2007 December 04 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, December 4, 2007 |
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Time: 9:00pm EST |
Jedi8798: Do a quick test to make sure everyone is really here.... Everyone say "Aye" hydrogenlithium: Aye rmmlg08: "Aye" KellyMann10: aye bzwingzero: eye bzwingzero: aye* hydrogenlithium: sorry about the massive text, I am new to this chat thing nyeerrmm has left the room. RolandBolser: aye RolandBolser: goddamn no sound Jedi8798: *sighs* and Brian seems to have died again Jedi8798: well lets go with what we've got Jedi8798: Going in a completly arbitrary order.... DarrellDCain: aye Jedi8798: Darrell wanted to talk about the upcoming Council of Chapters meeting Jedi8798: Darrell you have the floor DarrellDCain: alright DarrellDCain: Originally plan was to contact and develop chapter reps for a coc launch in early January DarrellDCain: I'm now looking at the exact launch date DarrellDCain: do people have a preference between early, mid to late January? KellyMann10: no preference RolandBolser: Late Jedi8798: any nyeerrmm has entered the room. DarrellDCain: why late? RolandBolser: because people RolandBolser: will still be on break until late RolandBolser: and no one's going to show up over break DarrellDCain: alright, logic holds DarrellDCain: that brings up the second item, should we hold them over the summer? nyeerrmm: its too long to go without i think bzwingzero: If you can get the attendance, I say go for it. RolandBolser: who has anything to add really? KellyMann10: i wouldnt mind, but its probably up to the chapters nyeerrmm: cut the frequency maybe RolandBolser: maybe once or twice to keep them alive Jedi8798: I'd say aye DarrellDCain: frequency will already be once a month DarrellDCain: so it shouldn't be a problem DarrellDCain: I'm going to be in contact with these people on a regular basis DarrellDCain: but the actual meeting will be once a month DarrellDCain: alright DarrellDCain: next item, DarrellDCain: why is GWU still listed as a chapter! DarrellDCain: oh..no one to update them DarrellDCain: okay..next item Jedi8798: lol hydrogenlithium: So it used to be a chapter, right? Jedi8798: yeah Jedi8798: its up on the list Jedi8798: because they used to be DarrellDCain: now they're independent hydrogenlithium: Isn't that Anousheh's university Jedi8798: and we want to remake them into a chapter hydrogenlithium: yeah hydrogenlithium: Jedi8798: if at all possible DarrellDCain: they're not happy with the idea DarrellDCain: be forewarned DarrellDCain: anyways DarrellDCain: I'm going to need one member from the board to attend each COC meeting in an official capacity DarrellDCain: so be prepared to be assigned that from Josh DarrellDCain: final item, I'm going to plan the dates for each COC meetings before even the first one and post them DarrellDCain: so be aware that document will be coming up DarrellDCain: that should be it for COC DarrellDCain: oh..but in a Chapters affair sense DarrellDCain: I'm going to be encouraging chapters working together to attend conferences DarrellDCain: starting with ISDC DarrellDCain: any questions for me? RolandBolser: do you want ot DarrellDCain: ot? RolandBolser: have any discussions with these guys about this RolandBolser: to\ RolandBolser: sorry, fat fingers DarrellDCain: what sort of discussions? RolandBolser: well, I'm just thinking about what they think about stuff within SEDS of course but also shooting the shiite with them about what's going on in the space world DarrellDCain: oh RolandBolser: keep them interested and updated on stuff DarrellDCain: yes DarrellDCain: the plan is to talk to these reps on a monthly basis DarrellDCain: outside of COC DarrellDCain: at least DarrellDCain: if they want to talk more I won't stop them RolandBolser: not in a group setting tho RolandBolser: shoot DarrellDCain: hmm RolandBolser: ok, nvrmd DarrellDCain: I will allow them to do such after the meeting DarrellDCain: but it won't be happening during the meeting DarrellDCain: oh...also...UA has requested we move the meetings to the weekend DarrellDCain: I don't know what to make of that KellyMann10: im fine with either rmmlg08: I feel you're going to lose people that way RolandBolser: seconded rmmlg08: [this coming from someone who has no life] Jedi8798: agreed DarrellDCain: Roland -> seconded rmmlg08? nyeerrmm: yeah, who wants to be online at 6 or 7 or 8 on a saturday night DarrellDCain: got it DarrellDCain: agreed DarrellDCain: alright...questions? DarrellDCain: then I step down from the floor Jedi8798: Allright Jedi8798: next item... Jedi8798: So we have 6000 in our bank account RolandBolser: party time! RolandBolser: vegas! Jedi8798: Brian, Ryan, and myself have been discussing using a small bit of this money to make SEDS lapel pins Jedi8798: Brian's been heading up the effort on this... Brian Jedi8798: ? DarrellDCain: query nyeerrmm: all right, i have two designs nyeerrmm: http://tamu.seds.org/images/Pins/ DarrellDCain: nvm nyeerrmm: i personally prefer the second, (i switched it to silver due to some visibility concerns) KellyMann10: I as well bzwingzero: Same. RolandBolser: told ya nyeerrmm: Josh, do you think the silver alleviates some of your concerns about visibility? bzwingzero: A little note on the side, my dad does pins for Disney, so I can get his input to make sure it is properly formatted for a pin design. (Nothing too thin, everithing readily visible, eg) Jedi8798: eh, dunno in the end we'll just have to make them and see nyeerrmm: all right, well, after next week when schools over i'll start looking at companies to do it Jedi8798: What were you estimating as the cost for production, and when would we have tehse done by? Jedi8798: these* nyeerrmm: Brian, if you could ask your dad what he thinks that would be great, hopefully in the next week or so bzwingzero: Sure. nyeerrmm: about $2 a piece for 300 count nyeerrmm: and... a few weeks i believe, id have to look it up to be sure RolandBolser: size? nyeerrmm: 3/4" RolandBolser: k RolandBolser: that's really small Jedi8798: supposed to be Jedi8798: lapel pins are small nyeerrmm: Ryan's on his way, by the way RolandBolser: yeah, just thtat was the diamtere of the YN pins and they were circles nyeerrmm: yeah, that size seems pretty appropriate nyeerrmm: anything larger would look ridiculous nyeerrmm: i think anyway RolandBolser: k bzwingzero: Well, with the proportions, the long way could be as big as 1" without looking wrong. Jedi8798: hmm *goes to print and cut one out to get a perspective* nyeerrmm: maybe, but of course thats more cost, and going too big has a tendency to look gaudy RolandBolser: yeah, I know bzwingzero: The second one, being mostly cutout wont seem as large due to all the negative space. Jedi8798: most of the rectangular ones tend to be 1" in size Jedi8798: non rectangular tend to be 3/4" Jedi8798: (took out my space pin collection and started measuring) Jedi8798: Does anyone else have anything further to add to the debate on this item? bzwingzero: and are we looking at a matte, brushed, or shiny finish? RolandBolser: also, enamel or cloistonne? nyeerrmm has left the room. nyeerrmm has been invited. Jedi8798: *sighs* rmmlg08 has left the room. Jedi8798: wow Jedi8798: are people getting booted for some reason? KellyMann10: im still here rmmlg08 has been invited. bzwingzero: im not having any problems, and my connection is about as nonstandard as it comes: Pidgin over wireless in Linux aeroaggie84 has been invited. Jedi8798: Ryan is still in here, but he cant speak for some reason Jedi8798: the chat thinks it booted him AeroAggie84 has entered the room. nyeerrmm has entered the room. AeroAggie84: howdy all...sorry about the time screw up Jedi8798: np AeroAggie84: still getting used to the time zone issue KellyMann10: hi nyeerrmm: did anyone have any other comments on the lapel pins before i was unceremoniously booted Jedi8798: *sighs* someone else please try to invite Ryan Mclinko back into the chat? rmmlg08 has entered the room. rmmlg08: there we go Jedi8798: ok... Jedi8798: next person to leave gets to drive with Darrell at the next conference Jedi8798: hydrogenlithium: lol RolandBolser: (cough) join the facebook group (cough) KellyMann10: haha bzwingzero: Am I the only college student who doesn't use facebook? Jedi8798: Brian, people asked if you're looking at a matte, brushed, or shiny finish RolandBolser: yes nyeerrmm: group(s) AeroAggie84: nope...i dont have one Jedi8798: and/or enamel or cloistonne nyeerrmm: i personally prefer brushed KellyMann10: same here bzwingzero: same DarrellDCain: I like to drive DarrellDCain: ISDC rmmlg08: that's the problem nyeerrmm: to be fair, he didn't do anything horrible at XPC nyeerrmm: although as josh has pointed out it would be hard to Jedi8798: ok guys rmmlg08: true, we all survived DarrellDCain: Pin 1 is more traditional Jedi8798: back on pins DarrellDCain: pin 2 is actually pretty cool though nyeerrmm: and it depends on whether or not they can do it easily bzwingzero: The second one is more of a modern look RolandBolser: second looks tumlinson Jedi8798: ok in that case RolandBolser: and it has cool shadow effects Jedi8798: I'm closing debate on this item Jedi8798: All in favor of continuing research on lapel pins? (Aye) Jedi8798: (options are Aye/Nay) nyeerrmm: aye bzwingzero: aye DarrellDCain: aye AeroAggie84: haha aye RolandBolser: aye KellyMann10: aye Jedi8798: the aye's have it rmmlg08: aye nyeerrmm: all right, ill contact a company to get estimates and such in the next couple of weeks then Jedi8798: ok, let us know once you have estimates bzwingzero: they will most likely want the logo in a vector format Jedi8798: then we can vote on how much money to spend on it nyeerrmm: all right, i'll get on that then nyeerrmm: shouldn't be too hard Jedi8798: When is your goal of having these done? Does end of January sound reasonable? nyeerrmm: sounds doable Jedi8798: ok Jedi8798: moving on to next item Jedi8798: Haoqi wanted to discuss the SEDS expansion packet hydrogenlithium: yeah Jedi8798: You have the floor hydrogenlithium: so does anybody know what's been done. Have they been printed? hydrogenlithium: 2. Who has the electronic files? Jedi8798: in the past they were printed and sent to new prospective chapters Jedi8798: as well as electronically hydrogenlithium: who sent them? Jedi8798: Ryan, were you able to find the electronic file? DarrellDCain: there are really old ones in the MIT SEDS office Jedi8798: (Director of Expansion sent them) hydrogenlithium: didn't he not exist last year rmmlg08: there is the one on the website rmmlg08: which isn't that old rmmlg08: but other than that, that is all I have ever known about rmmlg08: kit.php hydrogenlithium: I heard that people have a newer version (newer than the website), is that true? rmmlg08: as I have told you several times, to my knowledge, no RolandBolser: we were working on constitution stuff this past year and I made a basic form for people to fill out to start a chapter RolandBolser: but a kit has not been designed Jedi8798: I completly forgot about that version that Alex made Jedi8798: Darrell, could you show Haoqi some of the old ones in the MIT office? DarrellDCain: yeah hydrogenlithium: alex's version? Is that newer than the website? Jedi8798: then Haoqi, you can also use some of the stuff at www.seds.org/kit.php Jedi8798: as well as anything you decide to change hydrogenlithium: ok. I am done. Jedi8798: cool beans Jedi8798: Do you have an estimate on when this will be done by? hydrogenlithium: I think it will be modified as we go. I will do a first update by the end of winter break hydrogenlithium: I'm hosed for finals hydrogenlithium: so nothign before that hydrogenlithium: thank you. I'm done. Jedi8798: k Jedi8798: next on the list... I've looked at hte past exec boards to see how they ran meetings in order to keep them running effectively Jedi8798: one thing that keeps coming up is Roberts Rules of Order Jedi8798: Are any of you familar with them / have any experiance using them? DarrellDCain: yep! RolandBolser: little bit DarrellDCain: used them all through high school Jedi8798: What do you guys think of them, and the possibility of applying them to Exec meetings to run them more efficiently? DarrellDCain: don't they involve recognizing people to speak? rmmlg08: for those of us who have no idea what you're talking about: Jedi8798: http://www.robertsrules.org/rror--00.htm Jedi8798: Roberts rules is a set of rules to 'assist' a organization in running effective meetings Jedi8798: obviously the link I sent you guys is wayyy too in depth rmmlg08: this robert guy had way to much time on his hands Jedi8798: lol KellyMann10: k Jedi8798: Darrell, Jake? AeroAggie84: after looking at this...its clear he really was a General Jedi8798: lol RolandBolser: I think they would cut out getting off topic, but I would want to see some relaxation for when we get fun topics like launches DarrellDCain: agreed...but what really helps with Roberts Rules of Order is a way for the chair to recognize people DarrellDCain: and that's hard with AIM RolandBolser: let's try it out RolandBolser: for a week RolandBolser: then see how if it's doable Jedi8798: Other opinions? DarrellDCain: modify it so the floor is given to a person and that person can open and close general comments time? Jedi8798: Yeah I think if anything, we'd have to use a modified version DarrellDCain: I'm fine with it AeroAggie84: sure man...its all good RolandBolser: got my vote KellyMann10: lets try it Jedi8798: ok all in favor of imposing a version of Roberts Rules on future exec meetings? Jedi8798: (Aye/Nay) KellyMann10: aye nyeerrmm: aye DarrellDCain: Aye RolandBolser: aye AeroAggie84: aye rmmlg08: aye hydrogenlithium: aye bzwingzero: aye Jedi8798: Motion carries rmmlg08: can you send out the basic points Jedi8798: yeah Jedi8798: I'll write up a modified SEDS version for us Jedi8798: and the basics Jedi8798: probably not for next meeting, but the meeting after Jedi8798: (I've got finals too) KellyMann10: sounds good Jedi8798: So look at implementing them for the December 18th meeting AeroAggie84: yeah finals = bad Jedi8798: Ok, Ryan McLinko, did you want to go over any of the endowment fund stuff with the board? Jedi8798: before the meeting with the advisors? rmmlg08: I don't really have anything new rmmlg08: to talk with you guys about Jedi8798: plans for the upcoming meeting? rmmlg08: (directed to me) rmmlg08: ? Jedi8798: yup rmmlg08: so many of hte people there rmmlg08: aren't too familar yet with the fund rmmlg08: so it will likely be more of an introduction to it rmmlg08: and some initial comments rmmlg08: so we can see where we want to proceed with it rmmlg08: that's the basic plan Jedi8798: k Jedi8798: skimming through this.... I've so far only seen 2 gannt charts from people so far Jedi8798: please try to get those either in to me, or on google docs by next meeting KellyMann10: mine will be in tomorrow or the day after Jedi8798: with that, thats basically all for tonight Jedi8798: I'd like everyone to come to the next meeting with an officer update RolandBolser has left the room. Jedi8798: of what progress has been made in their position so far KellyMann10: sure Jedi8798: With that, goodnight all
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
