2008 February 12 SEDS-USA Exec Transcript

From SEDSWiki

SEDS-USA Executive Board Meeting, February 12, 2008
Time: 9:00pm EST
Location: AOL Instant Messenger
Attendance: Joshua Nelson, Darrell Cain, Ryan McLinko, Brian Young, Kelly Mann, James Welch, HaoQi Li, Ryan Goodnight
[18:48] *** DarrellDCain has been invited to the group
chat.
[18:49] *** DarrellDCain has joined the chat.
[18:49] *** evilmonkeynorm has been invited to the
group chat.
[18:49] *** KellyMann10 has been invited to the group
chat.
[18:49] *** Nyeerrmm has been invited to the group
chat.
[18:49] *** rmmlg08 has been invited to the group
chat.
[18:49] DarrellDCain: well what am I supposed to do
with the other chatroom
[18:49] *** rmmlg08 has joined the chat.
[18:49] *** KellyMann10 has joined the chat.
[18:49] *** Nyeerrmm has joined the chat.
[18:50] DarrellDCain: will other Josh be here?
[18:50] Jedi8798: invited him in
[18:51] Jedi8798: so hopefully
[18:51] Jedi8798: havent recieved any notices of
absence
[18:51] DarrellDCain: sweeet
[18:51] DarrellDCain: oh..in that case
[18:51] DarrellDCain: I will be absent from the
meeting from the minutes of 8:52 to 8:53 pm EST
[18:52] DarrellDCain: I'll be talking to someone else
in another window
[18:52] rmmlg08: thank you darrel for your ever
cryptic messages
[18:54] DarrellDCain: welcome
[18:54] DarrellDCain: back!
[18:54] Jedi8798: tardy by a minute
[18:54] DarrellDCain: hey
[18:54] DarrellDCain: I had good reasons
[18:55] DarrellDCain: conversation got interesting
[18:55] DarrellDCain: forgot to switch over
[18:56] Jedi8798: lol
[18:56] *** RolandBolser has been invited to the group
chat.
[18:56] *** RolandBolser has joined the chat.
[18:57] DarrellDCain: again I will be gone for a
minute
[18:57] DarrellDCain: back!
[18:58] Jedi8798: mm hmm
[18:58] DarrellDCain: made that one short to make up
for overextending the last one
[18:58] rmmlg08: darrell, are you high
[18:58] DarrellDCain: one sec, gotta switch back
[18:59] Jedi8798: hmm
[18:59] DarrellDCain: back
[18:59] Jedi8798: Someone let Darrell into the candy
shop
[18:59] DarrellDCain: lol
[18:59] DarrellDCain: now that you mention it
[18:59] DarrellDCain: I do have some M&M's here
[18:59] rmmlg08: just don't let him buy food from
shaw's
[19:00] Jedi8798: ???
[19:00] DarrellDCain: great...now Ryan's gone crazy
[19:00] Jedi8798: we could write it into the
constitution I guess...
[19:00] rmmlg08: now?
[19:00] rmmlg08: I was never sane
[19:00] DarrellDCain: alright
[19:00] DarrellDCain: serious mode
[19:00] Jedi8798: Director of Chapter affairs is
forbidden from buying from Shaws
[19:00] DarrellDCain: meeting time
[19:00] Jedi8798: *chuckles*
[19:00] DarrellDCain: wait
[19:00] DarrellDCain: that's the only place to buy in
this town
[19:00] DarrellDCain: I'd have to go *shudder* organic
[19:01] rmmlg08: well this could get interesting then
[19:01] Jedi8798: Allright
[19:01] Jedi8798: Since we have quorum, calling the
meeting to order.
[19:02] Jedi8798: first on my arbitrarily arranged
agenda: Lapel Pins and their dispersal
[19:02] *** AeroAggie84 has been invited to the group
chat.
[19:02] Nyeerrmm: as I emailed out, the pins came in
last week, and we need to figure out the best way to
distribute them
[19:02] Jedi8798: Did you have any feelings on the
matter?
[19:03] Nyeerrmm: shipping costs should be minimal, i
got all 300 in a box maybe 6"x6"x3"
[19:03] Nyeerrmm: my thought was to just have the
chapters buy however many they think they want at
cost+shipping, and let them figure out their
distribution to members
[19:03] Nyeerrmm: and then sell the rest at
conferences for $5 or so like we discussed
[19:04] Jedi8798: Opinions?
[19:05] *** hydrogenlithium has been invited to the
group chat.
[19:05] *** hydrogenlithium has joined the chat.
[19:05] Nyeerrmm: the question is how to best let the
chapters order, just by email and have them send in a
check, or try to use paypal more (since we want to
keep paper trails)
[19:06] rmmlg08: but paypal surcharges
[19:06] Jedi8798: how big is the surcharge?
[19:06] rmmlg08: not sure
[19:06] rmmlg08: but given that the pins won't be much
[19:06] Jedi8798: We could always charge them the base
cost + surcharge
[19:06] rmmlg08: won't likely be minimal
[19:06] rmmlg08: *negligible
[19:07] rmmlg08: (I'm not a fan of paypal if you
haven't noticed)
[19:08] Nyeerrmm: checks shouldn't be too difficult...
we can email the chapters, give them a couple of weeks
to decide how many they want, and ship them out and
have them mail checks to Ryan
[19:08] *** AeroAggie84 has joined the chat.
[19:08] rmmlg08: speak of the devil
[19:08] Jedi8798: Ah,
[19:08] AeroAggie84: ok thats better
[19:08] AeroAggie84: it was gimping out for a sec
[19:08] Jedi8798: Ryan G, do you mind if the lapel
pins are paid for in checks (which you would then need
to deposit)?
[19:09] AeroAggie84: hrmmm seems like thats one of my
duties...so no...just have them sent my way
[19:09] Jedi8798: Any further debate / opinions on the
matter?
[19:10] Jedi8798: In that case, debate closed. All in
favor of the lapel pins being paid for by check,
shipped out of Texas A&M, with the chapters paying
base price + shipping?
[19:11] AeroAggie84: aye
[19:11] rmmlg08: `i
[19:11] DarrellDCain: aye
[19:11] Jedi8798: (Aye/Nay/Abstain, as usual)
[19:11] RolandBolser: aye
[19:11] KellyMann10: aye
[19:12] Jedi8798: Aye
[19:12] Nyeerrmm: aye
[19:12] Jedi8798: Motion carries. 7-0-3
[19:13] Jedi8798: Next item: Other SEDS merchandise. A
number of chapters have produced SEDS merchandise,
including National. I was thinking we should somehow
offer a central page of information or way to purchase
[19:13] Jedi8798: Two possibilities have been
discussed
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[19:14] Jedi8798: either 1 a central ordering system
with the chapters shipping them out locally, or 2 just
setting up a webpage with the merchandise available,
[19:14] Jedi8798: and providing a local contact at
each chapter whom interested parties should negotiate
the purchases
[19:14] Jedi8798: Opinions?
[19:15] DarrellDCain: 2
[19:15] KellyMann10: I like the idea of a webpage
[19:15] Jedi8798: I agree, I think 2 is easiest
overall.
[19:15] AeroAggie84: 2 as well...the earlier might be
too hard
[19:15] DarrellDCain: or if we do 1 do it through
amazon or ebay
[19:16] Jedi8798: Hmm ebaying SEDS merchandise... lol
[19:16] DarrellDCain: like...a channel or something
[19:16] Jedi8798: yeah
[19:16] DarrellDCain: don't know if those exist
[19:16] DarrellDCain: something that doesn't place the
burden on us to assure delivery
[19:16] DarrellDCain: or payment
[19:16] Jedi8798: Well seems like 2 is the option most
people like
[19:17] Nyeerrmm: yeah, 1 would be nice but difficult
[19:17] Jedi8798: Unless there is any further
debate... Floor closed. All in favor of setting up a
small webpage with information on what chapters have
what merchandise and contact info? (Aye/Nay/Abstain)
[19:17] rmmlg08: i
[19:17] Nyeerrmm: aye
[19:17] hydrogenlithium: aye
[19:17] RolandBolser: aye
[19:17] Jedi8798: Aye
[19:17] KellyMann10: aye
[19:17] DarrellDCain: aye
[19:18] AeroAggie84: aye
[19:18] Jedi8798: Motion carries, 8-0-2
[19:18] Jedi8798: Next item: Rocket project update
[19:18] Jedi8798: The FAA basically shot down the idea
of hosting the competition in Las Cruces area due to
the 50/50 chance of landing in Mexico
[19:19] Jedi8798: So I asked Spaceport America, and
they are very interested in hosting us
[19:19] Jedi8798: I'm talking with them, the FAA, and
soon the military about using it as a launch point
[19:19] Jedi8798: one disadvantage: we have a 50/50
chance of landing in the missile range
[19:20] Jedi8798: As I sent out to you guys, semi
final rules are done, just waiting on opinions
regarding the various scoring options
[19:20] Jedi8798: Option 1: Straight Altitude
[19:20] Jedi8798: Option 2: Closest to a certain
Altitude
[19:20] Jedi8798: Option 3: Some sort of equation
balancing various factors
[19:20] Jedi8798: While final decision will rest with
the interested schools/competing teams, I'm interested
in the opinion of the Execs
[19:21] DarrellDCain: 1
[19:22] DarrellDCain: 3 is hard
[19:22] Nyeerrmm: i think 3 because it allows
different schools to use their strengths
[19:22] Nyeerrmm: but yes, its hard to do properly
[19:22] DarrellDCain: MIT broke the AIAA DBF contest
because of a scoring equation like 3
[19:23] Jedi8798: Yeah I think 3 might be useful to
consider in future years
[19:23] Jedi8798: but 1 or 2 would be best since this
is a new competition
[19:23] Jedi8798: and a lot simpler considering this
is the first time most of us have been involved in
hosting/planning such a competition
[19:24] Jedi8798: Any further opinions?
[19:24] AeroAggie84: did my message get there?
[19:24] DarrellDCain: no
[19:24] AeroAggie84: i have done contests like this
before and they are almost always scored in some way
like option 3 since you aren't designing around one
task...it gives people with creativity and
[19:24] AeroAggie84: original thinking a chance to
beat those teams that just go high
[19:24] AeroAggie84: but i agree that it is hard to
set up
[19:25] AeroAggie84: just an opinion though
[19:25] Jedi8798: Ok
[19:25] Jedi8798: moving on to next item
[19:26] Jedi8798: Ok, So Kirk was interested in USA
SEDS hosting a local trial for the SEDS IC Rover
Competition
[19:26] Jedi8798: I wanted to ask you, the board, if
you think there would be sufficient interest for us to
host one, and also if any of you would like to head
that up if we decide there is sufficient interest
[19:27] rmmlg08: I'm not sure if there would be
sufficient interest
[19:27] rmmlg08: but think it would be worth at least
pokint around to see
[19:28] DarrellDCain: I could include it as a part of
the chapter update
[19:28] Nyeerrmm: id guess that one project is all
we'll be able to handle, but i could be wrong
[19:28] Jedi8798: multiple people, heading multiple
projects, lead to multiple successes ;-)
[19:29] RolandBolser: plus
[19:29] Nyeerrmm: its not the leaders, its the the
teams
[19:29] RolandBolser: given that we're trying to get
donors
[19:29] rmmlg08: this is also different enough than
rocket
[19:29] rmmlg08: that we should be able to pull it off
to get different interest groups
[19:30] Jedi8798: yeah
[19:30] Nyeerrmm: i can see that
[19:30] Jedi8798: might be able to get robotics
universities like CM to get into SEDS
[19:30] Jedi8798: Could I get an Exec Board member to
volunteer to head up at least a preliminary poll of
interest?
[19:31] DarrellDCain: I can do a query through SEDS
chapter reps
[19:31] Jedi8798: k
[19:31] Jedi8798: Thanks Darrell
[19:31] DarrellDCain: whether or not that will trickle
down to all members is up in the air
[19:31] Jedi8798: *chuckles* touche
[19:31] DarrellDCain: depends on the chapter
[19:31] DarrellDCain: I know it will for UCF and UB
[19:31] DarrellDCain: and MIT
[19:31] DarrellDCain: not sure how the other chapters
handle it just yet
[19:32] Jedi8798: Allright, next item, related: Kirk
was wondering if SEDS Earth could funnel the money for
the rover competition through our paypal account
[19:32] Jedi8798: its not crucial they do so, since
they could also use the AAS account, but since we're
SEDS and they're SEDS, might be a nice gesture.
[19:33] Jedi8798: Ryan G., this would probably be
primarily for you, do you see a problem with this?
[19:33] AeroAggie84: let me read up and make sure
before i answer...give me 30 seconds
[19:33] Jedi8798: We can put it off to the next
meeting if you want
[19:34] Jedi8798: merely bringing it up
[19:34] AeroAggie84: i think that would be a
possibility...i have access to the account now
[19:34] Jedi8798: Ok, could you look into it and get
back to us next week on if you think we should do it
or not?
[19:34] Jedi8798: or email me if you decide sooner?
[19:34] AeroAggie84: yeah that sounds reasonable
[19:35] Jedi8798: K
[19:35] Jedi8798: next item: ISDC
[19:35] Jedi8798: Brian and Jake? Whats the status on
ISDC? I think you and George were talking about it
(from the messages you sent me)
[19:36] RolandBolser: Josh Powers and I had a phone
conversation the other weekend
[19:37] RolandBolser: we're going to retain the
personal meetings, we'll get floor space, and we'll be
allowed to sit in on the lunches and dinners, but we
have to pay for food
[19:37] RolandBolser: They want people to run things
as volunteers in four hour shifts
[19:38] RolandBolser: they would like preparation help
with the conference
[19:38] RolandBolser: they would like help with the
legislative blitz if possible
[19:38] RolandBolser: and IT people at the conference
would help them
[19:38] RolandBolser: I'm going to be on call with
them from now on in their meetings to see where we can
get benefits and help out
[19:39] RolandBolser: If anyone's interested in
helping plan, just let me know
[19:39] Jedi8798: Ok, could you write up something
maybe for Darrell's Chapters update?
[19:39] RolandBolser: sure
[19:39] Jedi8798: on opportunities for members, and a
call for volunteers
[19:39] Jedi8798: or something along those lines
[19:39] Jedi8798: hell, Darrel's Chapters update might
turn into another version of the Nova
[19:40] Jedi8798: Allright, any questions for Jake on
ISDC?
[19:40] Jedi8798: (great job Jake, sounds like it is
going well!)
[19:40] Nyeerrmm: also, in some emails i had with
George he's also enthusiastic about setting up the
same kind of private speaker sessions
[19:40] Nyeerrmm: and he'll let jake and me know when
they get a semi-final speaker list so we can figure
out who we want like last year
[19:40] Jedi8798: Cool beans.
[19:41] Jedi8798: Ok... next up
[19:41] Jedi8798: Ryan McLinko: Endowment Fund Update
[19:41] rmmlg08: so, we had a meeting on saturday
[19:41] rmmlg08: which unfortunately lacked many
advisors
[19:41] rmmlg08: but nonetheless was useful
[19:42] rmmlg08: basically, we reviewed the
documentation and other progress that we've developed
over the past 1.5 months
[19:42] rmmlg08: and have a better idea of direction
[19:42] rmmlg08: there are a few main things that we
have that we need to work on now
[19:42] rmmlg08: and those are now being delegated out
[19:43] rmmlg08: if you've been wortking on fund stuff
and are interested in continuing, visit the wiki and
sign up for something and let me know
[19:44] rmmlg08: questions?
[19:44] RolandBolser: what's most im
[19:45] KellyMann10: ill check out the wiki, and tell
you if there is somehting i want to help with
[19:45] RolandBolser: portant to get done next other
than establishing the fund, iyo?
[19:46] rmmlg08: well the biggies were developing a
good list of activities that seds has done and is
doing
[19:46] rmmlg08: researching more on how to
find/attract potential donors
[19:46] rmmlg08: and putting together a more cohesive
mission statement that flows to budget items
[19:46] Jedi8798: mission statement for the
organization
[19:46] Jedi8798: or endowment fund?
[19:46] rmmlg08: for the endowment fund
[19:47] rmmlg08: which we kinda have
[19:47] rmmlg08: but doesn't clearly flow to our
endoemwnt fund budget line items
[19:48] Jedi8798: I'll try to get you my items
tonight/tommorow night
[19:48] Jedi8798: Rocket is taking my priority right
now.
[19:48] Jedi8798: Any questions for Ryan?
[19:48] rmmlg08: understood
[19:49] Jedi8798: Next item, Expansion Update
[19:49] Jedi8798: HaoQi? how we doing?
[19:49] hydrogenlithium: very well
[19:50] hydrogenlithium: we have 5 new chapters since
the beginning of the year
[19:50] hydrogenlithium: Utah State University joined
today
[19:50] hydrogenlithium: Also Baylor
[19:50] hydrogenlithium: If anybody knows somebody who
is at Baylor who might be interested in joining SEDS,
please let me know
[19:51] Nyeerrmm: Baylor, could you send me the
contact for them
[19:51] hydrogenlithium: ?
[19:51] Nyeerrmm: could you send me the contact you
have at baylor
[19:51] hydrogenlithium: none so far
[19:51] DarrellDCain: who contacted you from Baylor?
[19:51] hydrogenlithium: that's what I'm looking for
[19:51] hydrogenlithium: nobody
[19:51] Nyeerrmm: oh... ok
[19:51] DarrellDCain: oh...out of curiousity
[19:51] DarrellDCain: why Baylor?
[19:51] hydrogenlithium: I just found that it's in
Texas
[19:52] hydrogenlithium: since we want to concentrate
in Texas, right?
[19:52] Nyeerrmm: i might look other places more...
its not much of an engineering/science school
[19:52] DarrellDCain: ah
[19:52] DarrellDCain: it's trying to develop it's
engineering wing
[19:52] DarrellDCain: recently put a lot of money into
it
[19:52] hydrogenlithium: that's awesome
[19:52] Jedi8798: Sounds like a good spot to start a
chapter
[19:52] DarrellDCain: I would also suggest UT
[19:52] Jedi8798: new money, new department head, new
ideas
[19:52] hydrogenlithium: ok
[19:52] DarrellDCain: lol
[19:53] Nyeerrmm: UT has had trouble staying afloat,
can't find a niche there
[19:53] DarrellDCain: when I say recently
[19:53] DarrellDCain: I mean in the last four years
[19:53] hydrogenlithium: it would be most helpful if
you guys could provide me some contact information
[19:53] DarrellDCain: what other engineering schools
exist in Texas?
[19:53] DarrellDCain: UT Dallas?
[19:53] AeroAggie84: university of houston, Rice...
[19:53] hydrogenlithium: RIce!
[19:54] hydrogenlithium: UT = UT Dallas, right?
[19:54] DarrellDCain: is SMU good for engineering?
[19:54] DarrellDCain: yeah
[19:54] AeroAggie84: no
[19:54] AeroAggie84: is there a UT austin chapter?
[19:54] hydrogenlithium: SMU?
[19:54] AeroAggie84: nope...no engineering there
[19:54] RolandBolser: southern methodist
[19:54] RolandBolser: ?
[19:55] DarrellDCain: hmmm...perhaps we should take
this offline after the exec board meeting is finished
[19:55] AeroAggie84: yeah Southern Methodist
University...i grew up across the street
[19:55] Jedi8798: Yeah
[19:55] DarrellDCain: let's continue in this chat room
after exec board meeting
[19:55] Jedi8798: So If you guys have any ideas of
Texas chapters
[19:55] hydrogenlithium: so most helpful is if you
have friends
[19:55] Jedi8798: save em for after the general
meeting :-)
[19:55] hydrogenlithium: in Texas or not
[19:55] hydrogenlithium: ok
[19:55] AeroAggie84: there is a school of engineering
at SMU but not sure how big...ok dropping it now
[19:55] AeroAggie84:
http://www.allengineeringschools.com/find/TX/
[19:55] Jedi8798: K
[19:56] Jedi8798: One item Darrell had, was
establishing a clear line of communication for getting
a chapter into SEDS
[19:56] DarrellDCain: I can take this?
[19:56] Jedi8798: Go ahead D
[19:56] DarrellDCain: we've been hammering it out
during the meeting
[19:56] DarrellDCain: but just to confirm
[19:57] DarrellDCain: HaoQi has an online document
[19:57] DarrellDCain: two spreadsheets are
significantly important
[19:57] DarrellDCain: one is chapters she's working on
[19:57] DarrellDCain: the other is chapters who've
submitted paperwork
[19:57] DarrellDCain: ryan G, do you have access to
this document?
[19:58] DarrellDCain: hmmm...leave that question.
[19:58] hydrogenlithium: It's the same document now,
Darrel. I've only shared with you and Ryan
[19:58] DarrellDCain: Ryan G or Ryan M?
[19:58] hydrogenlithium: G
[19:58] Jedi8798: Could you add me as a viewer of that
document HaoQi?
[19:58] rmmlg08: same here
[19:58] Jedi8798: So I can lurk and watch the process
[19:58] RolandBolser: yeahhhh
[19:58] DarrellDCain: alright
[19:58] Jedi8798: You dont have to add us as editors,
just viewers ;-)
[19:58] DarrellDCain: yeah
[19:58] DarrellDCain: add everyone else as viewers
[19:59] DarrellDCain: we're the ones with editing
power
[19:59] DarrellDCain: anyways
[19:59] hydrogenlithium: ok
[19:59] DarrellDCain: HaoQi is the one who adds new
chapters
[19:59] DarrellDCain: on sheet 1
[19:59] DarrellDCain: when they have submitted forms
they move to sheet 2
[19:59] DarrellDCain: and then Ryan G states if they
have paid
[20:00] DarrellDCain: and then I state if they have
been added to the website
[20:00] DarrellDCain: that's the process we've worked
out in the last hour
[20:00] DarrellDCain: any questions?
[20:01] DarrellDCain: / concerns
[20:01] AeroAggie84: nope
[20:01] RolandBolser: sounds reasonable
[20:01] Jedi8798: sounds good
[20:01] KellyMann10: none from me
[20:01] Jedi8798: and once they're officially added,
then you handle them frm the chapter rep point of
view, correct?
[20:01] DarrellDCain: yep
[20:02] Jedi8798: k. Anything else on this item?
[20:02] DarrellDCain: so they get added to the
official list
[20:02] DarrellDCain: with chapter rep information
[20:02] DarrellDCain: and I take it from there
[20:02] DarrellDCain: that's it
[20:02] hydrogenlithium: May I say something?
[20:02] DarrellDCain: of course not
[20:03] DarrellDCain: of course
[20:03] hydrogenlithium: Official Recognition Form
[20:03] AeroAggie84: haha
[20:03] DarrellDCain: jk before
[20:03] DarrellDCain: ohhh
[20:03] hydrogenlithium: Do we still want that?
[20:03] DarrellDCain: I like the thought
[20:03] DarrellDCain: do we have one designed?
[20:03] hydrogenlithium: No
[20:03] hydrogenlithium: What do you guys think it
should look like?
[20:03] hydrogenlithium: Do we have any SEDS templates
from before?
[20:03] DarrellDCain: who would send it out?
[20:03] hydrogenlithium: You or I
[20:04] hydrogenlithium: Probably me
[20:04] DarrellDCain: it'll be you
[20:04] Jedi8798: I have some templates for the
individual member level
[20:04] rmmlg08: "i survived the seds recognition
process"
[20:04] DarrellDCain: once registration is submitted
[20:04] Jedi8798: but a overall one would be nice
[20:04] DarrellDCain: or once they've paid?
[20:04] hydrogenlithium: Is it okay Josh if you email
me the template so I can modify it?
[20:04] Jedi8798: I'd say make it from scratch
[20:04] hydrogenlithium: I think once the reg is
submitted
[20:04] rmmlg08: well, paid is the official
recognition
[20:04] Jedi8798: the one I have here is very very
basic
[20:05] hydrogenlithium: I'd like to get the curvy
SEDS thing
[20:05] hydrogenlithium: like the blue one that we
have on our pins
[20:05] rmmlg08: gallery.seds.org
[20:05] hydrogenlithium: thanks
[20:05] Jedi8798:
http://gallery.seds.org/v/SEDS/logos/
[20:05] rmmlg08: poke around unless brian has somethin
better
[20:05] Jedi8798: that has all the logos there
[20:05] Jedi8798: now to clarify, who will be sending
them their recognition form?
[20:06] hydrogenlithium: I will
[20:06] Jedi8798: after dues are recieved
[20:06] DarrellDCain: sigh
[20:06] Jedi8798: and retroactively for all the
current chapters
[20:06] DarrellDCain: then it'll have to be me
[20:06] DarrellDCain: I'll send it once they've
appointed a chapter rep
[20:06] DarrellDCain: to all current chapters
[20:06] Jedi8798: yeah the chapter rep is the last
real step
[20:06] hydrogenlithium: wait, but I can still send
out the forms
[20:06] DarrellDCain: what do I send?
[20:06] Jedi8798: How about this,
[20:06] Jedi8798: HaoQi designs it
[20:06] Jedi8798: and once they are officially in
[20:07] Jedi8798: and Darrel has their chapter rep
[20:07] Jedi8798: he lets HaoQi know and she sends
them their recognition form
[20:07] Jedi8798: good?
[20:07] hydrogenlithium: that works
[20:07] DarrellDCain: alright
[20:07] Jedi8798: K.
[20:07] Jedi8798: Moving on
[20:07] Jedi8798: Treasury/501c update
[20:07] Jedi8798: Ryan G.
[20:07] Jedi8798: Go
[20:08] AeroAggie84: OK...I have a meeting with Mr.
Cain over the phone on this comming monday
[20:08] AeroAggie84: we are going to discuss
everything that I am going to need to put together in
order for us to set-up this 501c3 status for the
organization
[20:09] AeroAggie84: beyond that I believe we will
discuss the trust in a little detail (probably focus
on the financial history of SEDS)
[20:09] AeroAggie84: i threw together a sheet with all
of our bank account transaction information since it
was formed in 2005
[20:09] AeroAggie84: I will send that out here in a
few minutes
[20:10] AeroAggie84: Other than that I am just getting
several checks in the mail and depositing them...seems
like chapters are actually starting to pay up
[20:11] RolandBolser: ryan you won't understand this
[20:11] AeroAggie84: ohhh two more things
[20:11] RolandBolser: but thank you
[20:11] Jedi8798: Yes Ryan?
[20:12] AeroAggie84: Mr. Evans sent me all of the old
financial information (finally) and he has requested
that we re-imburse him for the shipping cost. It was
$10, do I have approval to write a check and pay him
back?
[20:12] Jedi8798: All in favor of reimbursing Mr
Evans? (Aye/Nay/abstain)
[20:13] KellyMann10: aye
[20:13] RolandBolser: abstain
[20:13] hydrogenlithium: aye
[20:13] rmmlg08: abs
[20:13] AeroAggie84: Secondly, there is a small sum
owed to Ryan M. approximately $8 do I have approval
for that re-imbursement as well...(this one is way
over due...John just happened to tell me about it the
other day)
[20:13] Jedi8798: $8 for what?
[20:14] rmmlg08: random mailing stuff
[20:14] rmmlg08: I'm suprised he remembered
[20:14] rmmlg08: honestly, I don't care
[20:14] AeroAggie84: it was for the postage regarding
mailing stuff for 501c3 documents a while back
[20:15] DarrellDCain: aye
[20:15] KellyMann10: aye
[20:15] hydrogenlithium: aye
[20:15] RolandBolser: sure, aye
[20:15] Jedi8798: aye.
[20:15] Jedi8798: OK, both votes pass. Issue the
checks. Though this brings up a point we need to
approve a new financial policy
[20:15] AeroAggie84: ok I will get that sent off to
both of them
[20:16] Jedi8798: Ryan G, will you be able to make it
to the meeting next week?
[20:16] Jedi8798: If so I would like to dedicate a
good portion of that meeting to establishing a
financial policy and working through it
[20:17] AeroAggie84: i should...at this point i don't
see any reason why not
[20:17] Jedi8798: k
[20:17] Jedi8798: moving on
[20:17] Jedi8798: Josh Sosa isnt here, so skipping
website
[20:17] Jedi8798: Exec Board changes
[20:18] Jedi8798: Brian Z has resigned from
Publications due to a large number of school
responsibilities taking up all his time
[20:18] Jedi8798: Therefore we have an opening in this
department
[20:18] DarrellDCain: don't believe in Nova
[20:19] Jedi8798: Actually if you would recall
[20:19] Jedi8798: earlier in this semester we decided
to do away with publication of the nova
[20:19] DarrellDCain: oh
[20:19] DarrellDCain: in that case
[20:19] Jedi8798: and turn the position into a general
media position
[20:19] DarrellDCain: ah
[20:19] Jedi8798: making SEDS fliers, brochures,
posters, etc..
[20:19] Jedi8798: as needed for conferences, etc..
[20:20] Jedi8798: So keep your eyes out for someone to
potentially fill that position
[20:20] DarrellDCain: hmmm
[20:20] DarrellDCain: need an enthusiastic artist
[20:20] Jedi8798: yup
[20:20] Jedi8798: put a mention of it in the chapters
update
[20:20] Jedi8798: and have them contact me if
interested
[20:20] Jedi8798: see who we get and hold unscheduled
elections/appointment as per the constitution
[20:21] Jedi8798: Any further items?
[20:21] Jedi8798: If not, good meeting. We got through
quite a few items. Meeting Adjourned. Now I believe
you guys had Texas school contacts for HaoQi.
2007-2008 SEDS-USA Meetings
Exec Board Minutes: