2008 December 22 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, December 22, 2008 |
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Time: 7:30pm MST
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Transcript
[20:34] Jedi8798: Well lets go with what we've got
[20:34] Jedi8798: Agenda so far:
[20:35] Jedi8798: 1) SEDS chapter leaders listserv, 2) CoC Summary, 3) MDRS on SEDS.org, 4) Publications, 5) IYA, 6)ISDC, 7) Other future conferences
[20:35] Jedi8798: If there are any additional items you'd like to add, please AIM me at any time
[20:35] Jedi8798: first up
[20:36] Jedi8798: It was brought up in discussion after the Council of Chapters that some reps would like to form a SEDS Chapter Leadership listserv for open discussion between SEDS leaders
[20:36] Jedi8798: We were thinking of overhauling the current SEDS-Discuss listserv and utlizing this for the above purpose
[20:37] Jedi8798: Opinions? Ideas?
[20:37] rmmlg08: what is a "SEDS leader"
[20:37] Jedi8798: Primarily they were wanting this for the chapter leadership
[20:37] rick12500: That sounds like a good idea overall.
[20:37] Jedi8798: president, vp, etc..
[20:37] rmmlg08: so, like seds-chapters?
[20:37] VonBraunGuy: who's on the SEDS-Discuss listserv right now?
[20:37] Jedi8798: though I would, once we approve and set it up, leave it to the CoC to decide who gets invited
[20:38] Jedi8798: Ryan, same general membership, except in a talk version
[20:38] rmmlg08: right now, discuss has a bunch of random people
[20:38] Jedi8798: so everyone can post and discuss
[20:38] Jedi8798: without the high traffic
[20:38] rmmlg08: so a discuss version of chapters?
[20:38] rick12500: Would we keep the random people?
[20:38] rmmlg08: might be best to purge and reboot
[20:38] Jedi8798: I'd send out an email to them explaining what we would like to do and take any objections
[20:38] Jedi8798: right now there are very few actual SEDS members or people involved on it
[20:38] Jedi8798: and listserv traffic is 1 a month or less
[20:39] Jedi8798: basically just reposts from the SEDS Earth and SEDS Chapters list
[20:39] VonBraunGuy: so essentially you're talking about overhauling SEDS-discuss to make it more relevant?
[20:39] Jedi8798: yup
[20:39] VonBraunGuy: and keeping the chapters in the loop
[20:39] VonBraunGuy: makes sense
[20:39] rick12500: sounds good to me
[20:39] Jedi8798: since anyone on there that wants to get seds announcements can sign up for SEDS Announce
[20:39] Jedi8798: and discuss issues on the forums
[20:39] Jedi8798: Ok
[20:39] Jedi8798: if you have any objectsions, suggestions, etc..
[20:39] Jedi8798: let me know
[20:39] Jedi8798: objections*
[20:40] Jedi8798: next up: CoC
[20:40] Jedi8798: Grant?
[20:40] VonBraunGuy: we talked about four issues at last week's CoC
[20:40] VonBraunGuy: first the CoC voted to remove PSU from national SEDS
[20:41] VonBraunGuy: i emailed the PSU point of contact and she informed me that PSU SEDS has been inactive for some time
[20:41] VonBraunGuy: so there was no opposition to removing them from national SEDS
[20:41] VonBraunGuy: secondly we discussed how to get member lists in the future
[20:41] VonBraunGuy: pointing out that the SEDS website would be a good resource for this
[20:42] VonBraunGuy: thrid: we discussed posting SEDS pictures to the website
[20:42] VonBraunGuy: e.g. from SpaceVision, other conferences, etc.
[20:42] VonBraunGuy: so that people looking for SEDS pictures don't have to hunt through facebook
[20:43] VonBraunGuy: finally Caltech's representative brought up that the current meeting time will cause problems for them next academic year
[20:43] VonBraunGuy: we discussed this at the meeting before tabling it for the time being, since it's not a pressing matter for a few months
[20:43] VonBraunGuy: that sums up the CoC meeting last week
[20:43] Jedi8798: Any questions for Grant?
[20:44] Jedi8798: I'd personally like the Executive Board to lead the effort uploading photos to the SEDS gallery
[20:44] rick12500: I want to note that I don't think there was a decision on getting member lists to SEDS-USA either.
[20:44] VonBraunGuy: no specific decision but we discussed it, yes
[20:44] rick12500: We just strongly suggested that they do it via the website.
[20:44] VonBraunGuy: right
[20:45] Jedi8798: Oh one note on the member lists and websites
[20:45] Jedi8798: Josh Sosa, you awake?
[20:45] rick12500: Apparently not
[20:45] evilmonkeynorm: yeah
[20:46] Jedi8798: Ok, well a note, it was brought up that right now all of the resumes and user accounts are appearing on google
[20:46] Jedi8798: and are searchable/viewable by anyone
[20:46] Jedi8798: we need to fix that bug, the resumes should only be viewable to people with certain account privledges
[20:46] evilmonkeynorm: do you have an example?
[20:47] Jedi8798: and people should be able to choose to 'hide' their member details from anyone except employers/chapter leaders/admins
[20:47] rmmlg08: (searching for example now)
[20:47] Jedi8798: off the top of my head, no I have not tried it myself, but I can ask the rep for the info
[20:47] rmmlg08: basant sagar is the one who brought it up
[20:48] Jedi8798: another rep also mentioned it to me.. cant remember the name, will need to dig through transcripts
[20:48] evilmonkeynorm: it may be that it was cached before the update was made, im looking at the code for it right now and it
only allows admin, sponsors set by ranks, and the user themself to view it
[20:49] Jedi8798: k
[20:49] Jedi8798: how long till it will be out of the cache?
[20:49] evilmonkeynorm: no idea, ill look for some answers
[20:50] Jedi8798: thanks
[20:50] evilmonkeynorm: as for member details, members can set what's viewable when editing their information, there are a lot of public/private switches available
[20:51] Jedi8798: ok. We can include a mention of this in the Exec Board summary
[20:51] Jedi8798: or an email to chapters
[20:51] rick12500: cool
[20:51] Jedi8798: Ok
[20:51] rick12500: Doubt people are going to read the summary.
[20:51] Jedi8798: I mean during the next CoC
[20:52] VonBraunGuy: alrighty
[20:52] Jedi8798: after talking about all exec board decisions, bring it up as an update on an item the CoC expressed concern about
[20:52] VonBraunGuy: i'll make sure it gets mentioned at the next CoC
[20:52] VonBraunGuy: ok
[20:52] Jedi8798: That brings up the next part of the CoC item: Next rep
[20:52] Jedi8798: Any volunteers to be the next executive board rep at CoC?
[20:53] rmmlg08: i can
[20:53] VonBraunGuy: alright
[20:53] VonBraunGuy: the next CoC is on January 28, same time as last, btw
[20:54] Jedi8798: thanks Ryan
[20:54] Jedi8798: Ok next up, MDRS on seds.org
[20:54] Jedi8798: I'm part of the next crew to serve on the Mars Society's Mars Desert Research Station
[20:54] VonBraunGuy: nice
[20:54] Jedi8798: part of our mission is outreach, letting people know what we're doing, documenting the trip, etc..
[20:55] Jedi8798: as part of this, we'd like to request temporary use of some space on SEDS.org
[20:55] rmmlg08: sounds reasonable
[20:56] Jedi8798: for us to post our blogs, etc.. during the mission
[20:56] rmmlg08: we have plenty of it
[20:56] VonBraunGuy: sounds like a great use of the blogs
[20:56] Jedi8798: Also, if there's enough space, we'd also like to throw up our video walk throughs of the HAB
[20:56] Jedi8798: and tours of the MDRS
[20:56] rick12500: just for web space use, I approve
[20:57] rick12500: Wouldn't it make more sense to use vimeo or youtube?
[20:57] Jedi8798: youtube limits file sizes and video lengths
[20:57] rick12500: (for better user experience)
[20:57] VonBraunGuy: i think it still makes sense to post videos on the SEDS website
[20:57] rmmlg08: also looks more professional
[20:57] rick12500: vimeo doesn't
[20:57] VonBraunGuy: interested people will be drawn there already
[20:57] rmmlg08: rather than posting to a youtube link
[20:57] VonBraunGuy: seems to fulfill what our mission is well
[20:58] rick12500: Well, I would suggest that you test using the website vs other options.
[20:58] Jedi8798: ok
[20:59] Jedi8798: So all in favor of the MDRS Crew 73 being allowed to use a SEDS.org blog for the duration of their mission, and possibly using some web space for videos, if the youtube/vimeo dont work out (I wont vote given conflict of interest)
[20:59] Jedi8798: Aye/Nay/Abstain
[20:59] VonBraunGuy: aye
[20:59] rmmlg08: i
[20:59] evilmonkeynorm: aye
[21:00] Jedi8798: (Rick, you abstaining?)
[21:00] rick12500: aye
[21:01] Jedi8798: vote passes, 4-0-0..... Though since a large portion of the board is missing, we'll also send it out to the listserv for additional comments/objections
[21:02] Jedi8798: Since Publications isnt here, and Keri Bean is not here, we'll skip their items
[21:02] Jedi8798: ryan, ISDC?
[21:02] rmmlg08: ok
[21:02] rmmlg08: so, for the large number of you guys here (fortunately have some new people tho)
[21:03] rmmlg08: traditionally, at ISDC, we have a booth, some private meetings with speakers of our choice, volunteering for waiving of registration fee, and 'networking events'
[21:03] rmmlg08: and I just wanted to solicit ideas of other things people might like to do at ISDC
[21:04] rmmlg08: (or at NewSpace for that matter)
[21:04] rick12500: Where are they this year?
[21:04] Jedi8798: Could we offer to give a 'What is SEDS' talk?
[21:04] rmmlg08: orlando
[21:04] Jedi8798: or session?
[21:04] rmmlg08: that's not a bad idea
[21:04] Jedi8798: for all of the next gens there?
[21:04] VonBraunGuy: i like that idea
[21:04] Jedi8798: or 'How a student can get involved in space'?
[21:05] Jedi8798: We can have a panel of SEDS USA Exec Board and chapter leaders
[21:05] rmmlg08: actually, the latter title sounds a good deal better
[21:05] Jedi8798: give a presentation on how students can get involved in space
[21:05] Jedi8798: through things like SEDS, MDRS, NSS, etc..
[21:05] rmmlg08: josh, can you put together a pagagraph abstract
[21:05] Jedi8798: sure
[21:05] VonBraunGuy: sounds like a good idea
[21:05] Jedi8798: Any other ISDC ideas?
[21:06] Jedi8798: we should certainly have a SEDS dinner if possible
[21:06] rmmlg08: [interjection]
[21:06] Jedi8798: of all SEDS people there
[21:06] rmmlg08: basant jut brought up a good point
[21:06] rmmlg08: (he's coming on now)
[21:06] rmmlg08: your email said 2100 meeting time, so that might explain why people are missing
[21:06] Jedi8798: ouch
[21:06] rmmlg08: [end interjection]
[21:06] Jedi8798: sorry bout that!
[21:06] Jedi8798: no one called me on it so I didnt notice
[21:07] rmmlg08: yeah, I didn't notice
[21:07] VonBraunGuy: oops
[21:07] VonBraunGuy: since housing and travel are going to be the biggest issues for most people
[21:07] rmmlg08: anyway, for SEDS dinner, do you mean something like the newspace's ISU dinner?
[21:07] VonBraunGuy: could we have some single information source on how to organize housing
[21:07] VonBraunGuy: sorry, didn't mean to interrupt
[21:07] *** bsntmath has joined the chat.
[21:07] rmmlg08: well, for housing, people generally go as chapters
[21:08] rmmlg08: and shove a bunch of people into rooms
[21:08] Jedi8798: possibly, or something less formal. Just find a resturant and reserve enough seats for everyone who wants to go
[21:08] VonBraunGuy: lol
[21:08] rmmlg08: and then larger chapters can absorb people from smaller chapters
[21:08] rmmlg08: and that drives costs down pretty well
[21:08] Jedi8798: not to mention ISDC is in Orlando
[21:08] rmmlg08: (I serve as the PoC btwn chapters until people find chapters to be absorbed into)
[21:08] Jedi8798: near alot of UCF people
[21:08] VonBraunGuy: i was just wondering at least if the UCF people might know of good, cheap housing available, it would be good to get the word out
[21:08] rmmlg08: that's true
[21:09] rmmlg08: I'll touch base
[21:09] Jedi8798: yeah def try to include the UCF peeps as much as possible
[21:09] Jedi8798: they've not done much with this so far, so it is time for us to take the lead
[21:09] rick12500: Ryan, I assume "Ames" for NewSpace is NASA Ames Research Center? (In contrast to places like Ames, IA where our group is based)
[21:09] Jedi8798: yes
[21:09] rmmlg08: ok, yeah, I'll look into maybe getting a restauraunt reserved
[21:09] rmmlg08: so we can do that sometime before the conference rather than day of...
[21:09] Jedi8798: :-)
[21:10] Jedi8798: As it gets closer we can discuss display, etc..
[21:10] Jedi8798: Though it would be great if we could improve dramatically on what we had last year
[21:10] Jedi8798: Anything else on ISDC Ryan?
[21:11] rmmlg08: no
[21:11] Jedi8798: future conferences?
[21:11] rmmlg08: so, have you guys checked at the list
[21:11] Jedi8798: yeah
[21:11] rmmlg08: any comments, other ideas?
[21:12] rmmlg08: just wanted to run this by the board for more ideas before hitting the listserves
[21:12] Jedi8798: I think we should organize a big SEDS USA presence at the first Falcon 9 launch down at the cape
[21:12] rick12500: Yeah, good idea!
[21:12] Jedi8798: kinda historic, like the first SS1 launch
[21:12] *** bsntmath has left the chat.
[21:12] rick12500: Did everyone see their new pics?
[21:12] Jedi8798: and when it gets closer, plan to attend the first SS2 launch
[21:12] rmmlg08: ok, that's a good idea
[21:12] Jedi8798: we had a HUGE presence at the first SS1 launch
[21:12] Jedi8798: it was an amazing event
[21:12] VonBraunGuy: nice
[21:12] Jedi8798: and really got alot of people gung ho about SEDS
[21:13] rmmlg08: when is the ss2 launch
[21:13] VonBraunGuy: i wish i'd known about SEDS back in the days of SS1
[21:13] Jedi8798: SS2 is still undecided
[21:13] Jedi8798: they havent formally 'finished' the vehicle
[21:13] rmmlg08: ok, wasn't sure if I missed something
[21:13] Jedi8798: we'll probably find out a few months out
[21:13] rick12500: But we have a ton of people in the area of the Falcon 9 launch!
[21:13] Jedi8798: yeah
[21:13] Jedi8798: and alot willing to travel (like me!)
[21:14] rick12500: The only problem with that is are we going to know when they are to launch?
[21:14] VonBraunGuy: it'll prolly be scrubbed several times before launching though
[21:14] VonBraunGuy: which will make seeing the launch tough
[21:14] rick12500: SpaceX just kinda does stuff ASAP, not by schedule.
[21:14] Jedi8798: we have alot of contacts in Space X
[21:14] Jedi8798: we can find out when the launch is
[21:14] Jedi8798: ;-)
[21:14] rmmlg08: well, rocket launches and schedules don't generally jive too well
[21:14] rmmlg08: well, thing is...they don't know
[21:14] Jedi8798: yeah
[21:15] Jedi8798: we'll probably find out a 'general' date a month or so out
[21:15] Jedi8798: it will be a last minute thing
[21:15] VonBraunGuy: at least it'll be easier than going out to Kwajalein
[21:15] Jedi8798: I'm just throwing these out early
[21:15] rick12500: Well, at least we have a lot of SEDS people near the cape.
[21:16] rmmlg08: aight, so in that case, I'll send this out probably tonight...
[21:16] Jedi8798: yeah
[21:16] Jedi8798: include info on where/when they are
[21:16] Jedi8798: not just the conference names
[21:16] rick12500: who is it going out to?
[21:17] rmmlg08: chapters, announce
[21:17] Jedi8798: Chapters probably? as well as announce?
[21:17] rmmlg08: jinx
[21:17] rick12500: cool
[21:17] Jedi8798: Ok
[21:17] Jedi8798: one last item
[21:17] Jedi8798: So a situation has arisen with Keri Hancock
[21:17] Jedi8798: Her parents might be forcing her to leave college
[21:18] rick12500: really?
[21:18] Jedi8798: Yeah... Complicated...
[21:18] rick12500: bummer
[21:18] Jedi8798: But without going too much into her personal details
[21:19] Jedi8798: This brings up the unprecendented situation of a SEDS Exec Board member suddenly not becoming a student, yet wanting to remain active helping out
[21:19] rick12500: hmm
[21:19] rmmlg08: (well, hopefully this doesn't happen to two other exec members in june...)
[21:19] Jedi8798: She, and I, would like to open discussion on what you guys think should be done
[21:19] Jedi8798: (too true Ryan)
[21:19] rick12500: Would she be a student once again in the near future?
[21:20] Jedi8798: unknown
[21:20] Jedi8798: again it is complicated
[21:20] rick12500: Or are we trying to determine if we can have a non-student exec board member?
[21:20] Jedi8798: likely she would at minimum, not be a student for spring semester
[21:20] Jedi8798: most likely returning to the UofA in Fall
[21:21] VonBraunGuy: could we hold an emergency election for her position
[21:21] VonBraunGuy: and keep her on as a non-student advisor?
[21:21] rick12500: She has great enthusiasm and input, I don't want to kill that.
[21:21] VonBraunGuy: or just keep her as a non-voting advisor for that matter
[21:21] rick12500: And you all know how much trouble we have in finding new exec board members.
[21:22] Jedi8798: yeah
[21:22] rmmlg08: well, if she's most likely returning, can we legitimately keep her on
[21:22] VonBraunGuy: yeah, it seems best to keep her on
[21:22] VonBraunGuy: as long as we can do it constitutionally
[21:22] rmmlg08: I mean, there is no prohibition in the constitution
[21:22] rmmlg08: I'm for it
[21:22] rick12500: Can we let her keep doing her thing and bring it up as a CoC issue?
[21:22] Jedi8798: Given the temporary nature of the interruption in her education
[21:22] Jedi8798: (1 semester)
[21:22] rick12500: But, if it was more ...
[21:22] Jedi8798: hmmm
[21:23] Jedi8798: how about this, propose if a students education is suddenly interrupted, they can finish out the next semester. If they have not returned to full time student status by the end of the semester, they must resign from the executive board.
[21:23] rmmlg08: that sounds good
[21:24] rmmlg08: or instad of end of semester
[21:24] rmmlg08: beginning of next semester
[21:24] VonBraunGuy: yeah, good idea
[21:24] Jedi8798: beginning of next academic semester?
[21:24] rmmlg08: yes
[21:24] rick12500: ok
[21:24] Jedi8798: this also makes accomodation for students
[21:24] Jedi8798: who may or may not get into grad school
[21:25] Jedi8798: (Ryan and myself)
[21:25] rick12500: good
[21:25] Jedi8798: Ok...
[21:26] VonBraunGuy: will this need to be brought to a vote at CoC?
[21:26] Jedi8798: Hmmm
[21:26] rmmlg08: can't hurt
[21:26] Jedi8798: technically no, as the exec board sets its own bylaws
[21:26] Jedi8798: but I would like to
[21:26] Jedi8798: have their support/approval
[21:26] rmmlg08: it's not like they'll oppose it
[21:26] rick12500: Do they need to vote, or should the issue just be told to them?
[21:26] Jedi8798: so add it as an item to the next CoC
[21:26] Jedi8798: vote
[21:26] VonBraunGuy: ok
[21:27] VonBraunGuy: will do
[21:27] VonBraunGuy: so they'll be voting on approving this action?
[21:27] VonBraunGuy: since the exec board actually sets the law for itself?
[21:27] Jedi8798: Voting on approving
[21:28] VonBraunGuy: alright
[21:28] Jedi8798: Anyone have any more items?
[21:29] rick12500: nope
[21:29] VonBraunGuy: none here
[21:29] rmmlg08: no
[21:29] evilmonkeynorm: no
[21:29] Jedi8798: k
[21:29] Jedi8798: Well meeting adjourned. I would like to encourage you all to post SEDS photos to gallery.seds.org!
| 2008-2009 SEDS-USA Meetings |
| Exec Board Minutes: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 |
| Exec Board Transcripts: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 |
| Council of Chapters Transcripts: 12/3 | 12/15 | 1/28 | 2/25 | 3/25 | 4/29 | 5/30 | 6/24 | 7/29 | 8/25 | 9/30 | 10/28 | 11/15 |
