to revise/extent the doc [18:25] Ryanblah Qinan: and send it to you guys, then peter again [18:25] Ryanblah Qinan: prolly for next meeting [18:25] You: ok [18:25] Ryanblah Qinan: </my spiel> [18:26] You: questions for ryan? [18:27] You: if not, john, could you give us an abridged version of what you need [18:27] You: (just so we are on the same page) [18:28] Daneel Janus: The IRS wants us to adopt a Conflict of Interest Policy... [18:28] Daneel Janus: pretty straight forward.. [18:28] Daneel Janus: it doesn't really apply to us, but we need one [18:29] Daneel Janus: and set the fiscal year as 9/1-8/31 [18:29] Daneel Janus: and make terms of office 12/1-11/30 [18:29] You: ok [18:30] Gerard Salyut: fiscal SEDS year? [18:30] Daneel Janus: what do you ghuys think [18:30] Daneel Janus: financial accounting year [18:30] danderson Beck: What exactly consitutes a conflict of interest? [18:30] You: so is the policy for interactions bethween us (the exec board) and who exactly? [18:31] Daneel Janus: if we buy goods or services from a board member.. [18:31] Daneel Janus: how do we make sure we give the person a fair price [18:31] RolandBolser Voom is Online [18:31] Flight Band: All Go [18:31] Daneel Janus: stuff like that [18:32] You: ok [18:32] danderson Beck: ok, good. I was worried it might be something like not pushing certain companies that we might want to if one of our members has a relative there, or something [18:32] Gerard Salyut: Can we have until next week to read through the document? [18:32] Gerard Salyut: or time to read it now? [18:32] Daneel Janus: sure [18:33] Daneel Janus: it's short so you could read it now [18:33] Gerard Salyut: Anyone remember, how much of a majority of the board do we need to approve something like this? [18:33] Gerard Salyut: just simple majority? [18:34] You: a majority for non-election matters [18:34] Gerard Salyut: (an we really do need to get our constitution put back on the web page and linked) [18:35] You: ok let's read through it and ask any questions you might have so we can vote [18:39] You: people should be reading the policy who haven't already [18:39] Gerard Salyut: done. [18:39] danderson Beck: umm, where is it? [18:39] Daneel Janus: I sent it yesterday to sedsexec [18:39] You: in john's email [18:39] danderson Beck: hmm [18:40] danderson Beck: oh [18:40] danderson Beck: got it [18:40] You: ok well let's give it 2 more minutes [18:40] You: the fiscal year and officer terms are not that big of a deal [18:40] Gerard Salyut: yeah most of this isnt a big deal [18:41] Gerard Salyut: just making sure officers know their duties [18:41] Gerard Salyut: that this is commiting them to [18:41] Gerard Salyut: Keyly Chair, Treasurer, and Secretary [18:42] You: well it indorectly applies to everyone [18:42] You: *indirectly [18:42] You: ok one more minutes... [18:43] You: alright are there any questions about either of these three items? [18:44] You: where did Jake go? [18:44] RolandBolser Voom: right here [18:45] Gerard Salyut: three items? [18:45] Gerard Salyut: Endowment Fund, 501c, [18:45] Gerard Salyut: ..... third? [18:45] You: no [18:45] Daneel Janus: policy, terms, fiscal [18:45] Gerard Salyut: ah k [18:45] You: objections? [18:46] You: Ok so let's do this the easy way [18:46] You: If you agree to the three items please say "aye" [18:47] Daneel Janus: aye [18:47] danderson Beck: aye [18:47] Ryanblah Qinan: aye [18:47] BTYoung Yifu: aye [18:47] RolandBolser Voom: eye [18:47] You: aye [18:47] Gerard Salyut: aye [18:47] You: ok great [18:47] You: lucky we have a majority of the board here tonight [18:47] You: John, do you have anything else? [18:47] Daneel Janus: yes.. [18:47] You: I know we all have to reply to your email by next week [18:48] You: ok sorry, continue [18:48] Daneel Janus: on the old site there was a link that described the postion duties, anyone know where it is now? [18:48] Ryanblah Qinan: 1s [18:48] Daneel Janus: and the Const. and Bylaws [18:48] Ryanblah Qinan: http://seds.org/elections.php for one [18:49] Daneel Janus: that would save the trouble of everyone emailing me [18:49] Ryanblah Qinan: http://seds.org/bylaws.php#SECTION_1 [18:50] Gerard Salyut: umm [18:50] Gerard Salyut: that is a very old [18:50] Gerard Salyut: constitution [18:50] Gerard Salyut: and not the current one [18:50] Ryanblah Qinan: really? [18:50] Gerard Salyut: yes [18:50] Gerard Salyut: quite old [18:50] Gerard Salyut: that one was ratified in 93 [18:50] Ryanblah Qinan: where is the current one [18:50] Gerard Salyut: it used to be on the web page [18:51] Gerard Salyut: we ratified a new one when we re-formed SEDS 5 years ago [18:51] Ryanblah Qinan: this is what I had found on the old webpage [18:51] Gerard Salyut: hmmmm [18:51] Ryanblah Qinan: I can check with kirk and see if he has any ideas [18:51] Gerard Salyut: eh [18:51] Gerard Salyut: Kirk isnt the only person with SEDS information [18:51] Ryanblah Qinan: but elections.php I know we changed as early as last year [18:51] Ryanblah Qinan: yeah I know [18:51] Ryanblah Qinan: but he'd be likely to know [18:52] Gerard Salyut: Josh Neubert also probally has a copy somewhere [18:52] Ryanblah Qinan: k, can check there too [18:52] Daneel Janus: I hope it isn't too radically different, cause that will mean more paperwok :( [18:53] Ryanblah Qinan: it really shouldn't be too different [18:53] Gerard Salyut: eh things like the officer descriptions are all different, I think voting procedures are different, etc... [18:53] Gerard Salyut: let me do a search of my e-mail and I will see if I have a copy in there somewhere [18:53] Ryanblah Qinan: k [18:54] Daneel Janus: Yes, because that will have to filed with Mass. before I can do anything [18:54] Daneel Janus: the one from 93 is on file with them [18:55] Daneel Janus: Ryan, what's your schedule like? I'll probably need you to make a trip. [18:56] Ryanblah Qinan: when [18:56] Gerard Salyut: eh I guess this version is the one Liz sent out earlier [18:57] Ryanblah Qinan: [is beginning to get kinda hectic, but can try to make a time] [18:57] Gerard Salyut: pretty sure there was a different one out there, but whatever [18:57] Daneel Janus: Don't know yet, just wondering if you have time during the day [18:57] Ryanblah Qinan: depends on the day [18:57] Ryanblah Qinan: and week [18:57] Gerard Salyut: we need to get 501, so lets just pretend I didnt speak up [18:57] Gerard Salyut: and get 501 approved [18:57] Daneel Janus: OK, when I know more I'll let you know [18:57] Ryanblah Qinan: (my schedule looks like tetris during term) [18:58] Ryanblah Qinan: [along those lines, I'm about to go afk, but will leave my window up so I can catch up when I get back] [18:58] You: ok [18:59] You: anything else tp/from John? [18:59] Daneel Janus: That's all, I'll send out another email pleading for help with the "Narrative". [18:59] Gerard Salyut: If I may, once Liz signs this and we get it submitted, how soon can we expect to be 501 approved? [19:00] Daneel Janus: If our papers are in order I believe it should be 3 weeks... [19:00] Daneel Janus: if not, a long, long, time [19:01] You: If you can put together a draft, I can edit it, but I don't know exactly what they are looking for which is why it would probably be best if you wrote it [19:01] Daneel Janus: By your command [19:02] Daneel Janus: [sorry, BSG reference] [19:02] Gerard Salyut: ;-) [19:02] You: anything else for John? [19:03] You: Josh, read through your email: great [19:03] You: can we talk about it more next week? [19:03] Gerard Salyut: Yup [19:03] Gerard Salyut: please everyone read through the rules and give me input [19:04] danderson Beck: k [19:04] Gerard Salyut: I really would like to release the rules for public review by September 1st [19:04] Gerard Salyut: Saturday [19:04] You: ok [19:04] Gerard Salyut: has everyone had a chance to read them? [19:04] Daneel Janus: ok [19:04] You: well if no one sends you comments by thurs. send another email [19:05] Gerard Salyut: If there are no major concerns brought up by the board members before Saturday [19:05] Gerard Salyut: I'll release a revised version for public comment [19:06] Gerard Salyut: which is basically another way of officially anouncing the competition [19:06] Gerard Salyut: without commiting to it [19:06] Gerard Salyut: if there are any major issues [19:06] Gerard Salyut: I'll hold till next exec meeting [19:06] Gerard Salyut: but please try to read through them tonight or tommorow and give me input ASAP [19:06] Gerard Salyut: :-) [19:06] Gerard Salyut: rule changes, etc.. [19:07] You: Ok, anything else for tonight? [19:07] danderson Beck: Anyone get my email? [19:07] RolandBolser Voom: yep [19:07] danderson Beck: ok, good. [19:08] You: ok last call... [19:08] Daneel Janus: just noticed a spelling error is all "deticated" [19:08] danderson Beck: oops [19:08] danderson Beck: thanks [19:08] Gerard Salyut: On that, Dan I think you need to be a little more descriptive about the sponsorship levels [19:08] RolandBolser Voom: could use a background [19:08] RolandBolser Voom: image [19:08] danderson Beck: yeah [19:08] Gerard Salyut: yeah needs to be spiced up [19:09] danderson Beck: a backround image? k [19:09] Gerard Salyut: we're supposed to catch their attention with this sponsorship document [19:09] Gerard Salyut: it really needs to look nice [19:10] You: I 'll email you some suggestions too [19:10] Daneel Janus: also there are only 16 chapters [19:10] danderson Beck: thanks. [19:10] danderson Beck: Really? [19:10] Daneel Janus: well, paid chapters [19:11] Gerard Salyut: yeah lost some last year from not paying dues :-( [19:11] danderson Beck: hmmm [19:12] Daneel Janus: the other 15 are chapters in spirit [19:13] You: Alright well if you guys have other suggestions for the brochure, email them to Dan [19:13] You: We can go over it in more detail next week as well [19:13] You: Last comments for tonight? [19:13] danderson Beck: yeah I'll be touching it up for a while probably [19:14] You: Ok then the meeting is over for this week
| 2006-2007 SEDS-USA Meetings |
| Exec Board Minutes: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 |
| Exec Board Transcripts: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 | 2/06 | 2/13 | 2/20 | 2/27 | 3/06 | 3/13 | 3/20 | 3/27 | 4/03 | 4/10 | 4/17 | 5/01 | 5/08 | 5/22 | 5/29 | 6/05 | 6/12 | 6/19 | 6/26 | 7/03 | 7/10 | 7/17 | 7/24 | 7/31 | 8/07 | 8/14 | 8/21 | 8/28 | 9/11 | 9/18 | 9/25 | 10/02 | 10/09 | 10/16 | 10/23 | 10/30 | 11/06 |
| Council of Chapters Minutes: |
| Council of Chapters Transcripts:02/08 | 02/22 | 03/29 |
