2007 June 26 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, June 26, 2007 |
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Time: 8:00pm EST |
[17:58] Eleven Vella is Online [18:00] BTYoung Yifu is Online [18:03] Eleven Vella: ALright let's wait about 3 more minutes [18:05] Eleven Vella: Ok i'm going to go bug people who are on aim [18:06] BTYoung Yifu: new update, might be taking a while to download [18:06] Eleven Vella: oh right [18:06] RolandBolser Voom: and then once you're done theres another update [18:07] RolandBolser Voom: at least for me there was [18:07] BTYoung Yifu: i get to redownload the whole program each time [18:07] Eleven Vella: why? [18:08] BTYoung Yifu: linux client isnt as well integrated yet [18:08] BTYoung Yifu: no autodownload [18:08] Eleven Vella: ah [18:10] RolandBolser Voom: was there an email for this meeting? [18:13] Eleven Vella: Ok well no one who is online has responded [18:13] Eleven Vella: So let's get started [18:13] Eleven Vella: First thing, what do you guys think about revision I made for the awards [18:15] Eleven Vella: And what about the corporate sponsor idea [18:15] RolandBolser Voom: the corporate idea gives it credibility and showcases what people will do for us. It makes us look good, we benefit overall, and we attract ambitious people [18:15] RolandBolser Voom: I like it [18:16] BTYoung Yifu: i like it too [18:16] You: I like the revision [18:16] BTYoung Yifu: especially the setting it up for running much of it at conference [18:17] Eleven Vella: Ok, so if we try for sponsorship, how would we decide who wins the votes in that case [18:17] Eleven Vella: like, would we decide or the sponsor [18:17] BTYoung Yifu: offer them a joint decision and see what they would like? [18:18] Eleven Vella: I am just concerned, because I want this to be about SEDS [18:18] Eleven Vella: and not just a company to student award [18:18] Eleven Vella: perhaps we could do both [18:19] RolandBolser Voom: its kind of our job to convince them to spend the money on the person, so either way they should have some say [18:19] BTYoung Yifu: maybe give them a veto? [18:20] BTYoung Yifu: or some other limited power [18:20] danderson Beck: We are talking about the awards, company sponsors, and what the sponors can do with them? [18:20] Eleven Vella: yes [18:20] Eleven Vella: i like the limited power idea [18:21] danderson Beck: How would it be limited? They have a final veto? [18:21] Eleven Vella: perhaps i should send a message to the board of advisors and ask if any of them would like to sponsor an award [18:21] RolandBolser Voom: good idea [18:21] Eleven Vella: or they could choose someone and we could approve it [18:22] Eleven Vella: I think that would be a good concensus [18:22] BTYoung Yifu: i think i'd rather us make the orignial decision, i think we're bettter equipped to do so [18:23] Eleven Vella: and then give them the power to veto? [18:23] You: yes...i like it like that [18:23] BTYoung Yifu: yeah, or call it final approval [18:23] Eleven Vella: ok nice wording [18:24] Eleven Vella: Another question [18:24] Eleven Vella: I think we should take applications online [18:24] Eleven Vella: Similar to how exec board nominations are done [18:25] Eleven Vella: But, in order to increase the number of applicants, should we make nominations available at the conference as well? [18:25] BTYoung Yifu: definitely [18:25] Eleven Vella: Then the exec board (us) would get together Friday Night and decide on who wins [18:25] Eleven Vella: (or sometime before the banquet) [18:25] BTYoung Yifu: i think it would seem more interesting to a lot of people if they have a chance to see it set up in person [18:25] RolandBolser Voom: well its a good idea but then we have to crame to choose someone and we would need a record of why they deserve the award [18:26] Eleven Vella: We'd need to print off some applicantions [18:26] Eleven Vella: and probably make a poster for a booth [18:27] Eleven Vella: Any other suggestions for the awards? [18:27] Eleven Vella: I mean, can you think of any problems we might run into? [18:27] BTYoung Yifu: publicize them to the chapters early [18:27] Eleven Vella: definitely [18:28] RolandBolser Voom: what are the qualities we are looking for in the recipients of these awards (the sponsered ones)? [18:28] RolandBolser Voom: (sorry for the strange wording) [18:28] Eleven Vella: I think that would be up to the company to decide [18:29] Eleven Vella: or they could choose to sponsor one that we already came up with [18:29] BTYoung Yifu: we would probably want to give them an outline, and let them modify it if they see fit to [18:29] BTYoung Yifu: but giving them extra work to define it could put them off [18:29] RolandBolser Voom: I'm just worried we won't have enough info on someone the day we meet them to give them an award [18:29] Eleven Vella: good idea [18:30] Eleven Vella: there will have to be a special section for the qualifications on the nomination form [18:30] Ryanblah Qinan is Online [18:30] Eleven Vella: maybe the company sponsored awards will have to be decided before the conference [18:31] Ryanblah Qinan: sry guys, not very good at this SL thing [18:31] Eleven Vella: because we can't make a decision on behalf of a company two hours beofre wegive out an award [18:31] Eleven Vella: (especially if that company won't be present at the conference) [18:32] BTYoung Yifu: true... but if the non-sponsored ones are still there it could generate more interest and have more people involved next year earlier on [18:33] Eleven Vella: yes, i really think some should still be available as people are arriving at the conference [18:33] Eleven Vella: Ryan, do you have any suggestions about how we do awards at the conference? [18:34] Eleven Vella: We were going to decide the comany sponsored ones ahead of time and leave the purely SEDS ones for during the conference [18:34] Ryanblah Qinan: you mean decide the seds one dueing the conference too? [18:34] danderson Beck: maybe have the candidates do a five minute speech on why they should get the award? [18:34] Alarin Menges is Online [18:35] Alarin Menges: sorry i'm late, ice cream social on campus. SEDS recuritment. [18:35] Eleven Vella: yeah, get nominations for and decide on the SEDS ones during the conference [18:35] Eleven Vella: Do the company ones ahead of time online [18:35] BTYoung Yifu: i think it would be more of an interview with the exec board thana speech [18:35] Eleven Vella: So the company rep will know who will win before the conference [18:36] Ryanblah Qinan: so which ones are the company ones then [18:36] Ryanblah Qinan: as compared to what we would choose at the conference [18:36] Eleven Vella: well, whichever ones they would like to sponsor - we dont have any yet [18:36] RolandBolser Voom: Member and Chapter of the Year should be us [18:36] Eleven Vella: all of the annual ones should be us [18:37] RolandBolser Voom: something doesn't pop about "Lockheed MArtin member of the year" [18:37] Eleven Vella: the tech project, leadership, outreach could be a company one [18:37] Ryanblah Qinan: any reason to devide them at a different time than the others [18:37] Ryanblah Qinan: ? [18:37] Ryanblah Qinan: seems like it woul make sense to do them all at once [18:38] Eleven Vella: so the sponsor has time to approve our decision [18:38] Ryanblah Qinan: ok, well I agree with brian's idea about exec board interview rather than speech [18:39] BTYoung Yifu: but the others should be at the conference to encourage as much participation as possible [18:39] Ryanblah Qinan: which would allow us to do those beforehand too [18:39] RolandBolser Voom: okay, for all of these awards, conflict of interest question [18:39] RolandBolser Voom: wasn't here last week [18:39] RolandBolser Voom: no one on the board is elligible, right? [18:39] BTYoung Yifu: im not necessarily sure wed have time for interviews, i was just responding to dandersons idea [18:40] Ryanblah Qinan: well something like that [18:40] Ryanblah Qinan: interviews, app form, whatever [18:40] danderson Beck: Well I wasn't really thinking an interview. [18:40] Eleven Vella: I think exec board members can apply, but they cant vote on the award they apply for [18:40] danderson Beck: sounds reasonable [18:41] Eleven Vella: also [18:41] Eleven Vella: do you think it will be feasible for us to interview everyone who applies for an award [18:41] Eleven Vella: i was thinking perhaps a written nomination might be better [18:41] BTYoung Yifu: i don;t think so [18:41] Ryanblah Qinan: really depends on how much response we get [18:41] BTYoung Yifu: about the time, i agree with the written nomination [18:42] Eleven Vella: (esp. if someone wishes to nominate someone else) [18:42] RolandBolser Voom: if by us you mean the rest of the exec board besides the hosts, then definitely [18:42] RolandBolser Voom: there's always free time at these things between meals and such [18:42] RolandBolser Voom: we can interview in the aether [18:43] BTYoung Yifu: written nominations can get the same point across and theres no scheduling problems [18:44] Eleven Vella: Does anyone really dislike the written nomination idea? [18:44] Eleven Vella: I fnot, I say we should just do that [18:45] danderson Beck: sounds good [18:45] Eleven Vella: Ok, other suggestions for the awards process? [18:45] Eleven Vella: Do you think we can present them after the speaker at the banquet? [18:45] RolandBolser Voom: we should dedicate one to Todd [18:47] BTYoung Yifu is Online [18:48] BTYoung Yifu: do we want to make it a sponsored one? [18:48] danderson Beck: eh [18:48] Eleven Vella: I think that might be a conflict of interest [18:48] BTYoung Yifu: (was the leadership one supposed to be sponsored) [18:49] RolandBolser Voom: This should be just us: it's our legacy kind of thing [18:50] Eleven Vella: I agree with Jake [18:50] BTYoung Yifu: so do i, i just wasnt sure about what the leadership one was supposed to be [18:50] BTYoung Yifu: since i closed the sheet [18:50] Eleven Vella: Ok cool [18:50] Eleven Vella: Any other comments for the awards? [18:51] Eleven Vella: Would any of you guys like to present the awards? [18:51] Eleven Vella: It would be cool if there was more than one person [18:51] RolandBolser Voom: sure [18:52] BTYoung Yifu: id be willing... hell, i probably should do the outreach one [18:52] Eleven Vella: Awesome [18:52] Eleven Vella: I guess we can decide who does which ones closer to the conference [18:53] RolandBolser Voom: 5 minutes beforehand [18:53] Eleven Vella: but volunteers are welcome [18:53] Eleven Vella: haha [18:53] BTYoung Yifu: 5 minutes is still in advance [18:54] Eleven Vella: hah ok [18:54] Eleven Vella: go ahead
| 2006-2007 SEDS-USA Meetings |
| Exec Board Minutes: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 |
| Exec Board Transcripts: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 | 2/06 | 2/13 | 2/20 | 2/27 | 3/06 | 3/13 | 3/20 | 3/27 | 4/03 | 4/10 | 4/17 | 5/01 | 5/08 | 5/22 | 5/29 | 6/05 | 6/12 | 6/19 | 6/26 | 7/03 | 7/10 | 7/17 | 7/24 | 7/31 | 8/07 | 8/14 | 8/21 | 8/28 | 9/11 | 9/18 | 9/25 | 10/02 | 10/09 | 10/16 | 10/23 | 10/30 | 11/06 |
| Council of Chapters Minutes: |
| Council of Chapters Transcripts:02/08 | 02/22 | 03/29 |
