2007 November 06 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, November 6, 2007 |
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Time: 8:00pm EST |
[17:58] danderson Beck: Hi Liz, Brian [17:58] You: Hey [17:58] BTYoung Yifu: good evening [17:59] You: Are any more people running for national positions? [18:00] BTYoung Yifu: I'll keep my position if no one else who seems competent runs for it [18:00] BTYoung Yifu: i'd like to se esomeone else try somethjign new though [18:01] You: Ok, I was just curious [18:01] You: I know we have one new guy from Illinois who is interested [18:01] Ryanblah Qinan: yeah, so we will need to do some hunting at the conference [18:01] BTYoung Yifu: i have one guy here im trying to get in to [18:01] Gerard Salyut is Online [18:01] Flight Band: All Go [18:02] You: which positions do not have any nominees yet? [18:02] Ryanblah Qinan: a lot [18:02] Gerard Salyut: (my platforms will be submitted in a few hours [18:02] Ryanblah Qinan: most prominaently [18:02] Gerard Salyut: (just formatting them and changing wording) [18:02] Ryanblah Qinan: chapter affairs [18:02] Ryanblah Qinan: expansion [18:03] You: ok [18:03] Ryanblah Qinan: finance [18:03] You: oooh that is important [18:03] Ryanblah Qinan: if no one gets on that, I've vowed to see 501c3 through [18:03] Gerard Salyut is Offline [18:03] BTYoung Yifu: that sounds like a good one to specifically recuit if no one comes forward [18:04] Ryanblah Qinan: since it is kinda necessary for my projects [18:04] Ryanblah Qinan: namely endowment [18:04] You: yeah [18:04] Ryanblah Qinan: but other than dealing with 501c3, I have no intention of running for finance [18:04] Gerard Salyut is Online [18:04] Flight Band: All Go [18:04] Gerard Salyut: ((lets try that one more time)) [18:04] Gerard Salyut: ((without the SL crash...) [18:05] Ryanblah Qinan: josh are you running for anything besides projects [18:05] BTYoung Yifu: i know one guy who might be good for that, ill talk to him and we can talk about it over the weekend [18:05] Gerard Salyut: Projects and Chair [18:05] Ryanblah Qinan: k [18:05] You: Is Jake running for anyting? [18:05] Ryanblah Qinan: always food to have competition for chair [18:05] Gerard Salyut: lol [18:05] Ryanblah Qinan: chair and external affiars [18:05] You: ok [18:05] Ryanblah Qinan: interestingly enough, the two contested positions [18:06] Ryanblah Qinan: well, webmaster is too technically [18:06] Ryanblah Qinan: but as long as he seems competent [18:06] Ryanblah Qinan: I will step down from webmaster [18:06] Gerard Salyut: oh, btw.... just found out like an hour ago.... I GOT FUNDED! I'm definetly going :-) [18:06] You: great [18:06] You: So how is everything looking for the conference? [18:06] Ryanblah Qinan: is going [18:07] Ryanblah Qinan: we'll be ready [18:07] You: awesome [18:07] Ryanblah Qinan: mostly dealing with logistics and roundng up more minions [18:07] Gerard Salyut: lol [18:07] Gerard Salyut: never can have enough minions [18:07] You: Question: if I bring the things for the awards, is there somewhere we can set up a booth where ppl can drop off nominations? [18:07] Ryanblah Qinan: rgr that [18:08] Ryanblah Qinan: best place would probably be near the reg table [18:08] Ryanblah Qinan: in Lobby 10 [18:08] You: ok [18:08] Gerard Salyut: near the infinite hallway? [18:08] Ryanblah Qinan: yes [18:08] Ryanblah Qinan: I intend to have 2 people stationed there at all times [18:08] Gerard Salyut: good [18:08] You: ok [18:08] Gerard Salyut: (Josh Neuberts directions to me in 05: Look for the building with the pillars) [18:09] Ryanblah Qinan: ok, I guess that works [18:09] Gerard Salyut: (My reply: WHICH building with the pillars???? ) [18:09] Ryanblah Qinan: I'm going to attempt to arrange plenty of guides for the weekend [18:09] Ryanblah Qinan: to shuttle people to/from where they need to go [18:09] Gerard Salyut: cool beans [18:09] Ryanblah Qinan: and we'll spam signs all over the place thursday [18:09] Gerard Salyut: might also want to email out a campus map to all conference participants [18:09] Ryanblah Qinan: /friday [18:10] Ryanblah Qinan: yeah, there will be a map in the packet [18:10] Ryanblah Qinan: and a separate one in the reg bag [18:10] Gerard Salyut: I meant before they get there [18:10] Gerard Salyut: to help them find their way to registration [18:10] Ryanblah Qinan: we linked to http://whereis.mit.edu [18:10] Ryanblah Qinan: in the reg email [18:10] Gerard Salyut: cool [18:10] Gerard Salyut: just checking :-) [18:10] Ryanblah Qinan: which should give you the general idea [18:10] Gerard Salyut retreats back to his corner [18:10] Ryanblah Qinan: I guess we'll need to send out another reg email [18:11] Ryanblah Qinan: since we seem to have gotten a number of non-MIT'ers in the past week [18:11] Gerard Salyut: sweet [18:11] Gerard Salyut: yeah I convinced two friends from BU to go :-) [18:11] BTYoung Yifu: whats the total number? [18:11] Ryanblah Qinan: total student regs is now 185 [18:11] Gerard Salyut: nice [18:11] Gerard Salyut: how many MIT? [18:11] Ryanblah Qinan: which doesn't include career fair regs [18:12] Ryanblah Qinan: or conf planners [18:12] Ryanblah Qinan: and not too many of those are mit actually [18:12] Ryanblah Qinan: I expect a decent number of mit's to reg on the spot [18:12] You: cool [18:12] You: back to the subject of elections [18:13] You: it would be smart to go through the procedure [18:13] Gerard Salyut: yeah [18:13] Gerard Salyut: to avoid confusion like in past years [18:13] You: I will not be at elections on Monday [18:13] Ryanblah Qinan: you mean how we changed it last year? [18:13] Ryanblah Qinan: [tear] [18:14] You: what exactly was the new change for last year? [18:14] Ryanblah Qinan: wasn't it something to do with runoff elections [18:14] Ryanblah Qinan: ie how you would run for something else if you didn't win your first choice [18:14] You: oh ok cascading [18:15] Ryanblah Qinan: but you had to be sure to submit platforms for all in advance [18:15] Ryanblah Qinan: (for your backups if any) [18:15] Ryanblah Qinan: yeah, that's the word [18:15] Ryanblah Qinan: cascade, runoff: same difference [18:15] You: right, so you can't cascade unless you submit for that position ahead of time [18:15] Gerard Salyut: positions being announced starting with chair and going downward, correct? [18:15] Ryanblah Qinan: yes [18:16] Ryanblah Qinan: we'll just follow the order on pltforms.php [18:16] You: good [18:16] You: and those positions (if any) that are open after the election can be chosen by the new board [18:16] Ryanblah Qinan: right [18:16] You: that is what we did with Chap Affairs last year [18:16] Ryanblah Qinan: yeah [18:17] Ryanblah Qinan: but preferably try to find people before elections at the conference [18:17] Ryanblah Qinan: if we still have open positions come friday [18:17] You: right [18:17] Ryanblah Qinan: and we can get them to submit platforms before mon morning [18:17] Ryanblah Qinan: oh...absentee ballots [18:18] Gerard Salyut: is every chapter that has paid dues attending? [18:18] Ryanblah Qinan: I haven't seen anyone from psu [18:18] Ryanblah Qinan: register [18:18] Gerard Salyut: They're the only ones we need to worry about then. Send them a list of the names/platforms on Friday and have them get us their vote before Monday? [18:18] Ryanblah Qinan: ok [18:19] Gerard Salyut: be sure to call them up [18:19] Gerard Salyut: and check that they're not coming [18:19] Ryanblah Qinan: I also need to check up on them to make sure they aren't coming [18:19] You: any other general issue you guys think we will run into for elections? [18:19] You: *issues [18:20] Gerard Salyut: Procedure for Conference site in 08 [18:20] Ryanblah Qinan: so, I still haven't gotten any platforms [18:20] Ryanblah Qinan: brian, what's the status on yours? [18:20] BTYoung Yifu: ours should be in tomorrow [18:20] Gerard Salyut: UofA will be getting it to you tonight / tommorow [18:20] BTYoung Yifu: waiting on our advisor to approve it [18:20] Ryanblah Qinan: ok [18:21] Gerard Salyut: just putting the final details in, since the deadline got extended [18:21] BTYoung Yifu: also, we may have a voting issue, if we get it, we'd like to vote on a date for it [18:21] Ryanblah Qinan: ok [18:21] BTYoung Yifu: because the normal weekend is a football game [18:21] Ryanblah Qinan: so I guess we deal with this right after board elections? [18:21] Gerard Salyut: There's the problem [18:22] Gerard Salyut: these things are going to take more than an hour [18:22] Gerard Salyut: how much time do we have devoted? [18:22] Ryanblah Qinan: how are these usually done [18:22] Gerard Salyut: in the past, they've given 1 hour for everything [18:22] Ryanblah Qinan: like before last year where it wasn't [18:22] Gerard Salyut: and we've gone majorly over [18:22] Ryanblah Qinan: [looking at schedule] [18:22] Gerard Salyut: or people have complained that they werent ready, and voting was done not at the conference [18:23] Gerard Salyut: which is very sketchy, and I would like us to avoid that at all possible [18:23] You: Well you need to do the board positions first [18:23] You: then the conference location [18:23] You: all that must be done at the conference [18:23] You: if you need to work out the details, i.e., moving the weekend of the conference, that is up to the planners [18:24] You: In the past, we had the conference in the spring [18:24] You: but keeping itin the fall is ideal [18:24] Gerard Salyut: umm [18:24] You: moving it around a few weekends shouldnt be a huge issue [18:24] Gerard Salyut: the conference has always been in November [18:24] Ryanblah Qinan: so I guess one thing is [18:24] Gerard Salyut: for this generation of SEDS [18:25] Gerard Salyut: hasnt been in the spring in like... 10 years [18:25] Ryanblah Qinan: we probably don't need a finance workshop [18:25] BTYoung Yifu: thats why id like to have some discussion of it there so we can get different schools feelings on it [18:25] Ryanblah Qinan: and outreach and expansion cnan be combined [18:25] Ryanblah Qinan: so we can make another slot open for conference stuff [18:25] You: ok [18:25] Ryanblah Qinan: so we can have 900-1000 elections [18:26] Ryanblah Qinan: 1000-1100 conference [18:26] Ryanblah Qinan: 1100-1200 coc [18:26] Ryanblah Qinan: 1200-1300 lunch [18:26] Ryanblah Qinan: then two sets of workshops after [18:26] Ryanblah Qinan: nat projects/extenal affairs [18:26] Ryanblah Qinan: and website/outreach [18:26] Gerard Salyut: My plane leaves at 4 PM [18:26] Ryanblah Qinan: josh, have you found out who this person is who's running for website [18:26] Gerard Salyut: no [18:27] Gerard Salyut: have been otherwise occupied [18:27] Gerard Salyut: they the one who didnt put a name on it? [18:27] Ryanblah Qinan: yes [18:27] Gerard Salyut: So Breakfast [18:28] Gerard Salyut: then Elections, [18:28] Gerard Salyut: then Conference site [18:28] Gerard Salyut: that gets us to 11:00 [18:28] You: 2 hours should be enough for that, right? [18:28] Gerard Salyut: yeah [18:29] Gerard Salyut: Could we move Chapter Affairs to replace finance? [18:29] Gerard Salyut: since I'm not sure how long Projects will take [18:29] Gerard Salyut: and I need to catch a 4 PM plane [18:29] Ryanblah Qinan: I've nixed finance and expansion [18:29] Ryanblah Qinan: (well put expansion with outreach [18:29] Ryanblah Qinan: chapter affairs is coc [18:29] Gerard Salyut: ok [18:29] Gerard Salyut: so then we're good [18:30] Ryanblah Qinan: if projs ends at 1400 [18:30] Gerard Salyut: unless there are other CoC items that need to be addressed? [18:30] Gerard Salyut: outside of Elections and Conference site? [18:30] Ryanblah Qinan: then you have 2 hours [18:30] Ryanblah Qinan: are there? [18:30] Ryanblah Qinan: I don't really remember what we did last year at coc [18:30] Gerard Salyut: not much [18:30] Ryanblah Qinan: so we could just leave it intact then [18:30] Gerard Salyut: we havent made any revisions to constitution [18:30] Gerard Salyut: yeah [18:31] You: it was asking memebrs what they wanted from seds [18:31] Gerard Salyut: I'd say leave it intact [18:31] You: yeah [18:31] Ryanblah Qinan: and just transform chapter affairs to conference choosing [18:31] Gerard Salyut: That sounds good. [18:31] You: Good [18:31] Ryanblah Qinan: (glad I've been putitng off printing stuff) [18:32] Gerard Salyut: and any leftover time we can use to discuss the direction of SEDS, etc.. [18:32] You: Anything else about elections or the conference? [18:32] Gerard Salyut: I'm going to try and get an FAA rep to attend the National Projects meeting [18:32] Gerard Salyut: not sure if it will work [18:32] Gerard Salyut: if she cant show up on Monday, I'll probably just have a working lunch with her on Saturday or Sunday [18:32] You: Has Jake decided on a venue for the social? [18:33] Ryanblah Qinan: well, you can talk to them at the career fair [18:33] Gerard Salyut: Be warned, Jeff is promising he's dragging SEDS to the cheapest strip club in Boston if the after party sucks ;-) [18:33] Ryanblah Qinan: or I can give you their emails [18:33] Gerard Salyut: ;-) [18:33] You: haha [18:33] Gerard Salyut: Ryan, I'm talking about specific FAA people I'm already in conversation with [18:33] Ryanblah Qinan: if you want to contact the faa people now and see if one could stay [18:33] Ryanblah Qinan: ok [18:34] Gerard Salyut: been talking to them for a while about this [18:34] Ryanblah Qinan: anyway, looks like there will be two party-things [18:34] Ryanblah Qinan: some thing at an on-campus frat on friday [18:34] Ryanblah Qinan: and another one on sat [18:34] Ryanblah Qinan: that is supposed to be comfortable for speakers to attend [18:34] Ryanblah Qinan: ie like the one at isdc [18:34] You: good [18:34] Gerard Salyut: :-) [18:34] You: great [18:35] Gerard Salyut: so we're dropping $300 on booze? ;-) [18:35] Ryanblah Qinan: (other than that, I know nothing more about the parties) [18:35] Ryanblah Qinan: I gave them $1.5k for the party stuff [18:35] You: ok [18:35] Gerard Salyut: *whistle* [18:36] Gerard Salyut: nice [18:36] Ryanblah Qinan: meh...was enough to get them off my backs about it [18:36] Gerard Salyut: well the ISDC one only cost $300 [18:36] Gerard Salyut: so we'll see if we get what we pay for ;-) [18:36] BTYoung Yifu: i thought it was $500 [18:36] BTYoung Yifu: and im guessing they already ha d the room for that [18:36] Gerard Salyut: HA [18:36] Gerard Salyut: no [18:36] Gerard Salyut: but we can talk about that later [18:37] Gerard Salyut: ;-) [18:37] You: Ok, other issues about the conference or next weekend? [18:37] Gerard Salyut: nope I'm good [18:37] Ryanblah Qinan: none here [18:38] You: Alright, the other thing I had was about the fact that less and less chapters have been paying their dues [18:38] BTYoung Yifu: nothing from me [18:38] You: Those that have been paying are the ones who we always see at everything [18:38] You: conferences etc. [18:38] Gerard Salyut: In some cases I think it is because the chapters arent informed [18:39] You: Well, yeah [18:39] Gerard Salyut: UWash, SEDS ERAU Prescott, exist [18:39] You: We need to somehow get back in contact with those chapters [18:39] Gerard Salyut: probably be the first thing on the plate for the new board [18:40] You: Yeah, we really need to keep our Dir of Chapter Affairs and Finanace going all year next year [18:40] Gerard Salyut: yup [18:40] Gerard Salyut: my major selling piece on my platform will be exactly that [18:40] Gerard Salyut: if you're not doing your job in Exec [18:40] Gerard Salyut: and showing progress, [18:40] Gerard Salyut: you'll probably find yourself out of a job [18:40] Gerard Salyut: ;-) [18:41] danderson Beck: good thing i'm not continuing then [18:41] Gerard Salyut: I'll stop campaigning during the meeting ;-) [18:42] You: Just something we need to keep in mind [18:42] Gerard Salyut: yup [18:42] You: not much can be done in a week, esp since so many emails have been going out to seds-chapters [18:42] You: if they choose not to reply, it can't be because of our lack of effort [18:43] You: moving on, any other concerns, issues for tonight? [18:44] You: Ok if not then this meeting is over [18:44] Gerard Salyut: Thank you all for serving on the Executive Board this year! [18:44] You: I'll email the transcript to Carissa [18:44] You: Good luck in the future, those that are staying on [18:44] BTYoung Yifu: goodnight, and see you all this weekend [18:44] You: I'm looking forward to seeing you all at MIT! [18:44] Gerard Salyut: See you all in Boston! [18:44] Gerard Salyut: And thanks again to Ryan for hosting! [18:45] You: yes [18:45] Gerard Salyut: Woot! [18:45] danderson Beck: Evening
| 2006-2007 SEDS-USA Meetings |
| Exec Board Minutes: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 |
| Exec Board Transcripts: 11/14 | 11/21 | 11/28 | 12/05 | 12/12 | 12/19 | 1/02 | 1/16 | 1/23 | 1/30 | 2/06 | 2/13 | 2/20 | 2/27 | 3/06 | 3/13 | 3/20 | 3/27 | 4/03 | 4/10 | 4/17 | 5/01 | 5/08 | 5/22 | 5/29 | 6/05 | 6/12 | 6/19 | 6/26 | 7/03 | 7/10 | 7/17 | 7/24 | 7/31 | 8/07 | 8/14 | 8/21 | 8/28 | 9/11 | 9/18 | 9/25 | 10/02 | 10/09 | 10/16 | 10/23 | 10/30 | 11/06 |
| Council of Chapters Minutes: |
| Council of Chapters Transcripts:02/08 | 02/22 | 03/29 |
