2008 January 22 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, January 22, 2008 |
|
Time: 9:00pm EST |
[19:04] *** Nyeerrmm has joined the chat. [19:04] Jedi8798: Darrell, want to run through that lightning update again quickly? [19:06] DarrellDCain: DarrellDCain (9:01:56 PM): I'm going to be mostly out during this meting Jedi8798 (9:01:58 PM): hmmm Ryan also sent me one concurrently DarrellDCain (9:02:08 PM): 14 chapter reps [19:06] DarrellDCain: DarrellDCain (9:02:19 PM): missing Mich and ERF out of the well known ones DarrellDCain (9:02:34 PM): CoC is Jan 30th. 9:30 pm EST [19:06] Jedi8798: cool beans [19:06] Jedi8798: so if anyone knows a contact with Michigan or ERF [19:06] Jedi8798: please send em to Darrell [19:06] Jedi8798: since We'd like to get them involved [19:07] Jedi8798: Going down the agenda items, [19:08] Jedi8798: Given recent discussion at UASEDS where the question of where should documents pertaining to national SEDS go when people dont want them [19:08] Jedi8798: I was talking to Darrell and Ryan about setting up a National Archives in MIT [19:09] Jedi8798: basically a locked filing cabinet that we can keep all nationally related documents in so we dont lose them over time as people do spring cleaning [19:09] Jedi8798: As I saw it, this wouldnt be a mandatory "You must give us all documents immediately" but more of a "If youre not interested in keeping them anymore, dont throw em out, give them to us!" [19:09] Jedi8798: What do you guys think? [19:09] KellyMann10: sure [19:10] RolandBolser: cool, composite nostalgia [19:10] rmmlg08: sounds good here [19:10] RolandBolser: and if we die someone can start us up from the ashes in the halls of MIT [19:10] Nyeerrmm: sounds good to me [19:10] KellyMann10: would be nice to have real copies somewhere besides the inet [19:11] Jedi8798: All in favor of a volluntary National Archives at MIT? (Aye/Nay/Abstain) [19:11] Nyeerrmm: aye [19:11] rmmlg08: i [19:11] AeroAggie84: aye [19:11] RolandBolser: aye [19:11] KellyMann10: aye [19:12] Jedi8798: motion carries [19:12] Jedi8798: (with me voting Aye) [19:12] Jedi8798: Brings us to the second item in my arbitrary system of meeting agendas [19:13] Jedi8798: Jake and I were talking recently, and we discussed the possiblity of eliminating the positions of Director of Public Relations, and Director of National Projects [19:13] Jedi8798: and replacing them with something along the lines of Board Member at Large [19:13] Jedi8798: as in creating a non voting board position [19:14] Jedi8798: where people can still be uber involved with national [19:14] Jedi8798: and attend meetings [19:14] rmmlg08: so why not let them vote then [19:15] Jedi8798: I was thinking that ideally there would eventually be dozens of people helping out on projects and having a dozen Board members at Large would make it quite unweildy for votes [19:15] rmmlg08: well, the dir nat projects should be the overseer for projects ideally [19:15] rmmlg08: and delegating out to others [19:15] rmmlg08: and representing them at the board [19:16] Jedi8798: yeah, though I'm arguing for the elimination of the position, given that each board member tends to create and manage their own projects [19:16] rmmlg08: if there is the means/manpower to do that, of course [19:16] Jedi8798: and given that the people doing most of the national projects, are all board members themselves, there's not as much use for the position as there was previously [19:17] rmmlg08: well, I would like to see more things like the rocket compeition [19:17] rmmlg08: I suppose we could delegate them out to other board positions [19:17] rmmlg08: but may be nice to have someone to coordinate such things [19:17] Jedi8798: there's where I would like to be careful, because ideally people should manage and run these projects because they are interested in them [19:17] Jedi8798: not so much mandated to preform them [19:18] rmmlg08: well, I guess the way I see it maybe isn't so relevant right now [19:18] rmmlg08: but I kind of see the dir nat projects as like the dir chap affairs [19:18] Jedi8798: agreed [19:19] KellyMann10: yeah [19:19] Jedi8798: I'm just not seeing it as very useful at this time [19:19] Jedi8798: given projects all being run by board members [19:19] Jedi8798: Other opinions? [19:20] KellyMann10: i agree [19:20] Nyeerrmm: since the dedicated national projects have always been problematic, it makes some sense to delegate them out to the other positions it relates most to [19:20] KellyMann10: if we need to we could always reinstate someone for directing projects [19:20] RolandBolser: so then darrell becomes organizer for things like the zero-g research stuff if we were to restart that? [19:21] *** hydrogenlithium has been invited to the group chat. [19:21] *** hydrogenlithium has joined the chat. [19:21] Jedi8798: basically [19:21] hydrogenlithium: sorry I had to walk home [19:21] Jedi8798: whoever the organizer is or person taking up the task [19:21] Jedi8798: no problem HaoQi [19:22] Jedi8798: We were just discussing removing the positions of Director of National Projects and Director of Public relations [19:22] hydrogenlithium: ok [19:22] RolandBolser: The other reason I like this proposal [19:23] RolandBolser: is it gives us room to grow to accomodate whatever we need [19:23] Jedi8798: Jake, basically, or if it is someone outside the board who wants to conduct a national project with the consent of the board, they become a Board Member at Large [19:24] Jedi8798: Any other opinions? [19:24] Jedi8798: In that case, all in favor? Aye/Nay/Abstain [19:25] KellyMann10: aye [19:25] hydrogenlithium: aye [19:25] Nyeerrmm: when would this be applied, immediately, or at the next election [19:25] RolandBolser: abstain [19:26] Jedi8798: I dont care personally for my position, given that the projects are being handled by board members [19:26] Jedi8798: Jake? [19:26] RolandBolser: I'm still going to put it down on my resume either way, but having a title doesn't matter to me [19:26] rmmlg08: we should probably keep it until next election [19:26] Jedi8798: How about we go for next elections then? [19:26] Jedi8798: So revoting, with reference to next elections [19:26] RolandBolser: you can write it out of the constitution immediately, just dont' change the website until after my internships get back [19:26] Nyeerrmm: aye [19:26] Jedi8798: Aye/Nay/Abstain [19:27] KellyMann10: aye [19:27] AeroAggie84: aye [19:28] Jedi8798: (3 votes out of 11? come on guys and gals.....) [19:28] rmmlg08: abstain [19:29] Jedi8798: Hmmm motion preliminarily carries, with the option to bring it up again if there is disenting opinion later in the year [19:29] Jedi8798: Though this brings up a good point [19:30] Jedi8798: for Exec Board votes, we have 11 voting members [19:30] Jedi8798: should we be voting by overall majority? [19:30] Jedi8798: or majority attending? [19:30] rmmlg08: probably majority [19:30] Nyeerrmm: i'd agree, especially for something this big [19:30] rmmlg08: esp if we're going down to 9 [19:30] KellyMann10: depends on the topic i guess [19:31] rmmlg08: then if 5 people can't agree on something [19:31] rmmlg08: then maybe not such a good idea [19:31] Jedi8798: we technically have 12 voting positions Ryan, I count myself as only 1 [19:31] Jedi8798: overall majority then? [19:32] rmmlg08: i [19:32] Jedi8798: Aye/Nay/Abstain [19:32] Jedi8798: abstain [19:32] KellyMann10: aye [19:33] Nyeerrmm: aye [19:34] RolandBolser: abstain [19:34] hydrogenlithium: abstain [19:35] AeroAggie84: aye [19:36] RolandBolser: wow, this is a tense subject [19:36] Jedi8798: 4 - 0 - 7 motion carries [19:36] Jedi8798: Though to make it official and help keep meetings moving [19:37] Jedi8798: I move that if people do not vote within say 5 minutes of the vote being called, they are counted as abstaining unless they specifically request clarification / more time, etc... [19:37] Jedi8798: Aye / nay / Abstain [19:37] rmmlg08: i [19:37] Jedi8798: aye [19:37] Nyeerrmm: aye [19:37] KellyMann10: aye [19:37] rmmlg08: now, that's more like it [19:37] AeroAggie84: aye [19:37] RolandBolser: abstain [19:37] DarrellDCain: wait [19:37] DarrellDCain: clarification [19:38] DarrellDCain: I become organizer for new projects? [19:38] Jedi8798: lol [19:38] DarrellDCain: I'm willing to have CoC become an organizing body [19:38] Jedi8798: no, that was merely a example [19:38] DarrellDCain: but I'm not going to personally oversee projects [19:38] rmmlg08: if you initiate them [19:38] Jedi8798: you're not overall organizer [19:38] Jedi8798: if you initiate a project, you are its organizer [19:38] Jedi8798: unless someone else wants the job and you give it up, etc.. [19:38] DarrellDCain: alright...I'm only slightly aware of the subject because I'm scanning and I have to leave right now [19:38] DarrellDCain: but I abstain [19:39] Jedi8798: 5-0-6 motion carries [19:39] Jedi8798: Ok, now the main meeting item I wanted to discuss [19:39] Jedi8798: (finally) [19:40] Jedi8798: As part of my campaign for Chair, I discussed utilizing our MOU's and arrangements with other organizations for mutual benefit [19:40] Jedi8798: as opposed to relatively inactive relationships we have now [19:40] hydrogenlithium: MOU? [19:41] Jedi8798: Memorandum of Understanding [19:41] Jedi8798: we signed one with AAS about... 4 years back [19:41] Jedi8798: basically a document saying your organizations have mutual interest [19:41] Jedi8798: but thats teh only formal document / level of relationship we have [19:42] KellyMann10: it sounds like something worth working on :-) [19:42] Jedi8798: How do you guys see us potentially using our alliances to better potential? [19:42] Jedi8798: What can we give them? [19:42] Jedi8798: and what do we want in return? [19:42] Jedi8798: When we affiliate ourselves with another organization [19:43] Nyeerrmm: well, for AAS it would be useful to have more communication with kirk about things he's doing with them relating to us... but thats mostly a kirk issue [19:44] KellyMann10: what do you guys think about sharing national projects? [19:44] KellyMann10: and the comuncation would help :-) [19:45] Nyeerrmm: i think its hard to have the discussion except with specific issues with specific groups [19:46] Jedi8798: So we could put in such a document of affiliation "Maintaining lines of communication between the two respective organizations" and "Will collaborate on projects to the ends of both groups" [19:46] rmmlg08: I have talked to spacegen about potentially doing such [19:46] rmmlg08: (sharing potential projects, but only abstractly) [19:46] Jedi8798: I was thinking a little more concretely, things like conference discounts, mutual weblinks, etc... [19:46] rmmlg08: certainly [19:47] Jedi8798: any more things along the tangible line that you guys see us offering, and asking for? [19:47] hydrogenlithium: is AAS much bigger than us? [19:47] Jedi8798: Shared network/contact lists may be one [19:48] Jedi8798: significantly [19:48] hydrogenlithium: is it mostly colleges? [19:48] Nyeerrmm: AAS is a professional society with it's own journal and numerous conferences over the year, many of them technical paper conferences [19:48] Jedi8798: They're at about.... 7000 members [19:48] Jedi8798: almost all professionals [19:48] Nyeerrmm: looking it up make sure you get American Astronautical Society, not Astronomical [19:48] Jedi8798: whoops [19:49] Jedi8798: I just made that mistake [19:49] Jedi8798: lol [19:49] KellyMann10: what about conference discounts? [19:49] rmmlg08: that's generally not a problem [19:49] Jedi8798: yeah [19:49] rmmlg08: but we can state it officially if we like [19:49] Jedi8798: but would be nice to have a formal arrangement in writing [19:49] KellyMann10: yeah [19:49] Jedi8798: so we dont have to renegotiate every conference [19:50] Jedi8798: Any other ideas? [19:50] hydrogenlithium: sidenote: I think if we join, it would be beneficial for them too, because they might be able to promote their businesses to us college students [19:51] Nyeerrmm: dont we already have a deal to make it cheaper to join after graduation with AAS? [19:51] rmmlg08: I believe so [19:51] rmmlg08: we do with nss [19:51] Jedi8798: was it with AAS or NSS? [19:51] Jedi8798: but yeah, thats another item to write in [19:51] Jedi8798: heck, I'd like to formally agree to the 'gift' membership [19:51] Jedi8798: so when SEDS members graduate they get free admittance for a year into any 1 of these groups [19:52] rmmlg08: certainly something we can negotiate [19:52] Jedi8798: yeah [19:52] rmmlg08: they certainly don't make much off of us as it is [19:52] rmmlg08: and I for one would be much more inclined to join if I had free admittance [19:53] Jedi8798: try it out for a year, and if you like it, pay for the next year's membership [19:53] Jedi8798: good, anything else? [19:53] KellyMann10: sounds reasonable to me [19:53] AeroAggie84: something to consider at the least [19:54] Jedi8798: one item I explored, but unfortunetly found to be untennable is free subscriptions to magazines such as Ad Astra, etc... Unfortunetly given them already operating near the line profit wise, they cant give those away [19:55] hydrogenlithium: are they working on any cool projects? [19:55] Jedi8798: which group, AAS? [19:55] Jedi8798: AAS has a ton of projects, mostly conference and talk related [19:56] hydrogenlithium: yes [19:56] hydrogenlithium: but not conference and talks [19:56] hydrogenlithium: hands-on projects [19:56] Jedi8798: they also run things like the Can Sat competition [19:56] hydrogenlithium: c.c [19:56] hydrogenlithium: that they kicked out high schools [19:56] hydrogenlithium: anything else? [19:56] Jedi8798: hands on, not to my knowledge [19:57] Nyeerrmm: all right guys, i've got to head out and work on some homework [19:57] Jedi8798: Before you run Brian, have we placed the order? [19:57] Nyeerrmm: still waiting on the checks... i dont really want to place an order till im sure we can pay it [19:58] Jedi8798: of course. Ryan G. ETA on the checks? Approximate? [19:58] AeroAggie84: should be here any day [19:58] Nyeerrmm: alright, later [19:58] AeroAggie84: i went about 7 business days ago and they said it could take up to 10 [19:58] AeroAggie84: so just have to wait it out.. [19:59] Jedi8798: Ok. It takes how long it takes. [19:59] AeroAggie84: in the meantime can i give a brief update [19:59] Jedi8798: Sure go ahead [19:59] AeroAggie84: Brian is actually on his way to my house so i will have to run shortly as well [19:59] AeroAggie84: i have talked with Mr. Cain's office and I have set up a meeting with them for the 6th of Feb. [20:00] AeroAggie84: We are going to discuss the preliminary stuff regarding 501c3 and the trust [20:00] AeroAggie84: after that i imagine they will have me prepare a whole bunch of documentation and we can move forward with the application process [20:01] AeroAggie84: i did get all of the bank statements in the mail yesterday and i havent had a chance to look through them, but as soon as I do, i can get a simple financial history report to you guys [20:01] AeroAggie84: and lastly...back on the checks thing...as soon as they arrive I will give Brian the money for the pins and we can get that order taken care of [20:01] Jedi8798: Did you ever get all of the documents/process stuff that John Evans had? [20:02] *** Nyeerrmm has left the chat. [20:02] AeroAggie84: other than that...just waiting on the stuff from John...i emailed him this past weekend and he said that it will be in the mail on wednesday [20:03] AeroAggie84: but as always who knows [20:03] Jedi8798: We'll do the best with what we have [20:03] Jedi8798: but good to hear the wheel is still rolling. Anything else Ryan? [20:04] AeroAggie84: thats all for me...i am going to have to check out for the night...thanks everyone [20:04] Jedi8798: As always, if there is anything the rest of us can do to help you get these things together, let us know [20:04] Jedi8798: night [20:04] AeroAggie84: will do...see ya when i see ya [20:04] *** AeroAggie84 has left the chat. [20:04] Jedi8798: Any other items or updates? [20:04] KellyMann10: I have one [20:05] Jedi8798: floor's yours [20:05] KellyMann10: I just got an email from a teacher in schotland who is doing a school project with about 150 students [20:06] KellyMann10: they have to figure out the implications of colonizing other planets [20:06] KellyMann10: and how humanity would have to prepair for it [20:07] KellyMann10: they already have so help from NASA and a few other [20:07] KellyMann10: place [20:07] KellyMann10: s [20:07] KellyMann10: :P [20:07] KellyMann10: I'll let you guys know when i find out more [20:07] KellyMann10: they just asked me if i wanted to help out [20:07] KellyMann10: and SEDS as an org as well [20:07] KellyMann10: and i said yes [20:07] hydrogenlithium: from scotland? [20:07] KellyMann10: yeah [20:08] Jedi8798: cool [20:08] hydrogenlithium: interesting [20:08] Jedi8798: sounds like a great opportunity [20:08] *** DarrellDCain has left the chat. [20:08] KellyMann10: yeah :-) [20:08] Jedi8798: you should definetly head up structuring any SEDS assistance we could provide [20:08] KellyMann10: i dont have the emial open [20:08] KellyMann10: its on my other comp [20:08] KellyMann10: so i can put in google docs later or something so everyone can see what it is about [20:09] Jedi8798: Cool, be sure to let us know how we can help out as you develop the contact [20:09] hydrogenlithium: also [20:09] hydrogenlithium: nvmd [20:10] KellyMann10: sure :-) [20:11] Jedi8798: I'm sure there would be people at several chapters interested in helping as well, but it would be great if you could server as the organizing factor [20:11] Jedi8798: so often these opportunities go to the wayside because theyre just tossed out there for anyone to help out with, but so seldom do people take advantage of them [20:11] Jedi8798: On that note, any further items? [20:12] Jedi8798: In that case... meeting adjourned, transcript saved.
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
