2008 December 01 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS Executive Board Meeting, December 1, 2008 |
|
Time: 8:30 PM EST 6:30 PM MST |
(6:36:54 PM) Joshua Nelson: Calling the meeting to order
(6:37:06 PM) Joshua Nelson: first up on the Agenda, Keri Bean would like to discuss the SEDS Video Promo
(6:37:09 PM) Joshua Nelson: Keri?
(6:37:33 PM) Keri Bean: um, well, I don't know what I can say about it! lol
(6:37:44 PM) Keri Bean: I got an e-mail from Doug randomly with the script
(6:37:52 PM) Matt Cannella: the same email we all received?
(6:37:55 PM) Keri Bean: yes
(6:38:10 PM) Joshua Nelson: So this isnt something you were working on persay, but something Doug just sent to you?
(6:38:12 PM) Joshua Sosa entered the room.
(6:38:14 PM) Keri Bean: I hadn't asked him about it, he did it all on his own, and hey, who can say no to free help? :-)
(6:38:16 PM) Keri Bean: yeah
(6:38:27 PM) Rick Hanton: I guess to put something in the mix, I really liked that e-mail and I sent him one back.
(6:38:31 PM) Keri Bean: I think it's a great idea, for sure
(6:38:51 PM) Matt Cannella: definitely
(6:38:58 PM) Keri Bean: He lives in Houston, so I could definitely drive down to help him when it comes time for filming
(6:39:06 PM) Keri Hancock: I like it, it's great for chapter expansion, as well as something to go up on the website to show people who we are
(6:39:13 PM) rmmlg08: he came to talk about it with me right after the endowment presentation
(6:39:23 PM) rmmlg08: and there is potentially more that he can do for us than this even
(6:39:32 PM) Joshua Nelson: Ok
(6:39:35 PM) rmmlg08: like logo work/etc since he has a group he's working with
(6:39:35 PM) Rick Hanton: He was intending it for talking about the endowment, but I have a modified script for a longer video to promote expansion.
(6:39:37 PM) Joshua Nelson: Streamlining this if I may
(6:39:43 PM) Keri Bean: I've seen some of his video work, and it's great
(6:39:59 PM) Joshua Nelson: So it seems like everyone things such a promotional video is a good idea
(6:40:12 PM) Ryan McLinko: definitely
(6:40:16 PM) Keri Hancock: yep
(6:40:18 PM) Rick Hanton: Yeah!
(6:40:21 PM) Joshua Nelson: the next step would be to assign a particular person to serve as the contact to work with Doug and give him whatever resources he needs from us
(6:40:30 PM) Joshua Nelson: and to ensure we have input (example some of those statements need to be reworked)
(6:40:43 PM) Joshua Nelson: It could possibly go into a series of departments
(6:41:02 PM) Matt Cannella: right. I would like to volunteer for part of it, as i feel it is a publications-esque project.
(6:41:05 PM) Joshua Nelson: Does anyone in particular have an interest in this video and want to coordinate our efforts with Doug?
(6:41:13 PM) Rick Hanton: He told me he was just BSing the statements for now to get the general idea.
(6:41:31 PM) Rick Hanton: I want to see if I can convince him to do a longer version for chapter expansion.
(6:41:34 PM) Matt Cannella: however, being as I'm nowhere near texas and keri is, and keri had initial contact here, i think it would be good to have someone close?
(6:41:50 PM) Keri Bean: I'd be willing to work on it, I've got a bit of video editing experience myself
(6:42:00 PM) rmmlg08: I would liek to be in on what's going on, but if someone(s) else can coordinate and really handle the brunt of it, that woul dbe great
(6:42:16 PM) Matt Cannella: mind if i work with you? i dont have much experience, but i can help with any statements and other things
(6:42:20 PM) Keri Bean: and I'll send out the drafts of the script so everyone can contribute and edit it
(6:42:21 PM) Rick Hanton: I'd be happy to help expand this as a expansion resource.
(6:42:38 PM) Matt Cannella: sounds good to me keri
(6:42:45 PM) Ryan McLinko: it should be good for presentations to sponsors as well
(6:42:48 PM) Joshua Nelson: All in favor of the Exec Board facilitating Doug's creation of these SEDS promo videos, and Keri Bean leading it up? (Aye/Nay/Abstain)
(6:42:55 PM) Grant Atkinson: aye
(6:42:56 PM) Matt Cannella: Aye
(6:43:00 PM) Rick Hanton: aye
(6:43:00 PM) rmmlg08: i
(6:43:05 PM) Ryan McLinko: Aye
(6:43:09 PM) Keri Bean: aye!
(6:43:16 PM) Keri Hancock: aye
(6:43:22 PM) Keri Hancock: sorry, my computer froze
(6:43:31 PM) Joshua Nelson: aye
(6:43:51 PM) Joshua Nelson: 8-0-2 Motion carries
(6:44:09 PM) Joshua Nelson: Keri, please keep us updated on that, as well as facilitating the involvement of board members who want to help
(6:44:14 PM) Keri Bean: sure thing
(6:44:19 PM) Keri Hancock: wouldn't that be 8-0-1?
(6:44:37 PM) Joshua Nelson: 10 people in the room
(6:44:45 PM) Joshua Nelson: according to my chat window
(6:44:49 PM) Keri Hancock: 1 doues not get a vote
(6:44:54 PM) Keri Hancock: *does
(6:45:00 PM) Joshua Nelson: ah point. UofA needs to work that out
(6:45:03 PM) Joshua Nelson: Regardless motion carries
(6:45:11 PM) Keri Hancock: sorry, just reminding
(6:45:39 PM) Joshua Nelson: (well if you showed up for SEDS meetings we could resolve it)
(6:45:40 PM) Joshua Nelson: Next
(6:45:46 PM) Joshua Nelson: Keri had an addendum to this item
(6:45:47 PM) Keri Hancock: I WORK!
(6:45:53 PM) Joshua Nelson: Keri?
(6:45:55 PM) Joshua Nelson: B
(6:46:10 PM) Keri Bean: okay, so another thing kind of building on this
(6:46:22 PM) Keri Bean: is making educational videos to put online for use by anyone
(6:46:40 PM) Keri Bean: this was discussed somewhat at the forum at SV
(6:46:50 PM) Keri Bean: and I've been getting in touch with some people who could help us
(6:47:13 PM) Keri Bean: we very may well be able to get Bill Nye, Neil deGrasse Tyson, and some other well known scientists on board
(6:47:27 PM) Keri Bean: I sent out e-mails for it Wednesday night, so I'm not expecting replies for a bit
(6:47:32 PM) Rick Hanton: What kind of education stuff are we talking about?
(6:47:56 PM) Keri Bean: general space subjects, and I'd like for each chapter to help and produce videos that highlight their strengths
(6:48:20 PM) Rick Hanton: Sounds sweet!
(6:48:22 PM) Keri Hancock: how many videos are we shooting for?
(6:48:31 PM) Keri Bean: for example, UofA has a lot of astronomy kids, they'd be best at doing those, etc.
(6:48:46 PM) Keri Bean: I was thinking of starting off with once a month, and if it's managable, keep bumping it up
(6:48:52 PM) Keri Bean: in the end I'd like once a week
(6:48:58 PM) Keri Bean: and each video ~5-10 minutes long
(6:48:59 PM) Rick Hanton: And in addition to the comment above, how long would these videos be?
(6:49:02 PM) Grant Atkinson: sounds like a good idea
(6:49:08 PM) Keri Bean: any longer than that and you lose kids attention
(6:49:12 PM) Rick Hanton: yup
(6:49:19 PM) Matt Cannella: agreed
(6:49:22 PM) Ryan McLinko: are you thinking along the lines of a "SEDS Podcast"
(6:49:26 PM) Keri Bean: essentially yes
(6:49:28 PM) Rick Hanton: The idea would be to put them on Youtube or something?
(6:49:34 PM) Matt Cannella: but separated into subjects?
(6:49:38 PM) Keri Hancock: with a link to the website
(6:49:41 PM) Keri Bean: yeah, either on Youtube or as a podcast, or preferrably both
(6:49:43 PM) Matt Cannella: like SEDS_USA_Rocketry, Astronomy, etc.
(6:49:56 PM) Keri Bean: well, I think each episode should focus on one subject
(6:49:58 PM) Joshua Nelson: Would there be a way to link this with the Space Vidcast people etc?
(6:50:10 PM) Keri Bean: and if something progresses, we could do an update
(6:50:16 PM) Keri Bean: I could talk to them about it
(6:50:39 PM) Keri Bean: and preferrably have a SEDS logo and our website link in the corner
(6:50:50 PM) Matt Cannella: right
(6:51:02 PM) Joshua Sosa: how are you thinking of implementing this on the site? just downloads, or maybe through youtube?
(6:51:13 PM) Keri Bean: For now Youtube seems like the best option
(6:51:17 PM) Keri Bean: because it's free :-)
(6:51:25 PM) Ryan McLinko: videos can be embedded pretty easily these days
(6:51:30 PM) Keri Bean: indeed
(6:51:37 PM) Grant Atkinson: how do you think we should coordinate this between the chapters?
(6:51:41 PM) Grant Atkinson: maybe set up some kind of rotation?
(6:51:43 PM) Rick Hanton: I also like Vimeo for high quality.
(6:51:54 PM) Keri Bean: yeah, maybe get a list of what each chapter could cover
(6:51:58 PM) Keri Hancock: well, if they are uploaded to Utube they can be embedded through Utube as well
(6:52:06 PM) Grant Atkinson: i could work with the chapter reps to talk about this
(6:52:16 PM) Keri Bean: give them a month to come up with a list (not over Xmas break, maybe when everyone gets back)
(6:52:32 PM) Grant Atkinson: so when would you want a list by?
(6:52:33 PM) Rick Hanton: Sounds like a good plan.
(6:52:36 PM) Grant Atkinson: begining of february?
(6:52:43 PM) Keri Bean: that sounds good
(6:52:49 PM) Grant Atkinson: ok
(6:52:55 PM) Keri Bean: and have our first video up by March 1st at the latest
(6:53:06 PM) Keri Bean: I could do the first one so there's an example
(6:53:10 PM) Grant Atkinson: sounds good
(6:53:17 PM) Matt Cannella: definitely
(6:53:18 PM) Ryan McLinko: prolly earlier!
(6:53:21 PM) Joshua Nelson: ok
(6:53:24 PM) Rick Hanton: What will the first topic be?
(6:53:24 PM) Joshua Nelson: So to keep it moving
(6:53:36 PM) Joshua Nelson: Keri, sounds like alot of people are interested in this
(6:53:40 PM) Keri Bean: I can cover Phoenix
(6:53:41 PM) Keri Bean: indeed
(6:53:46 PM) Joshua Nelson: Do you want to schedule a meeting either after this meeting
(6:53:52 PM) Joshua Nelson: or on another day/time
(6:53:57 PM) Joshua Nelson: for people interested in contributing?
(6:54:01 PM) Keri Bean: sure
(6:54:36 PM) Joshua Nelson: Cool beans
(6:54:37 PM) Ryan McLinko: Chapters doing the Rockoon thing are also shooting vidoes
(6:54:37 PM) Joshua Nelson: moving on
(6:54:55 PM) Joshua Nelson: Since last meeting the general updates took insane amounts of time
(6:55:01 PM) Ryan McLinko: we can cover their work too
(6:55:07 PM) Joshua Nelson: I still want to have general updates from each position
(6:55:14 PM) Joshua Nelson: but I'd like to use a different medium
(6:55:26 PM) Joshua Nelson: and then just have questions and items that need our attention presented during the meeting
(6:55:48 PM) Joshua Nelson: I want to open the floor to discussion on what would be the best medium for these weekly updates (email, forum, wiki)
(6:55:56 PM) Joshua Nelson: what would you guys use the most, and read the most?
(6:56:05 PM) Grant Atkinson: i would say email
(6:56:08 PM) Joshua Sosa: email
(6:56:09 PM) Ryan McLinko: email
(6:56:15 PM) Grant Atkinson: everyone checks their's at least once a day i assume
(6:56:22 PM) Grant Atkinson: and it would be easy to distribute on the listserv
(6:56:38 PM) Keri Bean: e-mail for sure
(6:56:40 PM) Matt Cannella: definitely
(6:56:43 PM) Keri Hancock: What about a google document or a group blog?
(6:56:46 PM) Rick Hanton: I would prefer some kind of wiki or something to compile the updates.
(6:56:51 PM) rmmlg08: but if we email, it should be a digest
(6:56:58 PM) Rick Hanton: I get too many e-mails to receive another dozen per week.
(6:56:59 PM) rmmlg08: ie send to josh and you send out a digest
(6:57:02 PM) Grant Atkinson: google docs would be a good idea too
(6:57:14 PM) Rick Hanton: Oooh, google docs
(6:57:20 PM) Rick Hanton: I like that.
(6:58:15 PM) Joshua Nelson: Google Docs I've found people are abhorent about checking
(6:58:22 PM) Joshua Nelson: but what do you guys think about the digest idea?
(6:58:28 PM) Keri Bean: the digest sounds great
(6:58:31 PM) Joshua Nelson: one summary email or with everything?
(6:58:31 PM) Rick Hanton: I'm cool with that.
(6:58:37 PM) Grant Atkinson: sounds good
(6:58:38 PM) Ryan McLinko: perfect
(6:58:56 PM) Keri Hancock: how do we all contribute?
(6:59:14 PM) Joshua Nelson: Ok
(6:59:31 PM) Keri Hancock: just send the updates to you and have you compile them?
(6:59:35 PM) Rick Hanton: How much information are we looking for each week?
(6:59:39 PM) Joshua Nelson: So from now on please email me your updates say on or before Sunday of each week
(6:59:41 PM) Joshua Nelson: I will send them out Sunday night
(6:59:51 PM) Grant Atkinson: alrighty
(6:59:54 PM) Joshua Nelson: and people can ask questions Monday during the general meeting
(7:00:20 PM) Ryan McLinko: plz add this info to the group calendar
(7:00:39 PM) Matt Cannella: ok, so for this week should we send them tonight? or just add them into next weeks?
(7:01:07 PM) Joshua Nelson: Length and depth should probably be similar to last weeks updates
(7:01:12 PM) Joshua Nelson: For this week send them tonight/tommorow
(7:01:17 PM) Joshua Nelson: but for next week get them in by sunday
(7:01:24 PM) Grant Atkinson: sounds good
(7:01:34 PM) Joshua Nelson: next up: CoC! We have CoC this week. Grant?
(7:02:09 PM) Grant Atkinson: so far i've only put two items on the agenda for this week's CoC
(7:02:11 PM) Matt Cannella: when is CoC?
(7:02:20 PM) Grant Atkinson: wednesday at 9 Eastern
(7:02:44 PM) Grant Atkinson: first, i plan on announcing that chapter updates are due two weeks from the meeting
(7:03:18 PM) Grant Atkinson: and second, i wanted to bring up the idea we talked about last week regarding the appointment of an educational outreach director for each chapter
(7:03:38 PM) Grant Atkinson: after this meeting, i'm thinking about adding a discussion of the video/podcast idea as well
(7:03:43 PM) Grant Atkinson: that's all i have for now
(7:03:50 PM) Grant Atkinson: i'll prolly have more after the meeting : -)
(7:04:53 PM) Matt Cannella: Grant, would it be possible to say something about the SEDS blog (for chapter news, local events, etc.) idea mentioned last meeting? see which chapters would be interested?
(7:04:54 PM) Joshua Nelson: ok we need to appoint a rep from the Executive Board
(7:05:13 PM) Grant Atkinson: i can add that to the agenda as well
(7:05:37 PM) Matt Cannella: perfect... just gauge the response and see who seems interested
(7:05:38 PM) Joshua Nelson: Any volunteers from the Executive Board to serve as Executive Board rep during the CoC meeting (someone who has attended CoC before and knows what is involved)
(7:05:44 PM) Grant Atkinson: ok
(7:05:56 PM) Ryan McLinko: I'm still MIT chapter rep
(7:06:04 PM) Rick Hanton: I've got a test.
(7:06:05 PM) Keri Bean: well, I'm still the A&M rep
(7:06:08 PM) Ryan McLinko: yet to appoint a new guy
(7:06:19 PM) Grant Atkinson: i'm moderating
(7:07:36 PM) Rick Hanton: So no takers?
(7:07:48 PM) Grant Atkinson: anyone free who's not a rep?
(7:08:01 PM) rmmlg08: sry, I ordinarily would, but I need to moderate a delta CDR dry run that night
(7:08:08 PM) rmmlg08: so I'll be present, but not active
(7:08:13 PM) Joshua Nelson: I guess I will then
(7:08:14 PM) Keri Bean: Is there anything that says it can't be a chapter rpe and exec board rep?
(7:08:23 PM) Grant Atkinson: i'm not sure
(7:08:27 PM) Joshua Nelson: in principle they should be seperate
(7:08:31 PM) Joshua Nelson: I'll do it this week
(7:08:34 PM) Grant Atkinson: but it wouldn't be any different from usual
(7:08:34 PM) Keri Bean: k
(7:08:38 PM) Grant Atkinson: so it seems to violate the spirit
(7:08:39 PM) Rick Hanton: Do those people need to get new chapter reps for their chapters?
(7:08:40 PM) Grant Atkinson: alright
(7:08:52 PM) Ryan McLinko: yeah
(7:08:53 PM) Joshua Nelson: we'll discuss it seperately and read the constitution
(7:08:55 PM) Joshua Nelson: but yes
(7:08:58 PM) Joshua Nelson: it would be preffable
(7:09:08 PM) Joshua Nelson: to encourage as many people in a chapter to be active in Nationals as possible
(7:09:12 PM) Joshua Nelson: anyway
(7:09:17 PM) Joshua Nelson: Anything else Grant for CoC?
(7:09:18 PM) Grant Atkinson: good idea
(7:09:29 PM) Grant Atkinson: not unless anyone wants me to bring up any more new issues
(7:09:40 PM) Grant Atkinson: at the CoC meeting that is
(7:09:50 PM) Joshua Nelson: k
(7:09:54 PM) Joshua Nelson: moving on to the next item
(7:10:23 PM) Joshua Nelson: Ryan is always developing a calander of conferences and events we should encourage SEDS members to attend, and things we should have 'official' presences at
(7:10:46 PM) Joshua Nelson: I wanted to ask you all to think up all of the events you think SEDS members would be interested in in the next year
(7:10:53 PM) Joshua Nelson: conferences, rocket launches, etc..
(7:11:06 PM) Joshua Nelson: email me this list, and we'll discuss next week what we want to majorly push as an organization
(7:11:23 PM) Joshua Nelson: especially if you know that say, OshKosh this year had a huge space push at their event
(7:11:39 PM) rmmlg08: and if you know of any good conferences not on the list
(7:11:45 PM) Joshua Nelson: yuppers
(7:11:57 PM) Matt Cannella: where is this list located? or is it to be sent out to us sometime soonish?
(7:12:02 PM) rmmlg08: sry, 1s
(7:12:12 PM) Joshua Nelson: there is currently a google calendar
(7:12:16 PM) Joshua Nelson: linked off of seds.org
(7:12:24 PM) Joshua Nelson: with space related events
(7:12:27 PM) rmmlg08: gaim won't let me send the address, what the heck
(7:12:29 PM) Joshua Nelson: but as for this list I am asking you guys for
(7:12:40 PM) Joshua Nelson: once you all send your items in
(7:12:40 PM) rmmlg08: seds.org / functions / conferences.php
(7:12:44 PM) Joshua Nelson: I'll compile it and send it out to you
(7:12:48 PM) rmmlg08: there we go: kill the spaces though
(7:12:52 PM) Joshua Nelson: yeah
(7:12:58 PM) Joshua Nelson: look at Ryan's current calander
(7:13:06 PM) Joshua Nelson: to get an idea of what we already have
(7:13:16 PM) Matt Cannella: nice
(7:13:20 PM) Joshua Nelson: actually, Ryan mind if they send the items to you directly?
(7:13:23 PM) Joshua Nelson: cut out the middle man?
(7:13:25 PM) rmmlg08: go ahead
(7:13:34 PM) Joshua Nelson: ok. you guys can spam Ryan ;-)
(7:13:35 PM) rmmlg08: (and I'll be updating the dates to the 2009 dates shortly)
(7:13:38 PM) Joshua Nelson: email him the list of events
(7:13:44 PM) Joshua Nelson: Ok, last up
(7:13:59 PM) Joshua Nelson: Keri Hancock wanted to discuss adding an educators section to the website
(7:14:00 PM) Joshua Nelson: Keri?
(7:14:40 PM) Keri Hancock: I'd like to have a section where high school educators, as well as middle school and elementry can come to get resources, links, ideas, and find events in their areas
(7:15:16 PM) Keri Hancock: as I mentioned last meeting I've been working with a lot of teaching organizations, and some newsletters have been sent out to their members
(7:15:30 PM) Keri Hancock: I was a space where they can find what SEDS has to offer them
(7:15:41 PM) Keri Hancock: so we can reach out to our future members
(7:16:43 PM) Keri Hancock: I'm going to post my description of that from my IM to Josh earlier
(7:16:47 PM) Keri Hancock: educator section would be a small page with a short overview of why we want to help with their schools, since the rest of the site is aimed at college kids
Wemewaw27 (6:53:03 PM): I'd also like to link through there the common physics equations handouts I'm working on
Wemewaw27 (6:53:35 PM): and any other future resources
Wemewaw27 (6:53:53 PM): I'd also list events by state that we know of
Wemewaw27 (6:54:12 PM): so it is easier for schools to find out where they can take their students on feild trips
Wemewaw27 (6:55:45 PM): also, let colleges (by state) list projects they are working on that they are willing to share with high school students
Wemewaw27 (6:56:04 PM): I'd also like to post any competitions and maybe scholarships
(7:17:48 PM) Joshua Nelson: Any questions for Keri on this?
(7:18:00 PM) Rick Hanton: No, sounds like a great idea!
(7:18:03 PM) Joshua Nelson: Obviously it will involve alot of conversation about logistics and the pheasibility of setup, etc.. with Josh S
(7:18:09 PM) Keri Bean: I had a very similar idea, so I definitely want to help you with that
(7:18:13 PM) Matt Cannella: sounds good.... if you need any help with newsletter or anything, let me know
(7:18:15 PM) Matt Cannella: i would love to help
(7:18:22 PM) Joshua Sosa: do you have a kind of page set-up for this?
(7:18:38 PM) Keri Hancock: I've done html and css before, and I'm working on the text
(7:18:39 PM) Joshua Nelson: I'd just say lets make sure we're not repeating anything
(7:18:52 PM) Keri Hancock: I can format the text if you'd like, but I'd rather not if you don't mind
(7:19:02 PM) Rick Hanton: Can we make sure we link it into other good education-space websites?
(7:19:06 PM) Ryan McLinko: go for a real cool web interface
(7:19:09 PM) Rick Hanton: Like the NASA education sites?
(7:19:20 PM) Keri Hancock: that's what I was thinking rick
(7:19:24 PM) Joshua Nelson: To keep the meeting short, can you two work on the setup/web side of the conversation outside of the meeting?
(7:19:38 PM) Keri Hancock: I meant having cool education links as part of the resources
(7:19:49 PM) Keri Hancock: sure josh
(7:20:10 PM) Joshua Nelson: Any more questions/comments for Keri on the educators website?
(7:20:31 PM) Joshua Nelson: Ok
(7:20:42 PM) Joshua Nelson: then the actual last item
(7:20:57 PM) Joshua Nelson: Keri H also wanted to propose making a SEDS calendar
(7:20:58 PM) Joshua Nelson: Keri?
(7:21:25 PM) Keri Hancock: this is the time of year where many companies and organizations produce and give away wall calenders
(7:21:49 PM) Keri Hancock: we could post space pictures, classroom aides, cool facts, and/or etc.
(7:22:10 PM) Keri Hancock: and have our logo shadow printed in the back of the calender day boxes
(7:22:33 PM) Keri Hancock: we could also have things like Yuri's night and other space events listed
(7:22:50 PM) Keri Hancock: like most calenders list Christmas and Thanksgiving at the bottom of the day box
(7:23:24 PM) Keri Bean: we should also list cool things like conjunctions, etc.
(7:23:27 PM) Keri Hancock: though I normally can get things for free in the printing industry, for this, it actually might end up costing a few dollars per calender
(7:23:38 PM) Joshua Nelson: which brings up the major issue
(7:23:42 PM) Rick Hanton: Where were you thinking of distributing?
(7:23:42 PM) Joshua Nelson: given we dont have alot of income
(7:23:51 PM) Keri Hancock: price estimate is $1-$4 per calender
(7:24:00 PM) Joshua Nelson: and things like this sell very badly (given example of the NSS space calendar)
(7:24:01 PM) Keri Hancock: I am willing to do personal fundraising for this
(7:24:12 PM) Keri Hancock: I feel that it would be worth it
(7:24:27 PM) Keri Bean: could we do a preorder, that way we know how many to order and have the money beforehand?
(7:24:31 PM) Keri Hancock: I'm willing to work on my own in the name of SEDS to see this through on the funding
(7:24:50 PM) Keri Hancock: sure, though printing is rather informal process for me
(7:25:05 PM) Rick Hanton: Just as a thought, would it make more sense to try and fund the "foundation" and then use operational funds to do this next year?
(7:25:10 PM) Keri Hancock: it basically consists of me making several calls and asking people for the favors they owe me
(7:25:43 PM) Joshua Nelson: While I think people like the general idea, my feeling is that we need more info
(7:25:51 PM) Joshua Nelson: on exactly what it will cost/entail
(7:26:10 PM) Joshua Nelson: Could you research more into the actual costs, etc.. of the project and get back to us either next week or the one after?
(7:26:14 PM) Keri Hancock: how many would we like to distribute?
(7:26:19 PM) Keri Hancock: that makes a huge difference
(7:26:35 PM) Rick Hanton: We would have to distribute ASAP to get things set by year's end.
(7:26:38 PM) Matt Cannella: are we selling, or using for personal reference, or both?
(7:27:03 PM) Keri Hancock: handing out, I'd prefer not to sell them for profit
(7:27:09 PM) Matt Cannella: right
(7:27:27 PM) Keri Hancock: I think a few dollars donation or price is max, especially since I'm getting them hugely discounted
(7:27:34 PM) Matt Cannella: keep it easy for initial guesstimates... maybe 50?
(7:27:48 PM) Matt Cannella: thats a couple for each active chapter?
(7:28:06 PM) Keri Hancock: that would cost roughly $150, and I'd rather not give them to chapters
(7:28:06 PM) Rick Hanton: Or like 100?
(7:28:14 PM) Matt Cannella: ah, ok.
(7:28:19 PM) Keri Hancock: I want to use this for others as advertising
(7:28:25 PM) Keri Hancock: 100 would be close to the same price
(7:28:34 PM) Keri Hancock: it is easier to print more than it is to print less
(7:28:51 PM) Rick Hanton: Would it not make sense to advertise in states where we have chapters currently for ease of distribution?
(7:29:15 PM) Joshua Nelson: we have to also make sure we can do this at a quality that we want our organization associated with
(7:29:19 PM) Keri Hancock: is would, but how many state chapters are going to keep at least one calender we try to have them hand out
(7:29:36 PM) Matt Cannella: is would... lol
(7:29:42 PM) Keri Hancock: it will be, it will be fully glossed, folded, stapled, etc.
(7:30:04 PM) Keri Hancock: shut up lol, typos are acceptable when u have a puppy on ur lap
(7:30:13 PM) Joshua Nelson: Ok
(7:30:17 PM) Rick Hanton: I would say that the price is low enough that if a chapter wants a copy they can pay for one.
(7:30:39 PM) Matt Cannella: just kidding
(7:30:43 PM) Joshua Nelson: Ok
(7:30:44 PM) Keri Hancock: I was thinking of doing 200, which would be anywhere from $200-$300
(7:31:04 PM) Keri Hancock: that is enough for each chapter to buy a few, and still make a difference for this year
(7:31:33 PM) Rick Hanton: ok
(7:31:41 PM) Rick Hanton: Do you have plans for fundraising?
(7:31:51 PM) Keri Hancock: I wanted to ask about that
(7:31:59 PM) Keri Hancock: should it be done on a local level?
(7:32:01 PM) Joshua Nelson: So calling a vote on this... All in favor of SEDS producing a calendar as described by Keri, which would not depend on National finances, to be distributed to chapters etc? (aye/nay/abstain)
(7:32:05 PM) Joshua Nelson: (lets vote on this first)
(7:32:17 PM) Keri Hancock: aye
(7:32:23 PM) Ryan McLinko: aye
(7:32:24 PM) Keri Bean: aye
(7:32:26 PM) Joshua Sosa: aye
(7:32:31 PM) Grant Atkinson: aye
(7:32:32 PM) Rick Hanton: aye
(7:32:33 PM) Matt Cannella: aye
(7:32:34 PM) rmmlg08: i
(7:33:35 PM) Joshua Nelson: 8-0-2
(7:33:39 PM) Joshua Nelson: motion carries
(7:33:41 PM) Joshua Nelson: now financing
(7:34:08 PM) Keri Hancock: would it be better to do it on a national, local, or simply private level?
(7:34:29 PM) Joshua Nelson: as long as it doesnt conflict with the conference, or endowment
(7:34:39 PM) Joshua Nelson: could be any
(7:34:59 PM) Keri Hancock: ok, which do you think is better? (addressed to all)
(7:35:21 PM) Joshua Nelson: but stay away from product ads
(7:35:34 PM) Keri Hancock: ?
(7:36:06 PM) Rick Hanton: I would say that maybe the question should be submitted to CoC to see if anyone has ideas about where money might be available.
(7:36:34 PM) Matt Cannella: good idea
(7:36:55 PM) Joshua Nelson: eh
(7:37:02 PM) Keri Hancock: ok, as an idea, what if each chapter fundraised or donated $10-$20 total
(7:37:02 PM) Joshua Nelson: maybe an email sent out to the chapters
(7:37:09 PM) Joshua Nelson: might be awkward as a general CoC item
(7:37:13 PM) Grant Atkinson: yeah
(7:37:17 PM) Keri Hancock: which would guarantee them a certain number of calenders
(7:37:23 PM) Grant Atkinson: i'm not sure what the chapter reps would have to say
(7:37:33 PM) Joshua Nelson: We cannot obligate chapters to donate such money
(7:37:34 PM) Keri Hancock: and is a very managable amount
(7:37:35 PM) Grant Atkinson: i could email the chapters if you like, though
(7:37:39 PM) Joshua Nelson: if there is some sort of buy in program, sure
(7:38:05 PM) Rick Hanton: Where a chapter could order ## of calendars, get them and distribute them in-state.
(7:38:38 PM) Joshua Nelson: Would you like to discuss this item at CoC tommorow?
(7:38:53 PM) Joshua Nelson: See if chapters show interest?
(7:38:53 PM) rmmlg08: given that chapters voted overwhelmingly against increasing dues
(7:38:55 PM) Joshua Nelson: well, not tommorow, Wednesday
(7:38:56 PM) rmmlg08: I doubt it will fly, but you can try
(7:38:59 PM) Keri Hancock: ok, but I need a total number fairly quickly (or at least a general estimate) in order to get a money amount per calender
(7:39:11 PM) Joshua Nelson: chapters cant give you a definite number
(7:39:21 PM) Grant Atkinson: i can bring up the calendar issue definately
(7:39:22 PM) Joshua Nelson: they'll need to go back and ask their chapters
(7:39:28 PM) Joshua Nelson: which will take a week to two weeks
(7:39:29 PM) Joshua Nelson: or more
(7:39:31 PM) Grant Atkinson: yeah
(7:39:34 PM) Joshua Nelson: given some chapters meet weekly
(7:39:36 PM) Joshua Nelson: or monthly
(7:39:38 PM) Rick Hanton: Maybe ask for an e-mail response back.
(7:39:45 PM) Keri Hancock: ok, so wat might be another idea?
(7:40:27 PM) Joshua Nelson: ask chapters to email you if they are interested
(7:40:43 PM) Joshua Nelson: cant obligate them to respond, this is something they're either interested in or not
(7:40:46 PM) Rick Hanton: Another idea might be to approach a large company or foundation.
(7:40:49 PM) Joshua Nelson: but the problem is it is horrible timing
(7:40:51 PM) Keri Hancock: great, ask if they are interested in general
(7:40:52 PM) Rick Hanton: The funds aren't too large.
(7:40:59 PM) Joshua Nelson: since alot of chapters might not be meeting again until next semester
(7:41:07 PM) Joshua Nelson: One idea
(7:41:09 PM) Joshua Nelson: ask companies
(7:41:12 PM) Joshua Nelson: like Rayheon
(7:41:19 PM) Joshua Nelson: to donate such and such amount of money
(7:41:24 PM) Joshua Nelson: and a space image from their company
(7:41:28 PM) Joshua Nelson: with their logo on it
(7:41:30 PM) Keri Hancock: ok
(7:41:31 PM) Joshua Nelson: they get the advertising
(7:41:37 PM) Joshua Nelson: and we get high resolution images for free
(7:41:40 PM) Joshua Nelson: of cool space stuff
(7:41:47 PM) Joshua Nelson: you can put limits and restrictions on it
(7:41:52 PM) Joshua Nelson: like it has to be towards a certain theme
(7:41:58 PM) Joshua Nelson: but if it is only a few dollars
(7:42:04 PM) Joshua Nelson: and they get exposure to hundreds of students
(7:42:06 PM) Joshua Nelson: they'll do it
(7:42:12 PM) Keri Hancock: but can we also ask the chapters if they are interested to email me, so I can get a feel for the chapter interest
(7:42:18 PM) Keri Hancock: ok, any theme ideas then?
(7:42:29 PM) Rick Hanton: Or maybe send a promotional pamphlet with each calendar from the company.
(7:42:32 PM) Joshua Nelson: sure. Grant want to add it to the meeting agenda? Keri can you attend CoC to present it yourself?
(7:42:38 PM) Keri Hancock: because I'm making these contacts higher priority
(7:42:44 PM) Grant Atkinson: alright
(7:42:46 PM) Keri Hancock: when is CoC?
(7:42:49 PM) Joshua Nelson: Rick- that would get more complicated than I think we want this to be
(7:42:55 PM) Rick Hanton: gotcha
(7:42:57 PM) Grant Atkinson: just the calendar itself?
(7:43:03 PM) Rick Hanton: yeah
(7:43:04 PM) Grant Atkinson: or any of the financing issues?
(7:43:14 PM) Keri Hancock: when is CoC?
(7:43:27 PM) Grant Atkinson: wednesday at 9:00 PM eastern
(7:43:42 PM) Rick Hanton: You could at least ask what chapters might be able to contribute to the effort.
(7:43:51 PM) Grant Atkinson: ok
(7:43:51 PM) Keri Hancock: ok, I might be 15 minutes late, my class ends at 9pm on wednesday
(7:44:01 PM) Keri Hancock: as a heads up
(7:44:04 PM) Grant Atkinson: ok
(7:44:11 PM) Joshua Nelson: ok
(7:44:17 PM) Joshua Nelson: closing this item for now
(7:44:25 PM) Joshua Nelson: Ryan wanted to give a brief update on Endowment Fund
(7:44:30 PM) Joshua Nelson: Ryan?
(7:44:47 PM) rmmlg08: ok
(7:45:03 PM) rmmlg08: so we finally got the go-ahead from elon on the press release
(7:45:11 PM) rmmlg08: so we're going to get that out in the next day or two
(7:45:24 PM) rmmlg08: and hopefully this can be used to kick start some more interest in the Fund
(7:45:41 PM) rmmlg08: so, what I wanted from you guys is some thoughts on where we can distribute this to
(7:45:51 PM) rmmlg08: (and if you have contacts there, even better)
(7:45:53 PM) Joshua Nelson: spaceref
(7:45:59 PM) Rick Hanton: The press release?
(7:46:02 PM) rmmlg08: yes
(7:46:20 PM) Matt Cannella: I am also a blogger for the news website explorerfish.com, I'm pretty sure I could post it there, or at least have a short story and link to it
(7:46:21 PM) Ryan McLinko: Local print media
(7:46:28 PM) Joshua Nelson: ask NSS and sff press officers to distribute
(7:46:47 PM) Rick Hanton: You might target cities where big space-related companies are based.
(7:46:57 PM) rmmlg08: basant, specifics on local print media?
(7:47:31 PM) Joshua Nelson: I really dont think local print media would cover an endowment fund being formed
(7:47:38 PM) Joshua Nelson: but worth trying I suppose
(7:47:47 PM) Ryan McLinko: local newspapers
(7:48:07 PM) Ryan McLinko: you might try sending a press release
(7:48:20 PM) Keri Hancock: ask each chapter to maybe get their school paper to cover it?
(7:48:34 PM) Ryan McLinko: that's do-able
(7:48:52 PM) Rick Hanton: space.com
(7:49:04 PM) Rick Hanton: msnbc space news
(7:49:14 PM) Rick Hanton: www.spacedaily.com
(7:49:22 PM) Joshua Nelson: yeah send it to space.com
(7:49:26 PM) Joshua Nelson: Leonard will cover it for us
(7:49:46 PM) Joshua Nelson: but you also have to think about the type of news it is
(7:49:51 PM) Joshua Nelson: is there any investors bullitins
(7:49:53 PM) Joshua Nelson: etc
(7:49:57 PM) Joshua Nelson: we might want to send it to?
(7:50:00 PM) Ryan McLinko: what about prof aersoapce groups
(7:50:00 PM) rmmlg08: investors bullitins?
(7:50:03 PM) Joshua Nelson: to be frank, these things are set up all the tieme
(7:50:08 PM) Rick Hanton: AIAA?
(7:50:14 PM) Joshua Nelson: but I never see these type of things in the paper
(7:50:20 PM) Ryan McLinko: the email bulletins of, say AIA and AIAA
(7:50:25 PM) rmmlg08: yeah, I was just thining aiaa, but not sure where it would publish in there
(7:50:37 PM) Rick Hanton: yeah
(7:51:12 PM) Joshua Nelson: might want to ask Cain Consulting
(7:51:15 PM) Joshua Nelson: where the best place would be
(7:51:19 PM) Keri Hancock: student space projects
(7:51:24 PM) Joshua Nelson: what journals, etc.. might carry it
(7:51:42 PM) Rick Hanton: Another suggestion is to make sure we release it when there is not a lot of other space news going on.
(7:51:49 PM) Keri Hancock: maybe give it that spin that the future of space is looking to expand it's efforts, and already taking strides
(7:52:08 PM) Ryan McLinko: in this way, we'll be promoting ourselves to future sponsors too
(7:52:16 PM) Keri Hancock: say tha twe're doing stuff for them
(7:52:28 PM) Keri Hancock: by trying to do more now
(7:52:40 PM) rmmlg08: ok, thanks guys
(7:52:52 PM) rmmlg08: if you have any other ideas, feel free to pass them along
(7:53:01 PM) rmmlg08: but we can at least roll with this for starters
(7:53:17 PM) Joshua Nelson: ok with that, meeting adjourned.
(7:53:29 PM) Keri Bean: whoo!
(7:53:30 PM) Joshua Nelson: thanks for coming, please get those updates in!
(7:53:33 PM) Rick Hanton: Sorry I didn't think of this earlier, but on a related note, would you guys be in support of making a new mailing list for SEDS for anyone interested in digging up or redditing up (etc) space news?
(7:54:13 PM) Grant Atkinson: ttyl
(7:54:17 PM) Grant Atkinson left the room.
(7:54:25 PM) Ryan McLinko: gd night guys!!!
(7:54:35 PM) Ryan McLinko left the room.
(7:54:39 PM) Matt Cannella: night!
(7:54:43 PM) Matt Cannella left the room.
(7:54:45 PM) Rick Hanton: Anone want to chat shortly about the video stuff?
(7:54:50 PM) Keri Bean: I think all of us already check enough space RSS feeds we don't need another one
(7:54:59 PM) Joshua Nelson: lol
(7:55:00 PM) Keri Bean: haha I think everyone's leaving, but I'll stick around
(7:55:08 PM) Rick Hanton: I'm not talking RSS.
(7:55:34 PM) Rick Hanton: A mailing list for people to say, hey I saw this story or created this story "So digg it!"
(7:55:46 PM) Joshua Nelson: k, Im going afk
(7:55:51 PM) Joshua Nelson: operating the telescope
(7:55:52 PM) Rick Hanton: To help put space more in the public eye.
(7:56:43 PM) Keri Bean: what do you mean more in the public eye?
(7:57:41 PM) Rick Hanton: OK, lots of people go to digg.com, reddit.com, delicious, etc every day.
(7:58:04 PM) Rick Hanton: If we can help nudge up space stories a little, we can make them more visable.
(7:58:17 PM) Keri Bean: ah, gotcha
(7:58:21 PM) Rick Hanton: To the general non-space-interested population.
(7:58:52 PM) Rick Hanton: It's just an idea.
(7:59:07 PM) Rick Hanton: I am in a MN firefly e-mail list like that.
(8:00:02 PM) Rick Hanton: About the video stuff?
(8:00:52 PM) Keri Bean: well I hope to get some scientists on our side
(8:01:01 PM) Keri Bean: and not just have students do the videos
(8:01:18 PM) Keri Bean: and we could do specials that highlight new things at conferences we have a presence at
(8:01:37 PM) Rick Hanton: I agree. You end up with the problem of who will shoot the videos so you don't just have clips of differing qualities.
(8:01:53 PM) Joshua Nelson: which tends to look pretty bad
(8:02:21 PM) Joshua Nelson: dont want it to look like a home video persay
(8:02:23 PM) Rick Hanton: The work of shooting things can be spread as long as we have some quality control.
(8:02:34 PM) Keri Bean: I don't know, I'm still tossing around ideas, but the more we show what SEDS students are doing, the better
(8:02:36 PM) Keri Bean: yeah
(8:02:43 PM) Rick Hanton: Agreed.
(8:02:53 PM) Keri Bean: and maybe feature SEDS alum doing neat things?
(8:03:04 PM) Rick Hanton: Yeah
(8:03:33 PM) Rick Hanton: What are the current ideas for scientists to try featuring?
(8:03:51 PM) Joshua Sosa: can they be local uni scientists?
(8:04:08 PM) Rick Hanton: I mean Bill Nye is cool, but he is not really recognizable below our generation.
(8:04:34 PM) Keri Bean: well one thing I liked about Bill Nye is he can translate complex ideas into simple words and convey that
(8:04:39 PM) Keri Bean: and he's a HUGE space nerd
(8:04:44 PM) Keri Bean: and the same goes for Tyson
(8:04:58 PM) Rick Hanton: Oh, yeah don't get me wrong.
(8:05:15 PM) Keri Bean: and having local university scientists is also great
(8:05:17 PM) Rick Hanton: We just need to get intereresting people that kids will listen to.
(8:05:28 PM) Keri Bean: UofA has a good selection to choose from :-)
(8:05:50 PM) Keri Bean: Yeah, Bill can convey it for the younger kids and still keep it cool for us older kids :P
(8:05:51 PM) Keri Hancock: not to interject if you are on a role, but does anyone know a person who is fluent with space events and would be willing to help me work out a sort of calender depending on where they are located
(8:06:47 PM) Rick Hanton: hmm
(8:07:26 PM) Keri Bean: can't right now :\
(8:08:55 PM) Joshua Nelson: might want to wait till Ryans calender is done
(8:09:10 PM) Joshua Nelson: and then just take that calender and translate it into location
(8:09:15 PM) Keri Hancock: ok, will do
(8:09:29 PM) Joshua Nelson: that way we dont have two people working seperately on the same thing
(8:09:36 PM) Rick Hanton: Do we have any way to contact bill nye?
(8:09:47 PM) Joshua Nelson: Keri B has some contacts she wants to try
(8:09:50 PM) Keri Bean: I have a friend who's high up in the Planetary Society
(8:10:00 PM) Joshua Nelson: I have contacts I COULD use
(8:10:02 PM) Joshua Nelson: but would rather not
(8:10:04 PM) Joshua Nelson: ;-)
(8:10:21 PM) Keri Bean: I sent her an e-mail asking her to forward my video idea onto anyone she think could help, specifically Tyson and Nye
(8:10:22 PM) Joshua Nelson: make sure to think it out fully before you approach him Keri
(8:10:33 PM) Joshua Nelson: we dont want to pull another Peter Smith where SEDS ends up looking really bad
(8:10:37 PM) Rick Hanton: I can see what I can help provide. My ex-boss knows a lot of neat people in the business of educating kids about engineering.
(8:10:50 PM) Keri Hancock left the room.
(8:11:20 PM) Keri Bean: don't worry ^^ I'll run it by you guys first too
(8:11:35 PM) Joshua Nelson: k
(8:11:55 PM) Rick Hanton: sweet
(8:13:08 PM) Rick Hanton: Josh, is there any good way to approach some of the companies that always come to SpaceVision to get some short clips from important people for the video stuff I have talked to Doug about?
(8:14:59 PM) Joshua Nelson: Yeah, come up with ideas of what you want statements about
(8:15:10 PM) Joshua Nelson: then we can look over the contacts and give ya a list of who would be best
(8:17:46 PM) Rick Hanton: sounds good
(8:18:05 PM) Rick Hanton: I'll probably work on a bunch of this stuff over Winter break.
(8:18:14 PM) Keri Bean: same here
(8:18:35 PM) Rick Hanton: ok, I'm off
(8:18:42 PM) Joshua Nelson: k laters
(8:18:54 PM) Rick Hanton left the room.
(8:26:56 PM) Joshua Nelson left the room.
(8:29:14 PM) Joshua Sosa left the room.
(8:59:55 PM) Keri Bean left the room.
| 2008-2009 SEDS-USA Meetings |
| Exec Board Minutes: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 |
| Exec Board Transcripts: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 |
| Council of Chapters Transcripts: 12/3 | 12/15 | 1/28 | 2/25 | 3/25 | 4/29 | 5/30 | 6/24 | 7/29 | 8/25 | 9/30 | 10/28 | 11/15 |
