2008 February 05 SEDS-USA Exec Transcript

From SEDSWiki

SEDS-USA Executive Board Meeting, February 5, 2008
Time: 9:00pm EST
Location: AOL Instant Messenger
Attendance: Joshua Nelson, Ryan McLinko, Darrell Cain, Brian Young, HaoQi Li, Kelly Mann
[18:37] *** DarrellDCain has been invited to the group
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[18:40] DarrellDCain: now what is that supposed to
mean?
[18:40] DarrellDCain: yoestoyseds?
[18:45] Jedi8798: I am seds?
[18:45] Jedi8798: in spanish?
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[18:46] Jedi8798: how was JPL Brian?
[18:47] Nyeerrmm: it was all right, good climate
[18:48] Nyeerrmm: kind of a boring group
[18:48] Jedi8798: lol
[18:48] Jedi8798: that sucks
[18:48] Jedi8798: need Darrell's driving to spice it
up I guess?
[18:48] Nyeerrmm: oh, we had my advisor's driving that
was plenty spicy
[18:48] DarrellDCain: lol
[18:49] Nyeerrmm: hes losing his vision apparently
[18:49] Jedi8798: ic...
[18:49] Jedi8798: lol
[18:50] DarrellDCain: been there done that
[18:50] DarrellDCain: the driving with someone losing
their vision
[18:50] DarrellDCain: how's conference planning going?
[18:51] Jedi8798: eh we'll ask him that during the
meeting ;-)
[18:51] Nyeerrmm: doing recruiting for speakers now,
got bob and jim muncy, working on griffin, probably
have peter, and someone from armadillo
[18:51] *** rmmlg08 has joined the chat.
[18:51] Jedi8798: dont make the poor man type it twice
[18:51] DarrellDCain: oh
[18:51] DarrellDCain: right
[18:51] DarrellDCain: sorry
[18:52] DarrellDCain: cool about having someone from
armadillo
[18:52] DarrellDCain: Griffin would be nice
[18:52] Nyeerrmm: and with a little luck hardware too
[18:52] Jedi8798: pfft
[18:52] DarrellDCain: can I ask more specific
questions?
[18:52] Nyeerrmm: sure
[18:52] DarrellDCain: that i wouldn't typically ask
during exec meetings?
[18:52] DarrellDCain: alright
[18:52] Jedi8798: did you guys read the latest NASA
budget?
[18:52] DarrellDCain: how many people have you invited
so far?
[18:53] DarrellDCain: /speakers?
[18:53] Nyeerrmm: i've invited around 8... i've been
focusing on the big names and our regular supporters
[18:53] DarrellDCain: hmmm
[18:54] Jedi8798: dont forget to diversify a bit
[18:54] DarrellDCain: I forget how many we started by
inviting
[18:54] DarrellDCain: I think we assumed that a lot of
people would say no
[18:54] DarrellDCain: and then...well..they did
[18:54] Nyeerrmm: working on that too... i really want
to get rob manning whos in charge of the mars
exploration directorate at JPL
[18:54] DarrellDCain: Ryan would have more specific
details
[18:54] rmmlg08: in reality, not many said no
[18:54] DarrellDCain: true
[18:54] rmmlg08: but you can get those details from
the website
[18:54] DarrellDCain: I'm thinking the big names
[18:55] DarrellDCain: and we didn't invite many of
those
[18:55] DarrellDCain: specifically Burt Rutan
[18:55] DarrellDCain: we lost Binnie and Patty Grace
Smith after the Mohjave incident
[18:56] DarrellDCain: I can't speak with the highest
confidence
[18:56] DarrellDCain: Ryan can though!
[18:56] rmmlg08: well we lost her because she can't
keep her schedule straight
[18:56] DarrellDCain: lol
[18:56] Jedi8798: lol
[18:56] DarrellDCain: off the record
[18:56] *** hydrogenlithium has been invited to the
group chat.
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[18:56] hydrogenlithium: test
[18:57] Jedi8798: yup
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chat.
[19:01] Jedi8798: hmmmm
[19:01] Jedi8798: The ever decreasing attendance is
concerning me
[19:02] *** KellyMann10 has been invited to the group
chat.
[19:02] hydrogenlithium: :(
[19:02] *** KellyMann10 has joined the chat.
[19:02] KellyMann10: hi everyone
[19:02] Jedi8798: yo
[19:02] hydrogenlithium: hello
[19:03] Jedi8798: So, first off, if any of you have
any suggestions for increasing attendance, please let
me know.
[19:03] Jedi8798: We started off great
[19:03] DarrellDCain: threaten death
[19:04] DarrellDCain: or threaten loss of status
[19:04] hydrogenlithium: I think we should have
mid-week reminders
[19:04] DarrellDCain: this is written into the
constitution
[19:04] hydrogenlithium: or check timelines
[19:04] Jedi8798: It is seriously a possibility.
[19:04] hydrogenlithium: like the deadlines
[19:04] DarrellDCain: they only have a couple weeks to
attend
[19:04] DarrellDCain: then they're out
[19:04] DarrellDCain: by vote of CoC
[19:04] DarrellDCain: not that we have a CoC
[19:04] Jedi8798: LoL
[19:04] DarrellDCain: O:-)
[19:04] Jedi8798: Ok, more formally now
[19:04] Jedi8798: first up on the meeting agenda is
officer updates
[19:04] Jedi8798: I'll start
[19:04] DarrellDCain: I'll be in and out
[19:04] Jedi8798: Oh,
[19:04] DarrellDCain: let me be last
[19:04] Jedi8798: Darrell you want to go right now?
[19:05] Jedi8798: would that be easier?
[19:05] DarrellDCain: I should be done with most of my
stuff by then
[19:05] DarrellDCain: I'm in the middle of a number
[19:05] Jedi8798: k
[19:05] DarrellDCain: but in a second my character
gets knocked out for the rest of the show
[19:05] Jedi8798: lol
[19:05] Jedi8798: Allright
[19:05] Jedi8798: Report for Chair/Projects
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[19:07] Jedi8798: So far this semester we've had all
of our scheduled Exec Board meetings. Overall we've
gotten a large amount of work done as a board. In
expanding our alliances I've recently begun buildin
[19:07] Jedi8798: g a 'Affiliate packet' to distribute
to our affiliates. In the future when we sign MOUs we
hope to get something out of them. Right now they're
basically useless.
[19:08] Jedi8798: On the rocket project front,
directions for Letter of Intent were posted recently
on SEDS.org. Final version of rules to come out by end
of February
[19:08] Jedi8798: Rockets listserv will be up and
running by the end of the night for all the team
contacts
[19:09] Jedi8798: and I'm giving Josh a list of FAQ's
to put in the website as well.
[19:09] Jedi8798: Funding proposals have gone out to
Raytheon, Lockheed Martin, Boeing
[19:09] Jedi8798: and a few other companies
[19:09] Jedi8798: I'm trying to send it out to 2-3
companies a day.
[19:10] Jedi8798: No word from X PRIZE if there will
be a Cup.
[19:10] Jedi8798: Thats all for me right now.
Questions?
[19:10] rmmlg08: what do you mean by "if"
[19:10] rmmlg08: I wasn't aware that there was a
question if they would have one
[19:10] Jedi8798: If they cant fund it, there cant be
a Cup, and they lost their title name sponsor.
[19:11] rmmlg08: oh
[19:11] KellyMann10: sounds good to me
[19:12] Jedi8798: Feel free to give me any
criticism/feedback, either here or in private.
[19:12] Jedi8798: Any further questions?
[19:12] Jedi8798: Oh!
[19:12] Jedi8798: HaoQi's old high school is a SEDS
chapter, and they are hosting an Aerospace conference
the same week as March Storm
[19:12] Jedi8798: I'm going to help them get some SEDS
friends to talk
[19:13] hydrogenlithium: it's not just my old high
school, it's also a SEDS chapter
[19:13] hydrogenlithium: fyi
[19:13] Jedi8798: ;-)
[19:13] Jedi8798: I know, I specified that ;-)
[19:13] hydrogenlithium: (sorry I misread)
[19:13] Jedi8798: Its really great that these high
school students are hosting something like this, so
I'm giving them all the support I can.
[19:13] hydrogenlithium: thank you
[19:13] KellyMann10: yeah
[19:14] Jedi8798: If there are no further questions,
HaoQi, status report?
[19:14] KellyMann10: if you need me for anything,
please tell me
[19:14] hydrogenlithium: nothing
[19:14] hydrogenlithium: sorry
[19:14] hydrogenlithium: ><
[19:14] hydrogenlithium: oh Josh
[19:14] Jedi8798: How about how many new chapters
we've formed this semester, and how many are in the
que to join?
[19:14] Jedi8798: And future chapter expansion
efforts?
[19:14] hydrogenlithium: no, I've been lazy
[19:14] hydrogenlithium: I really should kick myself
and start working
[19:15] hydrogenlithium: I'm sorry
[19:15] hydrogenlithium: I will set a goal to contact
at least one school before next week's meeting
[19:16] Jedi8798: Ok, though I'd like to set a much
more ambitious goal for the future
[19:16] Jedi8798: maybe a school a day or something?
[19:16] hydrogenlithium: ?
[19:17] Jedi8798: One thing I pushed at the beggining
of the semester, is set aside a scheduled hour a day
for SEDS
[19:17] Jedi8798: that you actually write in to do
SEDS work :-)
[19:18] hydrogenlithium: I can't promise daily
[19:18] Jedi8798: k, next on my AIM list is Brian, any
update on your end? Conferences, lapel pins, other
items of your position?
[19:20] Jedi8798: Mars to Brian
[19:21] Nyeerrmm: sorry
[19:21] Jedi8798: np
[19:21] Jedi8798: Update?
[19:21] Nyeerrmm: lapel pins are ordered, no shipping
date yet, i expect to hear from them soon
[19:21] Nyeerrmm: this is a company jakes worked with
before, i dont expect any problems
[19:22] Nyeerrmm: conference, I've decided to go with
the November date because though it was tied by
chapter, most of the larger schools were on the
november side
[19:22] Nyeerrmm: and with that I'm off and running
recruiting speakers
[19:23] Nyeerrmm: I've got Bob Richards, Jim Muncy,
Peter Diamandis (most likely), someone from Armadillo
[19:23] Nyeerrmm: and only a no from Elon Musk,
working to get someone else from SpaceX
[19:23] Nyeerrmm: i've got a good contact at mcgregor,
so i may work through her
[19:23] Nyeerrmm: overall things are rolling but not
much definite
[19:24] Nyeerrmm: darrell, i'll get an email ready to
send to all the chapter reps regarding the date
[19:24] Nyeerrmm: and... something actually related to
my position
[19:24] DarrellDCain: lol
[19:25] Nyeerrmm: Kirk made us aware of a deal with
nasa funding for education
[19:26] Nyeerrmm: it seems like its specifically
intended to go directly to schools
[19:26] Nyeerrmm: so i figure a good way to help out
would be to alert chapters, give them contact info so
that they can contact teachers and schools they're
associated with
[19:26] Nyeerrmm: i also made some suggestions for
some more in depth things, but there's nothing coming
of it yet
[19:27] Nyeerrmm: again, i'll get something ready for
darrell to send out too
[19:27] Nyeerrmm: (not something i want to do on
SEDS-announce)
[19:27] Jedi8798: nice
[19:27] Nyeerrmm: and thats all i have
[19:27] Jedi8798: maybe include it in Darrell's
bullitin to chapters
[19:27] Nyeerrmm: yeah, they've just asked us to be
somewhat discrete in distribution
[19:27] Jedi8798: k
[19:28] DarrellDCain: who's they've?
[19:28] DarrellDCain: oh
[19:28] DarrellDCain: the NASA thing
[19:28] Nyeerrmm: the nasa folks, umm.. last names
griffin
[19:28] DarrellDCain: hmm..rings a bell
[19:28] Nyeerrmm: i think kirk was implying she may be
related to mike, but im not sure
[19:29] Jedi8798: for the conference, what level NASA
people have you been looking at
[19:30] Jedi8798: outside of the Mars rover guys?
[19:30] Jedi8798: Any good Houston contacts you can
draw on?
[19:31] Jedi8798: Moving on, Ryan, update?
[19:31] Nyeerrmm: im hoping to get coats on the
houston side
[19:31] Nyeerrmm: (done now)
[19:31] rmmlg08: so, i've been working on two things
[19:31] rmmlg08: the endowment fund
[19:32] rmmlg08: ie getting stuff together for the
telecon on sat
[19:32] rmmlg08: if you owe me anythign still, then be
sure to get it to me
[19:32] rmmlg08: but we should be able to get a better
idea of how we're doing after that
[19:33] rmmlg08: other thing is the conferences
[19:33] rmmlg08: which I've been advertising in
general and to chapters local to conferences
[19:33] rmmlg08: there are a number of them coming up
soon
[19:34] rmmlg08: so as always, encourage your chapters
and others to attend and let me know
[19:34] Jedi8798: Could you list the next few coming
up?
[19:35] Jedi8798: and see if any execs are planning on
attending?
[19:35] Jedi8798: One thing I would like to make a
responsibility of the Exec Board is each member should
outreach SEDS to at least one conference in their area
[19:35] Jedi8798: space related
[19:35] Jedi8798: I'm not sure how reasonable it is to
require it
[19:35] rmmlg08: yeah, so, there's the Goddard
Symposium
[19:35] rmmlg08: (AAS)
[19:35] rmmlg08: 3/4-3/6
[19:36] rmmlg08: problem beign that is in the middle
of the week
[19:36] Jedi8798: aye
[19:36] rmmlg08: nevertheless, maybe some chaptrs in
the area can get some people to attend some amt
[19:36] rmmlg08: but wouldn't expect many others too
[19:36] rmmlg08: then, pro space
[19:37] rmmlg08: 3/4-3/12
[19:37] rmmlg08: *3/9-3/12
[19:37] rmmlg08: which we always have a group of seds
students who attend
[19:37] Jedi8798: Do we have anyone planning a booth
or some such?
[19:38] rmmlg08: then in tx, lunar and plantetary
science conf 3/10-3/14
[19:38] Nyeerrmm: do you know where?
[19:38] rmmlg08: and space access 3/27-3/29 in phoenix
[19:38] rmmlg08: (league city)
[19:38] Jedi8798: Space Access I will be setting up a
table for SEDS National at
[19:38] rmmlg08: cool
[19:39] Jedi8798: LPSC would be great to get a
presence at. Brian, do any of your members go
regularly?
[19:39] Nyeerrmm: i've never heard of it, i'll look
into it
[19:39] rmmlg08: keep me posted
[19:40] Jedi8798: its the biggest planetary science
conference in the world
[19:40] Jedi8798: while not many undergrads
[19:40] Jedi8798: there are a ton of grad students
[19:40] rmmlg08: ryan kobrick is planning on going as
well
[19:40] Jedi8798: and even more administrators
[19:40] Jedi8798: might be a good opportunity to
suggest departments build new chapters
[19:40] rmmlg08: (one of the few responses to my lis)
[19:40] Nyeerrmm: all right... hopefully i'll be able
to work something out
[19:40] Jedi8798: cool
[19:41] Jedi8798: Next on list?
[19:41] Jedi8798: (of confernces)
[19:41] Jedi8798: oh, one not on your list
[19:41] Jedi8798: because it isnt public
[19:41] Jedi8798: The Next Generation Explorers
Conference
[19:41] Jedi8798: anyone get an invite this year?
[19:42] rmmlg08: from my end, that's trhough the end
of march
[19:42] rmmlg08: I can continue, but that's more than
2 months out
[19:42] rmmlg08: only other two things are national
space symposium and yuri's night before isdc
[19:43] Jedi8798: k
[19:43] Jedi8798: Anything else on your end Ryan?
[19:43] rmmlg08: nope
[19:43] Jedi8798: Next on the list.... Kelly
[19:44] Jedi8798: Any update Kelly?
[19:45] KellyMann10: k, so i havent been able to to
much this past week, just because we had our classes
changed and there was some other stuff going to took
up most of my time
[19:45] KellyMann10: but i still have some stuff :-)
[19:45] KellyMann10: i have been talking with the
group in scottland about their project
[19:46] KellyMann10: and i have signed my self up to
help them out with what ever questions they have
[19:46] KellyMann10: and if there is anything i need
to ask you guys, ill send out an e mail
[19:46] KellyMann10: and their outline i can share
with everyone as soon as i have everyones email there
[19:47] Jedi8798: cool beans
[19:47] Jedi8798: any new high school chapters in teh
works?
[19:47] KellyMann10: I also have a list of schools in
my area that i will work with HaoQi this week
[19:47] *** DarrellDCain has left the chat.
[19:48] KellyMann10: and i just need to get all of
their contact info together this week
[19:48] KellyMann10: then we can start calling them
up
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chat.
[19:48] *** DarrellDCain has joined the chat.
[19:48] Jedi8798: ok
[19:49] KellyMann10: and there is the one High school
that is in the works
[19:49] KellyMann10: i think thats all for me
[19:49] Jedi8798: And now..... Darrell?
[19:50] DarrellDCain: yep
[19:50] DarrellDCain: CoC meeting was last Wednesday
[19:50] DarrellDCain: you'll be hearing a report from
the executive board rep later in the meeting
[19:50] DarrellDCain: and then we'll choose a new exec
board rep for the next meeting
[19:51] DarrellDCain: next meeting will be Feb. 27th
at 9:00 pm EST
[19:51] DarrellDCain: approximately 11 reps attended
the first meeting
[19:51] DarrellDCain: transcript is online on the wiki
[19:51] DarrellDCain: and about five observers
[19:51] DarrellDCain: a couple items were discussed
[19:52] DarrellDCain: two votes were passed
[19:52] DarrellDCain: which I'll tell you in a minute
[19:52] DarrellDCain: the CoC will be ratifying the
constitution at the next meeting
[19:52] DarrellDCain: they have a month to make
comments or raise objections
[19:52] DarrellDCain: I'm sending out national updates
to chapter reps about once every two weeks
[19:52] DarrellDCain: continue to keep things going
and I'll continue to send things out
[19:53] DarrellDCain: I should run those by SEDS exec
the day before I send them out
[19:53] DarrellDCain: there are four chapters I
haven't queried for reps
[19:53] DarrellDCain: and three chapters I still don't
have a response on
[19:53] DarrellDCain: otherwise we have 15 reps
[19:54] DarrellDCain: couple other items
[19:54] DarrellDCain: it would be good to be able to
have reps update their chapter information
[19:54] DarrellDCain: and I need updates from the
finance chair when chapter dues come in
[19:54] DarrellDCain: that way we can list the chapter
as active
[19:54] DarrellDCain: both will have to be handled
offline
[19:55] DarrellDCain: one by webmaster, other by
finance
[19:55] DarrellDCain: there are two formal requests
from CoC this semester
[19:55] DarrellDCain: a request (actually called a
recommendation)
[19:55] DarrellDCain: is a strongly worded
recommendation from the CoC
[19:55] DarrellDCain: not mandatory to be followed
through on
[19:56] DarrellDCain: but if no action is taken might
be followed up by a direction
[19:56] DarrellDCain: which is mandatory
[19:56] DarrellDCain: let me pull up the exact wording
on the two items
[19:58] DarrellDCain: first recommendation is from
UIUC
[19:58] DarrellDCain: that didn't go through
[19:58] DarrellDCain: one sec
[19:59] DarrellDCain: Coralie Jackman UIUC (10:57:48
PM): I'd like to ask for a vote to create a formal
recommendation to the SEDS exec board to move the
elections to the sunday of the

[19:59] DarrellDCain: conference and possibly shift
the whole conference back a day if it works for the
host school
[19:59] DarrellDCain: discussion on this point is
allowed once I present it
[19:59] DarrellDCain: i.e. if anybody has anything to
say
[19:59] DarrellDCain: you can say it now
[20:00] Jedi8798: I'd say it is a good idea to move
the elections anyway
[20:00] Jedi8798: to Sunday
[20:00] Jedi8798: instead of Monday
[20:00] Nyeerrmm: that was my plan
[20:00] DarrellDCain: alrigth
[20:00] DarrellDCain: then they should be pleased
[20:01] DarrellDCain: the second item was brought up
by MIT
[20:01] DarrellDCain: the vote was suggested by Josh
Nelson
[20:01] DarrellDCain: I suggest a vote to the floor,
to open the competition to other student groups
outside of SEDS, the definition of which to be decided
on by the
[20:01] DarrellDCain: organizing team. With a letter
of intent deadline March 1st. Late submissions
accepted, but with a fee associated.

[20:01] DarrellDCain: it was then put forward by MIT
[20:02] DarrellDCain: and seconded by FIT
[20:02] DarrellDCain: any thoughts?
[20:02] *** hydrogenlithium has left the chat.
[20:02] DarrellDCain: /strong opinions?
[20:02] DarrellDCain: well..that's one
[20:02] Jedi8798: lol
[20:02] DarrellDCain: alright...I'll take that as a no
[20:02] DarrellDCain: Josh, you can handle that as
needed
[20:02] DarrellDCain: last item
[20:02] DarrellDCain: I have waived chapter updates
for this month
[20:02] Jedi8798: yup
[20:03] Nyeerrmm: sounds reasonable to me
[20:03] Nyeerrmm: good recruiting
[20:03] DarrellDCain: mainly because the chapter
updates for last month were comprehensive enough that
there's going to be a lot of repeat if we do it
monthly
[20:03] DarrellDCain: I have set a date for the next
one as March 15th
[20:03] DarrellDCain: oh...
[20:03] DarrellDCain: one more item
[20:03] DarrellDCain: all CoC meetings till Nov. have
been scheduled
[20:03] DarrellDCain: basically the last Wednesday of
every month
[20:04] DarrellDCain: except May, in which case we're
looking at doing a telecon if enough reps are
attending ISDC
[20:04] DarrellDCain: that would be on Saturday
[20:04] DarrellDCain: I'm done with the floor
[20:05] Jedi8798: Ok
[20:05] Jedi8798: any questions for Darrell?
[20:06] Jedi8798: If not
[20:06] Jedi8798: one more item on the floor, ISDC
[20:06] Jedi8798: I would like to propose having an in
person Exec Board meeting and mid year review
[20:06] Jedi8798: possibly the day before ISDC or
after
[20:06] Jedi8798: Feedback? Who is planning on
attending ISDC this year?
[20:06] rmmlg08: i will
[20:07] DarrellDCain: i will
[20:07] Nyeerrmm: i intend to be there
[20:07] Nyeerrmm: assuming my job doesnt send me
elsewhere
[20:07] Jedi8798: LoL
[20:07] Jedi8798: assuming
[20:07] Jedi8798: Allright
[20:07] Jedi8798: We can work out exact scheduling
later
[20:07] Jedi8798: but I would like to make this a
mandatory meeting (after we determine everyone can go)
[20:07] Jedi8798: would serve as a good opportunity to
discuss and work out issues in SEDS
[20:07] Jedi8798: so probably figure the day before or
after ISDC
[20:08] Jedi8798: reserving for a SEDS retreat or
whatnot
[20:08] Jedi8798: One final item: choosing a rep for
the next CoC meeting
[20:08] Jedi8798: Any volunteers?
[20:08] Nyeerrmm: i suppose i can
[20:09] Jedi8798: Ok
[20:10] Jedi8798: All in favor of Brian as CoC rep for
next meeting?
[20:10] Nyeerrmm: aye
[20:10] KellyMann10: aye
[20:10] Jedi8798: aye
[20:10] rmmlg08: i
[20:11] Jedi8798: motion carries, 4-0-1
[20:11] Jedi8798: Brian be sure to check with Darrell
about duties and whatnot
[20:11] Jedi8798: If there's nothing else, the floor
is closed
[20:11] Jedi8798: See you all next week. Expect a
phone call from me sometime in the next week to
discuss positions
[20:13] *** Nyeerrmm has left the chat.
2007-2008 SEDS-USA Meetings
Exec Board Minutes: