2007 March 27 SEDS-USA Exec Transcript

From SEDSWiki

SEDS-USA Executive Board Meeting, March 27, 2007
Time: 8:00pm EST
Location: AOL Instant Messenger
Attendance: Liz Bozek, Brian Zollman, Daniel Anderson, Carissa Walker, Ryan McLinko, James Welch, John Evans, Damian Lucas, Rohan Ramadas, Brian Young
(21:00:57) *lizeeb3 entered the room.*
(21:00:57) *Viridis321 entered the room.*
(21:00:57) *rmmlg08 entered the room.*
(21:01:01) *littleC3788 entered the room.*
(21:01:04) *RolandBolser entered the room.*
(21:01:05) *dandersonn43 entered the room.*
(21:01:20) *Me:* heh, looks like you started that at the same time I did
(21:01:27) *Elizabeth Bozek:* haha
(21:03:10) *Elizabeth Bozek:* how is everyone?
(21:03:26) *James Welch:* meh
(21:03:42) *Me:* ^2
(21:03:53) *Elizabeth Bozek:* haha
(21:05:42) *Elizabeth Bozek:* alright
(21:06:12) *Elizabeth Bozek:* I sent an email out yesterday about our
half-year meeting
(21:06:13) *BZWingZero entered the room.*
(21:06:20) *Brian Zollman:* Good evening.
(21:06:40) *Brian Zollman:* AIM was giving me some trouble.
(21:08:20) *Elizabeth Bozek:* any questions about the email or meeting
(21:08:24) *James Welch:* yes
(21:08:28) *James Welch:* I ddin;t get it
(21:08:38) *SithLrdJohn entered the room.*
(21:08:56) *Elizabeth Bozek:* ok sorry this was confusing
(21:09:30) *Elizabeth Bozek:* if not, we can move on to announcements
(21:09:48) *Elizabeth Bozek:* there wasn't anything for the agenda, so
are there any general updates?
(21:10:28) *Me:* I have one thing
(21:10:33) *Elizabeth Bozek:* ok cool
(21:10:38) *Me:* so at the last meeting
(21:10:53) *Me:* or whatever we want to call it (since apparently we
weren't supposed to have one)
(21:11:04) *Me:* I brought up the NewSpace Conference
(21:11:16) *Me:* and we came up with some speakers to recommend to the
person who had contacted me
(21:11:28) *Me:* and several of you said you were interested in going to
the conference
(21:11:44) *Me:* then I emailed the list asking who had experessed
interest to email me
(21:11:49) *Me:* and I got no responses
(21:11:56) *James Welch:* okay
(21:12:04) *James Welch:* that's two emails I haven't gotten
(21:12:32) *Me:* (I dont' remember who said they were interested, but if
you guys could let me know now if you are interested)
(21:12:44) *Me:* James, I will check to see fi you are on teh list in a sec
(21:14:07) *Me:* jeez, there's a lot of people on sedsexec list
(21:15:10) *Me:* ok, so james was interested, not sure if anyone else
said so
(21:15:21) *Me:* (and I'm working with him on the side about email problems)
(21:15:26) *Me:* so I think my msytery is solved
(21:15:34) *Elizabeth Bozek:* ok
(21:15:37) *rramadas009 entered the room.*
(21:15:47) *Elizabeth Bozek:* how many people are on the exec list?
(21:15:54) *Me:* 42
(21:15:57) *Elizabeth Bozek:* whoa
(21:16:06) *Elizabeth Bozek:* perhaps we should edit it a bit
(21:16:13) *Me:* (including a number of people I don't even recognize)
(21:16:16) *Me:* I agree
(21:17:11) *Elizabeth Bozek:* yeah, if we don't know who they are and
they haven't been on the board recently there is no reason for them to
get the emails
(21:18:47) *Elizabeth Bozek:* alright that is settled
(21:19:03) *lizeeb3 left the room.*
(21:21:10) *Nyeerrmm entered the room.*
(21:21:25) *Brian Young:* sorry I'm late, I'm at work and its a busy night
(21:23:07) *Me:* can someone else try inviting liz back in
(21:23:37) *Me:* (let me know when you do)
(21:23:56) *Brian Zollman:* I just tried (use trillian not AIM, not sure
if ti will work)
(21:24:01) *Damion Lucas:* I tried as well
(21:24:03) *Daniel Anderson:* Not working, also trillian
(21:24:10) *John Evans:* I tried
(21:25:27) *James Welch:* okay, new chat
(21:25:50) *Me:* liz is starting anew one
(21:25:57) *Brian Zollman:* leave this one?
(21:26:11) *Me:* hold on a sec
(21:26:16) *Me:* until we get the new one up
(21:28:09) *Me:* that doesn't seem to be working
(21:28:18) *Me:* I'm chekcing now to see if spacealumni chat is up
(21:29:08) *rramadas009 left the room.*
(21:30:20) *Me:* ok, looks like I'm going to continue the meeting
(21:30:31) *Me:* since liz can't get on and spacealumni not acting very
nicely
(21:31:42) *Me:* so we'll just go through and do this like I normally
run updates, but this time comprehensive of the past half year
(21:31:59) *Me:* as liz said in her email
(21:32:31) *Me:* so, let's start with Brian (Zollman)
(21:33:18) *Brian Zollman:* Well, There has been a new edition of the
NOVA each month. This is an increase over previous years when the NOVA
was quarterly.
(21:33:31) *Brian Zollman:* A new edition is due this weekend.
(21:33:46) *SithLrdJohn left the room.*
(21:34:04) *Brian Zollman:* Also, the press release that was requested
was created. If you would like one created, just ask. Turn around time
shoudl be 2-3 days.
(21:35:29) *Me:* ok, anything else, or questions for brian?
(21:36:09) *Me:* ok, dan:
(21:37:14) *Daniel Anderson:* You care if I take stuff out of the nova
about what the individual chapters are doing? Been putting together
updates for a seds USA blog for other SEDS chapters. A new one should be
out soon.
(21:37:36) *Brian Zollman:* I don't mind at all.
(21:38:04) *Daniel Anderson:* Also been doing some stuff about
fundraising, although that has been on and off admitedly
(21:39:35) *Daniel Anderson:* Oh yes, and if anyone needs help dealing
with people outside of seds, feel free to ask me.
(21:39:45) *Me:* anything else or problems?
(21:40:39) *Me:* or questions?
(21:41:21) *Me:* one general thing (not directed directly at you dan)
but have you guys been following your Gantt charts
(21:41:35) *Brian Zollman:* I have.
(21:41:50) *James Welch:* trying
(21:42:07) *Carissa Walker:* somewhat
(21:42:45) *Me:* (if you've been having trouble with them, feel free to
expound upon that in your report)
(21:42:54) *Me:* so, Carissa, you're next:
(21:42:57) *Daniel Anderson:* No, not really.
(21:43:07) *Me:* any particular reason?
(21:44:02) *Daniel Anderson:* I have completely let the lot of you down.
So I've been a bum
(21:45:02) *littleC3788 left the room.*
(21:45:21) *Me:* while she's out, let's move to other Brian
(21:45:49) *littleC3788 entered the room.*
(21:45:53) *littleC3788 left the room.*
(21:47:58) *Me:* ok, I'm going to echo what Carissa tells me then
(21:48:00) *Unable to send message. The message is too large.*
(21:48:09) *Me:* I have been posting the transcripts, and I have been
trying, as of this semester, to post the transcripts right after the
meetings.
(21:48:10) *Me:* This way, if someone missed it, they will have right
away instead of constantly wondering if it will be posted.
(21:48:41) *Me:* questions, comments for her?
(21:49:06) *Me:* ok, brian young
(21:49:07) *Me:* :
(21:49:55) *Me:* well, he seems to have an away message up
(21:50:05) *Me:* so for now let's move on to James
(21:50:41) *James Welch:* okay
(21:50:48) *James Welch:* this is year total, right?
(21:50:53) *Me:* correct
(21:51:15) *James Welch:* I've been contacting anyone I can who might be
interested in our organization
(21:51:36) *James Welch:* Professors, Yahoo Groups, Student Groups,
people who have won awards for things
(21:52:01) *James Welch:* I'm also trying to get some of my friends to
put up flyers on their websites for wow and related things
(21:52:05) *James Welch:* but you know how friends are
(21:52:26) *James Welch:* I have had some success with this advertising
in getting people to respond
(21:52:46) *James Welch:* and I have had ball park twenty people contact
me this semester about starting groups
(21:53:07) *James Welch:* for the rest of the year, I plan to continue
to target student groups rather than related people
(21:53:18) *James Welch:* and to aim for high shcool students iwth an
interest in the subject
(21:53:25) *James Welch:* fin
(21:53:32) *Me:* so how have those 20 people who have contacted you gone
(21:53:46) *James Welch:* for hte most part
(21:53:52) *James Welch:* I send them everything htey need to know
(21:54:02) *James Welch:* 50 % respond back with a "hEy, thanks"
(21:54:05) *James Welch:* 50 % don't
(21:54:12) *James Welch:* and then I never hear from any of them again
(21:54:15) *James Welch:* then I check up
(21:54:24) *James Welch:* and not much happens
(21:54:29) *James Welch:* but I htink
(21:54:31) *James Welch:* a lot of thes
(21:54:31) *James Welch:* e
(21:54:42) *James Welch:* guys have started groups that just aren't
nationally active
(21:54:56) *James Welch:* b/c they seem really excited about it
(21:55:14) *James Welch:* so they may just be using our name as a
colorful umbrella to draw people in
(21:55:48) *James Welch:* the end
(21:56:22) *Me:* cool, questions?
(21:56:58) *Me:* Damion?
(21:57:15) *Damion Lucas:* I've pretty much been a failure this semester...
(21:57:27) *Damion Lucas:* I've held the CoC meetings, posted the
transcripts and only requested one update
(21:57:48) *Damion Lucas:* however, once this semester is over I plan to
play catch up big time and update all of the contact lists for the chapters
(21:58:16) *Damion Lucas:* as well as help James with chapter expansion,
and get another set of updates...as well as keep up with your chapter
updates
(21:58:16) *Me:* ok, ?s for damion?
(21:59:38) *Me:* here's Johs's update:
(21:59:39) *Unable to send message. The message is too large.*
(21:59:47) *Unable to send message. The message is too large.*
(21:59:54) *Me:* Josh says there are no new funding responses
(21:59:59) *Unable to send message. The message is too large.*
(22:00:09) *Me:* and Frank Taylor has e-mailed me recently about an
(22:00:14) *Me:* opportunity he gave us during Space Vision, and some
(22:00:19) *Me:* people were enthused about, but never implemented.
(22:00:38) *James Welch:* what awas it?
(22:00:42) *Me:* [the latter referring to the google ads, which we will
now bring back up again with Frank Taylor]
(22:00:58) *Me:* (he mentioned it to us at SV06
(22:01:53) *Me:* which we will actually discuss quickl in a sec
(22:01:58) *Me:* so my update:
(22:02:41) *Me:* 1.) I've been playing around with teh alumni database,
increasing size and depth and trying to add more functions
(22:03:04) *Me:* 2.) integrating the Board of Advisors and Board of
Alumni and figuring out how to use them
(22:03:20) *Me:* (they have been rather useful for the conference, so I
encourage you guys to use them too)
(22:03:44) *Me:* 3.) get people to attend conferences (so I have been
sending out emails to that regard)
(22:04:10) *Me:* 4.) various website revamps to make it nicer to read
and added pages for new things that are going on
(22:04:26) *Me:* -end of report-
(22:04:29) *Me:* ?s
(22:04:55) *Me:* so back to the google ads thing
(22:05:06) *Me:* does anyone not know what I'm talking about
(22:05:28) *Brian Zollman:* I don't
(22:05:39) *Me:* ok, so here's teh deal
(22:06:02) *Me:* I'm going to assume everyone know what google ads are,
so will start there
(22:06:15) *Me:* basically, Frank Taylor approached us
(22:06:24) *Me:* seeing if we are interestd in having those placed on
seds.orgf
(22:06:29) *Me:* to get some additional funding
(22:06:43) *Brian Zollman:* Interesting idea.
(22:06:44) *Me:* (which should be viable since we get quite a bit of
traffic thoguh seds.org)
(22:07:01) *Me:* however somewhere along the line one of us dropped the ball
(22:07:15) *Me:* but, we are about to pick it up agai
(22:07:19) *Me:* but before doing so
(22:07:31) *Me:* want to make sure that everyone is still ok with going
forward with this
(22:07:39) *James Welch:* do we lose
(22:07:42) *Me:* +: we get 'free money'
(22:07:46) *James Welch:* tax free status?
(22:07:51) *Me:* -: we somewhat commercialize ourselves
(22:07:59) *Me:* this shouldn't hurt tax free status
(22:08:04) *James Welch:* and don't we have to ugly up our website?
(22:08:18) *Me:* they are supposedly relatively unobtrusive
(22:08:20) *James Welch:* with ads for vacations and all that jazz
(22:08:30) *Brian Zollman:* Ususally they are site related
(22:08:38) *Me:* and the ads should be related to space-like stuff
(22:08:44) *Me:* which is in part the brilliance of it
(22:08:46) *Brian Zollman:* We would probably get stuff advertising
vacations to the space coast and the like
(22:08:46) *James Welch:* that I'm fine iwth
(22:08:50) *James Welch:* proceed
(22:09:06) *Me:* so those are the +/- that I see
(22:09:14) *Me:* and what we used when initially deciding to go withit
(22:09:21) *Me:* so are there any new objections?
(22:09:46) *Brian Zollman:* I think we should go for it
(22:10:02) *Me:* ok, giving 10 more s
(22:10:14) *Me:* ok sold
(22:10:24) *Me:* any other concerns?
(22:10:24) *James Welch:* what kind of income are we talking
(22:10:26) *Brian Zollman:* Side question, did the tax free status go
through or are we still waiting for the government to get back to us.
(22:10:38) *Me:* the guy never got back to me about the amount we could
get out of it
(22:10:47) *Me:* (which is hwere teh ball was dropped)
(22:11:02) *Me:* so I will keep you guys in the loop once I get that info
(22:11:13) *Brian Zollman:* I looked into it briefly for my blog. you
get about $0.10 per view or click
(22:11:25) *Me:* about tax free, I think we're still waiting on govnmt
(22:11:27) *Brian Zollman:* and you don't get paid until your account
has over $10
(22:11:30) *Me:* john was on earlier
(22:11:33) *Me:* not sure where he went
(22:12:01) *Me:* has anyone emailed him about it recently?
(22:12:35) *Me:* ok, well I'll check with him and Liz aobut that
(22:12:39) *Me:* anythign else?
(22:12:59) *Me:* ok, in that case, meeting is over
(22:13:05) *Me:* (sorry we ran a little over tongith)
2006-2007 SEDS-USA Meetings