2008 April 15 SEDS-USA Exec Transcript

From SEDSWiki

SEDS-USA Executive Board Meeting, April 15, 2008
Time: 9:00pm EST
Location: AOL Instant Messenger
Attendance: Joshua Nelson, Ryan McLinko, Kelly Mann, Darrell Cain
[17:58] Jedi8798: I have considered doing a further
'shakeup' of the exec board
[17:58] rmmlg08: that's what happens when you control
the purse strings
[17:58] Jedi8798: but given that we havent even been
able to find a replacement for publications
[17:58] rmmlg08: yeah, that's the problem with
national boards
[17:58] rmmlg08: or boards at mit for that matter
[17:58] Jedi8798: yeah
[17:59] Jedi8798: We're still making great progress
[17:59] Jedi8798: and stuff is getting done
[17:59] Jedi8798: just not as much as could be
happening
[17:59] Jedi8798: Have you guys had a chance to look
over the expansion pack I sent out?
[17:59] Jedi8798: it is far from complete, but I
wanted to get your general impressions/input
[17:59] KellyMann10: not yet, i just got home
[18:00] KellyMann10: should i read it now?
[18:00] Jedi8798: it is a 20 page document
[18:00] Jedi8798: but if you could skim it over the
next few days
[18:00] Jedi8798: and give me any feedback
[18:00] Jedi8798: it would be appreciated
[18:00] KellyMann10: k
[18:01] Jedi8798: I've tried to design teh document as
an expansion kit for both SEDS USA and SEDS Earth
[18:01] Jedi8798: the SEDS Earth information isnt
official yet
[18:01] Jedi8798: but a preview on what I will be
proposing to SEDS-Earth as a structure for their
organization
[18:08] Jedi8798: Alright, we've waited long enough,
doesnt look like anyone else is showing
[18:08] Jedi8798: First item: National alliances and
benefits
[18:10] Jedi8798: Things I've come up with lately that
I'd like to write in stone are: discounted conference
admission, table space at conferences, logo link on
main website, preferance for
scholarships/opportunities, and 1 year free membership
to SEDS graduates.
[18:10] Jedi8798: I'd like to formally make agreements
with our MOU signatories along these lines
[18:12] rmmlg08: ok
[18:12] Jedi8798: Do you guys have any additional
items to add? or comments on the ones I've already
mentioned?
[18:12] rmmlg08: I do not
[18:13] KellyMann10: me neither
[18:13] Jedi8798: well if you guys have any further
suggestions let me know
[18:13] KellyMann10: k
[18:14] Jedi8798: next item
[18:14] Jedi8798: actually
[18:14] Jedi8798: need to vote on previous item
[18:14] Jedi8798: all in favor of asking for the above
benefits from our MOU signatories and offering the
same in return? (Aye/Nay/Abstain)
[18:14] rmmlg08: i
[18:15] KellyMann10: aye
[18:15] joc 75: define MOU
[18:16] Jedi8798: Memorandum of Understanding
[18:16] joc 75: aye
[18:16] Jedi8798: back at the first SEDS conference at
MIT we signed one with AAS I believe
[18:16] Jedi8798: and we've basically got one with NSS
[18:16] Jedi8798: motion carries
[18:16] Jedi8798: 4-0-0
[18:17] Jedi8798: Next item
[18:17] Jedi8798: Florida Chapter Expansion
[18:17] Jedi8798: the Florida Space Grant has
approached me about starting new SEDS chapters in
their region
[18:17] Jedi8798: they're willing to offer start up
money for new chapters, free admission to their rocket
competitions, etc.. to help encourage more local
chapters
[18:18] Jedi8798: I'd like to talk to Pete Worden
about the Shuttle Launch tickets he offered at Space
Vision
[18:19] Jedi8798: and use these as an initial
incentive
[18:19] rmmlg08: mitseds has been talking to him/his
secretart
[18:19] rmmlg08: about that
[18:19] Jedi8798: Ok, wished you had let me know,
since the offer was to the entire SEDS organization,
not just MIT
[18:19] Jedi8798: how has it progressed?
[18:20] rmmlg08: well, we weren't just talking for mit
[18:20] rmmlg08: but basically, looks like we're
getting relatively set with it
[18:20] rmmlg08: main problem is when an actual
shuttle launhces
[18:20] rmmlg08: but for chapters close to the launch
area, this may be less of a problem
[18:21] Jedi8798: please forward to me what has been
done with this so far
[18:21] Jedi8798: because I've already been talking
with Florida chapters about this and how to best use
the offer
[18:21] rmmlg08: we'll pass it along
[18:22] Jedi8798: and please remember that individual
chapters cannot negotiate on behalf of the whole
organization without discussing it with national
[18:23] Jedi8798: Ryan, would you like to talk about
the Endowment fund meeting?
[18:23] Jedi8798: has it been firmly decided for
Saturday?
[18:23] rmmlg08: well, I've only gotten one advisor
response
[18:24] rmmlg08: granted it's still 1.5 weeks out
[18:24] rmmlg08: so I'll try again in a few days
[18:24] rmmlg08: so not too sure at this stage
[18:25] rmmlg08: but hte idea is to basically go over
the mods we've made (culminating in that last meeting
that we had here with stuff I presented)
[18:25] Jedi8798: k
[18:25] Jedi8798: anything further you need from the
Exec Board?
[18:26] Jedi8798: before the meeting?
[18:26] rmmlg08: no
[18:26] KellyMann10: k
[18:26] rmmlg08: actually
[18:26] rmmlg08: any of you planning on attending?
[18:26] KellyMann10: what is the date?
[18:26] rmmlg08: (assuming we have it, b/c useless w/o
advisors since we've already discussed)
[18:26] rmmlg08: next sat
[18:26] rmmlg08: (ie not this coming one)
[18:27] KellyMann10: i might be able to, if im not
visiting a college, which i should know soon enough
[18:27] Jedi8798: I can most likely make it
[18:27] Jedi8798: might not be participating as
actively as in the past, as I have some Tranquility
Trek meetings
[18:27] Jedi8798: but I'll at least lurk
[18:27] joc 75: should be there
[18:27] rmmlg08: k
[18:29] Jedi8798: Anything further Ryan?
[18:29] rmmlg08: nope
[18:31] Jedi8798: Next item, ISDC preparations. How we
doing Ryan?
[18:32] rmmlg08: we're moving along
[18:32] Jedi8798: do we have an estimated attendance /
planned activities?
[18:32] rmmlg08: I'm currently estimating ~37 people
[18:32] joc 75: oh wow
[18:32] joc 75: where from?
[18:32] rmmlg08: hopefully most of which will be
volunteering
[18:33] rmmlg08: well
[18:33] rmmlg08: 8 mit
[18:33] rmmlg08: 12 ucf
[18:33] rmmlg08: hopefully 3 keene
[18:33] rmmlg08: (updates kelly?)
[18:33] rmmlg08: josh
[18:33] rmmlg08: a fee from a&m
[18:33] rmmlg08: 3-5 from wpi
[18:33] rmmlg08: jake
[18:33] rmmlg08: maybe a couple from gwu
[18:33] rmmlg08: ~3 from ub
[18:34] joc 75: okay
[18:34] rmmlg08: at least that's what I've heard from
people
[18:34] Jedi8798: probably 2 from UofA, myself and at
least one other who lives in the area.
[18:34] rmmlg08: ok, keep me posted
[18:34] rmmlg08: (I was told no one else was
interested, but more the better)
[18:34] rmmlg08: ayway, for activities
[18:35] rmmlg08: jake was going to mention options to
us
[18:35] rmmlg08: we'll probablly choose speakers as
exec board
[18:35] rmmlg08: since no one has responded to him or
me
[18:35] rmmlg08: regarding preferences
[18:35] Jedi8798: thats the same we did last year
[18:35] Jedi8798: worked well enough
[18:36] rmmlg08: yeah
[18:36] rmmlg08: I guess there will be some sort of
party thing again...need to ask jake about that too
[18:37] Jedi8798: k
[18:37] Jedi8798: should poke SFF about the after
party
[18:37] Jedi8798: especially given their conference
will be in DC as well
[18:37] Jedi8798: if people can make it to ISDC, they
can likely make SFF
[18:37] rmmlg08: also, next coc we're going to decide
on a coc at the conference
[18:37] rmmlg08: and that's the plan
[18:38] Jedi8798: sounds good
[18:38] Jedi8798: any questions for Ryan?
[18:38] KellyMann10: no
[18:39] Jedi8798: Darrell, want to talk about SFF
conference ?
[18:39] joc 75: sure
[18:39] joc 75: I have 12 names
[18:39] joc 75: of people interested in going
[18:39] joc 75: all from UCF
[18:39] joc 75: is anyone on exec interested in going?
[18:39] joc 75: I'm going to send these names to Will
on Friday
[18:40] KellyMann10: what is the SFF conference?
[18:40] rmmlg08: is that the financial thing?
[18:40] joc 75: yeah
[18:40] joc 75: as in he's going to try and fundraise
money for everything but travel
[18:41] joc 75: Space Frontier Foundation Conference
[18:41] joc 75: Newspace 2008
[18:41] joc 75: you can google it
[18:41] joc 75: but he needs names sooner rather than
later
[18:41] joc 75: he was orginally looking for about 20
people
[18:41] joc 75: I'd like to get him a little over that
[18:41] joc 75: with the understanding that the people
won't go if he can't raise the money
[18:42] Jedi8798: put me down as a maybe
[18:42] joc 75: alright
[18:42] Jedi8798: we'll see if I can fund myself...
[18:42] KellyMann10: ohh, i remember this now
[18:42] joc 75: use the higher numbers as an incentive
[18:42] rmmlg08: i'm down to a probably no (given that
I took the job in co)
[18:42] Jedi8798: grats on that Ryan
[18:42] joc 75: guess we'll have to see about Jake and
Brian
[18:42] joc 75: they both went to it last year
[18:42] joc 75: and I went the year before that
[18:43] KellyMann10: I interested, but not quite sure
yet
[18:43] KellyMann10: if i will be able to go
[18:43] joc 75: well...get me decisions sooner than
later
[18:43] joc 75: and I'll forward names to Will
[18:43] KellyMann10: ok
[18:43] rmmlg08: given the similar location, we can
certainly check around exp the people whoare going to
isdc
[18:44] joc 75: yeah
[18:44] joc 75: that's all from me
[18:44] Jedi8798: ok, given Ryan G couldnt make it,
does anyone have anything else?
[18:46] rmmlg08: no
[18:46] KellyMann10: no
[18:46] Jedi8798: ok in that case, meeting adjurned.
Please look over the Expansion Kit over the next week
and email me any feedback.
[18:46] KellyMann10: ok, will do
[18:46] rmmlg08: k
2007-2008 SEDS-USA Meetings
Exec Board Minutes: