2008 July 30 SEDS-USA CoC Transcript
From SEDSWiki
| SEDS-USA Council of Chapters Meeting, July 30, 2008 |
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Time: 9:00pm EST |
Darrell Cain, Director of Chapter Affairs(9:07:01 PM): I'm calling to order the July meeting of CoC Darrell Cain, Director of Chapter Affairs(9:07:05 PM): for the record Darrell Cain, Director of Chapter Affairs(9:07:24 PM): we have 14 chapters in attendance Darrell Cain, Director of Chapter Affairs(9:08:21 PM): and six absent: UT, PSU, Iowa, Purdue, WPI and Boston U Note: UT was meant to be Texas A&M. WPI and Iowa showed up later Darrell Cain, Director of Chapter Affairs(9:08:37 PM): Agenda is as follows Darrell Cain, Director of Chapter Affairs(9:08:42 PM): 1. Introductions Darrell Cain, Director of Chapter Affairs(9:08:49 PM): 2. Exec board decisions for the past month Darrell Cain, Director of Chapter Affairs(9:08:58 PM): 3. AAS MOU Darrell Cain, Director of Chapter Affairs(9:09:02 PM): 4. SFF MOU Darrell Cain, Director of Chapter Affairs(9:09:06 PM): 5. Chapter dues Darrell Cain, Director of Chapter Affairs(9:09:10 PM): starting with item 1. Darrell Cain, Director of Chapter Affairs(9:09:12 PM): chapter reps Darrell Cain, Director of Chapter Affairs(9:09:20 PM): please give your name, chapter affiliation and year Michael P. Green, SEDS-UCF (9:09:46 PM): Michael P. Green, SEDS-UCF, Junior AE (filling in today for our rep) James Pura, University of California, San Diego (9:09:47 PM): James Pura, University of California, San Diego, 4th year Basant Sagar, MIT-SEDS (9:10:02 PM): Hi, I'm Basant Sagar, Chapter Rep, MIT-SEDS... sophomore (aero/astro and math) Jacob Izraelevitz, Olin SEDS (9:10:08 PM): Jacob Izraelevitz, Olin SEDS, Sophmore, filling in for Shannon Taylor, Sophmore Kyle Stephens - University of Arizona(9:10:12 PM): Kyle Stephens - University of Arizona, Sophmore nick day UBSEDS(9:10:12 PM): nick day UBSEDS, sophomore Aero. eng. John Ferreira, Florida Tech(9:10:16 PM): John Ferreira, Florida Tech, senior (phy & space sci) Athena Frost, University of Chicago(9:10:21 PM): Athena Frost, University of Chicago, 3rd year (filling in today) Julie Huang -Caltech SEDS (9:10:23 PM): Julie Huang -Caltech SEDS -Senior Coralie Jackman, University of Illinois(9:10:29 PM): Coralie Jackman, University of Illinois, Sophomore, Aerospace Engineering MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:10:31 PM): Michael Bedard, Embry-Riddle Aeronautical University, Junior Bruce Davis, Univ of Colorado SEDS (9:10:32 PM): Bruce Davis, Univ of Colorado SEDS president, PhD Student pcanderson85 (9:10:36 PM): Phillip Anderson, Utah State University, Senior Mech/Aerospace Engineer Darrell Cain, Director of Chapter Affairs(9:11:54 PM): please give name, chapter affiliation and year libby herpich, worcester polytechnic institute(9:12:15 PM): libby herpich, worcester polytechnic institute, 2010 Darrell Cain, Director of Chapter Affairs(9:12:20 PM): alright Darrell Cain, Director of Chapter Affairs(9:12:34 PM): next introductions from this months Exec board rep Brian Young, Texas A&M University(9:13:00 PM): I'm Brian Young, from Texas A&M University, a graduate student in Aero Darrell Cain, Director of Chapter Affairs(9:13:19 PM): all other observers please introduce yourself and your affiliation Matt Green, TJHSST (9:13:36 PM): Matt Green, TJHSST '09 Jeff Boulware, USU(9:13:36 PM): Jeff Boulware, USU Joshua Nelson, SEDS USA Chair(9:13:39 PM): Joshua Nelson, SEDS USA Chair, member University of Arizona SEDS Ryan McLinko, SEDS-USA Vice Chair(9:13:48 PM): Ryan McLinko, MIT, senior (VSEDS-USA Vice Chair, president MITSEDS) Darrell Cain, Director of Chapter Affairs(9:14:10 PM): and I'm Darrell Cain, Director of Chapter Affairs, Stanford Darrell Cain, Director of Chapter Affairs(9:14:22 PM): next item on agenda Darrell Cain, Director of Chapter Affairs(9:14:28 PM): exec board decisions for the past month Darrell Cain, Director of Chapter Affairs(9:14:49 PM): remember that any item introduced at exec board decisions Darrell Cain, Director of Chapter Affairs(9:14:59 PM): can be added to the agenda by IMing me privately Darrell Cain, Director of Chapter Affairs(9:15:06 PM): Brian Young now has the floor Brian Young, Texas A&M University(9:15:11 PM): All right, the first thing since the last CoC was that we officially appointed an interim Outreach director (replacing myself) Brian Young, Texas A&M University(9:15:34 PM): her name is Nastia, and shes an upcoming sophomore at virginia tech Brian Young, Texas A&M University(9:16:01 PM): she'll probably begin trying to set up a better outreach network come beginning of school, if you want to email her, send it to outreach@seds.org Brian Young, Texas A&M University(9:16:32 PM): For the endowment fund, Ryan has done a great job of getting funding started Brian Young, Texas A&M University(9:16:50 PM): we have so far raised $20,000, and he hopes to obtain $50,000 by November Brian Young, Texas A&M University(9:17:12 PM): for the board of trustees for that fund, the exec board has decided to request 7 members Brian Young, Texas A&M University(9:17:20 PM): -john gedmark -steve abrams -pete worden -peter diamandis -george whitesides -bob richards -mark craig Brian Young, Texas A&M University(9:18:00 PM): and will pomerantz Brian Young, Texas A&M University(9:18:16 PM): the list has been updated since then Brian Young, Texas A&M University(9:18:22 PM): moving on... Brian Young, Texas A&M University(9:18:51 PM): We made the decision to restrict access to the Sedsexec listserv do to the need to restrict some proprietary information Brian Young, Texas A&M University(9:19:06 PM): in this case, particularly to do with the CATS (cheap access to space) coalition Brian Young, Texas A&M University(9:19:31 PM): however, we have no desire to close off our procedures from you and the public, and plan to remain as transparent as possible Brian Young, Texas A&M University(9:20:11 PM): Next item: We appointed Darrell to be the point of contact with a group of interns in spain working with Jim Volp, making independent recommendations for the future of SEDS Brian Young, Texas A&M University(9:20:23 PM): Next item: 501c3 Brian Young, Texas A&M University(9:20:57 PM): due to some issues beyond our control, we had to resubmit paperwork this month, but its been approved by the texas secratary of state (where we're reincorporating) Brian Young, Texas A&M University(9:21:10 PM): its now being turned into the IRS, and should not have to be returned to us Brian Young, Texas A&M University(9:21:30 PM): so for the most part its out of our hands, but we're hopeful we'll hear back fairly soon, because this is their least busy time of year Brian Young, Texas A&M University(9:21:58 PM): Next Item: Frequent Flier Miles donations Joshua Nelson, SEDS USA Chair(9:22:03 PM): (Correction, we didnt have to refile or resubmit, we had to make some corrections and ammendments, which is not resubmitting/refiling) Joshua Nelson, SEDS USA Chair(9:22:17 PM): (continue, sorry) Brian Young, Texas A&M University(9:22:19 PM): Oh, my apoligies Brian Young, Texas A&M University(9:23:02 PM): Josh has been working hard to get a new program going where business travellers and others who build up airline miles that they dont use will be able to donate them to us to assist with travel Brian Young, Texas A&M University(9:23:30 PM): this is stil in the planning stages, but hes gotten accounts set up with most airlines, and this could be a big benefit to getting chapters to conferences Brian Young, Texas A&M University(9:23:44 PM): Next item: Rockoon competition Brian Young, Texas A&M University(9:24:06 PM): Josh has been working to find competition sites, and it looks like California is going to be the place to be Brian Young, Texas A&M University(9:24:39 PM): Final item: We discussed the punishment for chapters failing to uphold their CoC responsibilities Brian Young, Texas A&M University(9:25:15 PM): the exec board will propose this to vote next meeting, but we feel that three steps are an adequate measure: Brian Young, Texas A&M University(9:25:35 PM): 1. Ask the president to appoint a new chapter rep Brian Young, Texas A&M University(9:25:53 PM): 2. Increase the chapters dues (up to double) if the first item is not done Brian Young, Texas A&M University(9:26:22 PM): 3. If there is still no cooperation, we would be forced to remove the chapter from the national organization Brian Young, Texas A&M University(9:27:07 PM): i know open the floor for questions Brian Young, Texas A&M University(9:27:18 PM): now Jeff Boulware, USU(9:27:33 PM): k, i have a few questions... Jeff Boulware, USU(9:27:50 PM): first, with the airline miles, would this be just to the SEDS conference, or to all conferences? Jeff Boulware, USU(9:28:04 PM): second, what is the rockoon competition? Joshua Nelson, SEDS USA Chair(9:28:10 PM): Mind if I take those Brian? Brian Young, Texas A&M University(9:28:22 PM): go for it, i was going to pass it to you anyway Joshua Nelson, SEDS USA Chair(9:28:30 PM): Great minds... Jeff Boulware, USU(9:28:31 PM): third, punishment against a chapter seems like it would inhibit membership growth, maybe there's another way? Joshua Nelson, SEDS USA Chair(9:28:44 PM): 1) Joshua Nelson, SEDS USA Chair(9:30:04 PM): The exact criteria for miles distribution has not yet been decided. The program is just being set up right now. Joshua Nelson, SEDS USA Chair(9:30:06 PM): Ideally we'd like the miles to go to conferences where we are pushing large SEDS presences, and significant space events. Examples from this year: Space Vision, ISDC, New Space Jeff Boulware, USU(9:30:35 PM): k, so there is a specific list? Joshua Nelson, SEDS USA Chair(9:30:38 PM): Again this idea is all of... 1 week old? So it is still in its infancy. Jeff Boulware, USU(9:30:42 PM): ok Jeff Boulware, USU(9:30:44 PM): just curioius Joshua Nelson, SEDS USA Chair(9:31:16 PM): No prob, hopefully we'll have alot more for you by next CoC. Any more questions on the Frequent Flier Miles donation program? Jeff Boulware, USU(9:31:29 PM): who would you get them from? Joshua Nelson, SEDS USA Chair(9:31:56 PM): We're looking at plugging alumni, members of industry, etc.. to donate miles Joshua Nelson, SEDS USA Chair(9:32:07 PM): Alot of SEDS friends and sponsors are members of industry who travel frequently Jeff Boulware, USU(9:32:09 PM): gotcha Joshua Nelson, SEDS USA Chair(9:32:15 PM): they have large quantities of miles that sit around expiring Joshua Nelson, SEDS USA Chair(9:32:23 PM): at New Space we got a very positive response to the idea Jeff Boulware, USU(9:32:30 PM): yeah, i like it Basant Sagar, MIT-SEDS (9:32:33 PM): gr8 Jeff Boulware, USU(9:32:40 PM): sounds awesome Bryan Bishop, Observer, UTexas (9:33:26 PM): What about NSF, NSS, SISC, Moon Soc, Mars Soc, Artemis, IEEE, ESA, NASA, ASMA, AIA-Aero, etc.? Any plans for presence-pushing at these groups, or can somebody look into it? Joshua Nelson, SEDS USA Chair(9:34:04 PM): we need to consolidate efforts, picking certain conferences to push large SEDS presences at each year Joshua Nelson, SEDS USA Chair(9:34:17 PM): fundementally our membership is students, who cant afford to travel frequently Joshua Nelson, SEDS USA Chair(9:34:37 PM): Though Darrell Cain has been working on a program to get SEDS students in NASA internships to get together Joshua Nelson, SEDS USA Chair(9:34:50 PM): Any more questions on this item? Brian Young, Texas A&M University(9:34:53 PM): i also think that the ones we mentioned are groups we have strong relationships with, so focusing there (to some extent) is good for us Joshua Nelson, SEDS USA Chair(9:36:06 PM): Example: SEDS members who attended New Space got around $500+ worth of complimentary entry items Joshua Nelson, SEDS USA Chair(9:36:15 PM): such as banquet tickets, free dinners, etc.. Jeff Boulware, USU(9:36:29 PM): sounds great Jeff Boulware, USU(9:36:34 PM): moving on, what is rockoon? Joshua Nelson, SEDS USA Chair(9:36:36 PM): if we concentrate large presences at certain conferences, we can guarentee bigger turnouts, and get better benefits Joshua Nelson, SEDS USA Chair(9:36:53 PM): The Rockoon Competition is a competition being hosted by SEDS USA Joshua Nelson, SEDS USA Chair(9:37:29 PM): to build a rockoon (combination of a rocket and a high altitude balloon) that can out preform the others Joshua Nelson, SEDS USA Chair(9:37:41 PM): open to all student groups Joshua Nelson, SEDS USA Chair(9:38:10 PM): one of the good things about California as a launch site Joshua Nelson, SEDS USA Chair(9:38:24 PM): is we have groups down there interested in giving us tours of their facilities during the competition Joshua Nelson, SEDS USA Chair(9:38:33 PM): like Masten Aerospace, Mojave Spaceport, etc.. Basant Sagar, MIT-SEDS (9:38:37 PM): cool Julie Huang -Caltech SEDS (9:39:02 PM): so a definite launch site has not been decided yet? James Pura, University of California, San Diego (9:39:24 PM): if you come anywhere around LA, I can get everyone a SpaceX tour Athena Frost, University of Chicago(9:39:30 PM): when is this competition being held? Joshua Nelson, SEDS USA Chair(9:39:40 PM): Date is TBD, pcanderson85 (9:39:48 PM): Is there a set of official set of rules/requirements? Joshua Nelson, SEDS USA Chair(9:39:48 PM): originally we had an october launch date Joshua Nelson, SEDS USA Chair(9:39:55 PM): but at the last meeting of all teams Joshua Nelson, SEDS USA Chair(9:39:58 PM): we decided to push that back Joshua Nelson, SEDS USA Chair(9:40:06 PM): as only one team was ready to compete Joshua Nelson, SEDS USA Chair(9:40:13 PM): and we had no launch site Joshua Nelson, SEDS USA Chair(9:40:26 PM): yes there are, I can send those out to SEDS Chapters Athena Frost, University of Chicago(9:40:39 PM): yes, please send those out Joshua Nelson, SEDS USA Chair(9:40:48 PM): Right now there are two sites looking very promising Joshua Nelson, SEDS USA Chair(9:40:57 PM): one in Mojave one in Black Rock Desert Jeff Boulware, USU(9:41:09 PM): where is black rock desert? Joshua Nelson, SEDS USA Chair(9:41:14 PM): Western Nevada Joshua Nelson, SEDS USA Chair(9:41:35 PM): not ideal location... but if Cali doesnt work out... need a backup Joshua Nelson, SEDS USA Chair(9:41:45 PM): cant put all of our eggs in one basket like we did with Las Cruces Jeff Boulware, USU(9:41:50 PM): wouldn't it be beneficial to choose a spot that shortens the travel distance for most teams? nick day UBSEDS(9:42:03 PM): somewhere where theres nothing to accidently hit..lol Jeff Boulware, USU(9:42:19 PM): i can't imagine there are many seds chapters able to easily get to western nevada Athena Frost, University of Chicago(9:42:40 PM): where are most of the chapter located? Joshua Nelson, SEDS USA Chair(9:42:56 PM): It would, but in order to get approval for launch Joshua Nelson, SEDS USA Chair(9:43:01 PM): it needs to be an isolated location MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:43:02 PM): I was part of a meeting with space Florida and they showed interest in purchasing the old launch pads down at canaveral airforce station. they seemed to show high interest in student projects Jeff Boulware, USU(9:43:29 PM): sounds perfect Michael P. Green, SEDS-UCF (9:43:38 PM): lots of regulations dealing with anything here in Florida though... as we are currently dealing with all that for our suborbital rocket Joshua Nelson, SEDS USA Chair(9:43:39 PM): Unfortunetly launching from the cape there is a 90% chance of landing in the ocean MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:43:50 PM): of course its completely tentative so no promises Michael P. Green, SEDS-UCF (9:44:02 PM): as I know you guys know very well at ERFSEDS MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:44:12 PM): right Joshua Nelson, SEDS USA Chair(9:44:17 PM): If you guys hear anything more on that front, let me know Joshua Nelson, SEDS USA Chair(9:44:26 PM): but for right now, I dont think any of the teams want a water landing MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:44:38 PM): will do Joshua Nelson, SEDS USA Chair(9:44:52 PM): We're of course more than willing to work with groups like Space Flordia Joshua Nelson, SEDS USA Chair(9:44:55 PM): but we need definites Joshua Nelson, SEDS USA Chair(9:44:56 PM): Jeff Boulware, USU(9:44:58 PM): also, how large of a rocket are you launching? Joshua Nelson, SEDS USA Chair(9:45:00 PM): maybes get us in trouble Joshua Nelson, SEDS USA Chair(9:45:10 PM): That is up to the individual teams Jeff Boulware, USU(9:45:15 PM): do you really need something out of the cape or mojave Jeff Boulware, USU(9:45:16 PM): ? Joshua Nelson, SEDS USA Chair(9:45:18 PM): If I could suggest I send out the rules and guidelines? Jeff Boulware, USU(9:45:24 PM): oh yeah Joshua Nelson, SEDS USA Chair(9:45:25 PM): And you guys can email or IM me questions out of CoC? Jeff Boulware, USU(9:45:34 PM): sure Joshua Nelson, SEDS USA Chair(9:46:03 PM): I'll turn it over to Darrell for the Chapter Punishment question Darrell Cain, Director of Chapter Affairs(9:46:47 PM): As we've redefined the SEDS organization to focus more on chapter members interacting with the rest of the space community Darrell Cain, Director of Chapter Affairs(9:46:57 PM): it's absolutely critical that we keep chapters engaged Darrell Cain, Director of Chapter Affairs(9:47:03 PM): if they aren't engaged Darrell Cain, Director of Chapter Affairs(9:47:23 PM): they technically aren't part of the organization Darrell Cain, Director of Chapter Affairs(9:47:34 PM): and therefore under that logic should eventually be removed Darrell Cain, Director of Chapter Affairs(9:47:51 PM): especially as we start to develop beneifits for chapters Darrell Cain, Director of Chapter Affairs(9:47:56 PM): more importantly Jeff Boulware, USU(9:48:02 PM): but doesn't that defeat the purpose of increasing chapters? Darrell Cain, Director of Chapter Affairs(9:48:05 PM): the organization is defined as a coalition of chapters Darrell Cain, Director of Chapter Affairs(9:48:15 PM): if a chapter is not participating Darrell Cain, Director of Chapter Affairs(9:48:21 PM): then they're not part of the coalition Jeff Boulware, USU(9:48:24 PM): it just seems like instead of penalizing bad chapters, you could reward good ones Jeff Boulware, USU(9:48:36 PM): make it an incentive based thing MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(9:48:53 PM): i agree there nick day UBSEDS(9:49:16 PM): "eventually" being removed implies some rules/regulations involved, like you can only miss two meetings a year, etc... nick day UBSEDS(9:49:22 PM): right? Athena Frost, University of Chicago(9:49:22 PM): I must agree with Darrell that an inactive chapter defeats the purpose of being a chapter Jeff Boulware, USU(9:49:46 PM): i do too Darrell Cain, Director of Chapter Affairs(9:49:52 PM): specifically the current draft of the rules says they have to repeatedly ignore all attempts at communication Jeff Boulware, USU(9:50:00 PM): but if someone were to tell me, 'do this or else you're punished', why try? Darrell Cain, Director of Chapter Affairs(9:50:00 PM): those attempts have to be documented Darrell Cain, Director of Chapter Affairs(9:50:09 PM): if they aren't talking Darrell Cain, Director of Chapter Affairs(9:50:22 PM): then the chapter rep is asked to be reassigned Joshua Nelson, SEDS USA Chair(9:50:26 PM): If I may? Darrell Cain, Director of Chapter Affairs(9:50:28 PM): if the chapter rep isn't reassigned Darrell Cain, Director of Chapter Affairs(9:50:31 PM): go ahead Joshua Nelson, SEDS USA Chair(9:50:42 PM): This is more of a method for removing chapters that drop off the face of the Earth Joshua Nelson, SEDS USA Chair(9:50:49 PM): as we outreach SEDS across the space industry Athena Frost, University of Chicago(9:50:54 PM): I don't think its about punishment. If a chaptr is inactive they are showing that they do not want to be part of SEDS Joshua Nelson, SEDS USA Chair(9:50:56 PM): people want to know where we have active SEDS chapters Joshua Nelson, SEDS USA Chair(9:51:21 PM): If a chapter dissapears Joshua Nelson, SEDS USA Chair(9:51:32 PM): and we have no reasonable ways to contact them Jeff Boulware, USU(9:51:33 PM): so, maybe its a question of turnover Joshua Nelson, SEDS USA Chair(9:51:48 PM): Then we cant tell people there is a chapter there Jeff Boulware, USU(9:51:51 PM): is there any requirement for a chapter rep or president to find a replacement as they move on? Joshua Nelson, SEDS USA Chair(9:52:06 PM): We leave the specific method of turnover to the chapter pcanderson85 (9:52:13 PM): I guess that makes sense if the only behavior warranting punishment is not coming to the meetings... Jeff Boulware, USU(9:52:15 PM): well maybe thats the issue Brian Young, Texas A&M University(9:52:16 PM): if i could interject also Jeff Boulware, USU(9:52:23 PM): exactly Joshua Nelson, SEDS USA Chair(9:52:25 PM): We merely specify there must be a appointed person who will respond to communications Joshua Nelson, SEDS USA Chair(9:52:37 PM): go ahead Brian Brian Young, Texas A&M University(9:53:25 PM): i dont think that its really punishment to remove a chapter, because if they are completely avoiding all communication, Brian Young, Texas A&M University(9:53:32 PM): they're not recieving any benefit of being involved with the national organization/coalition, so they're not losing anything Brian Young, Texas A&M University(9:53:36 PM): (too long a message) Darrell Cain, Director of Chapter Affairs(9:53:42 PM): so...if I may Darrell Cain, Director of Chapter Affairs(9:53:49 PM): an example of this is PSU Darrell Cain, Director of Chapter Affairs(9:53:59 PM): who has not responded to any emails I've sent in six months Darrell Cain, Director of Chapter Affairs(9:54:20 PM): the current outline for "punishment" (and perhaps a better name is needed) Darrell Cain, Director of Chapter Affairs(9:54:24 PM): is I go to their president Darrell Cain, Director of Chapter Affairs(9:54:26 PM): ask for a new rep Darrell Cain, Director of Chapter Affairs(9:54:28 PM): if that fails Darrell Cain, Director of Chapter Affairs(9:54:35 PM): then come when dues are due Darrell Cain, Director of Chapter Affairs(9:54:42 PM): they're dues are increased Jeff Boulware, USU(9:55:10 PM): haha, yeah, for one i think the word "punishment" has too much of a negative connotation to it Athena Frost, University of Chicago(9:55:13 PM): I think that's very reasonable Darrell Cain, Director of Chapter Affairs(9:55:17 PM): as in "if you refuse to fufill your duties to the organization, then you're going to have to pay more to be part of it as a sign that you're going to be better in the future" Darrell Cain, Director of Chapter Affairs(9:55:25 PM): if they don't pay dues Darrell Cain, Director of Chapter Affairs(9:55:35 PM): then they're brought before CoC for removal Darrell Cain, Director of Chapter Affairs(9:55:41 PM): and they are taken off the website Jeff Boulware, USU(9:55:43 PM): so lets say whoever from psu cut off communication and then graduated Darrell Cain, Director of Chapter Affairs(9:55:44 PM): and we don't talk about them Darrell Cain, Director of Chapter Affairs(9:55:45 PM): etc. Jeff Boulware, USU(9:55:55 PM): and then the next student comes in and wants to reinstigate it Jeff Boulware, USU(9:55:59 PM): are they punished for that? Darrell Cain, Director of Chapter Affairs(9:56:06 PM): the increasing dues thing is decided by the exec board Darrell Cain, Director of Chapter Affairs(9:56:11 PM): so if it's a completely different person Darrell Cain, Director of Chapter Affairs(9:56:17 PM): then we'd probably not increase dues Darrell Cain, Director of Chapter Affairs(9:56:20 PM): and actually Darrell Cain, Director of Chapter Affairs(9:56:26 PM): that's close to what is happening Darrell Cain, Director of Chapter Affairs(9:56:38 PM): we've met the AIAA person at PSU Darrell Cain, Director of Chapter Affairs(9:56:44 PM): and she's agreed to look into what's happening Jeff Boulware, USU(9:56:45 PM): why increase the dues at all? if they dont pay dues, shouldn't they immediately be declared inactive? Darrell Cain, Director of Chapter Affairs(9:57:07 PM): because paying dues represents a commitment to the organization Rick Hanton, ISSS(9:57:13 PM): Maybe have the fee set for 1st year groups. Darrell Cain, Director of Chapter Affairs(9:57:14 PM): if in the past they haven't fufilled that commitment Darrell Cain, Director of Chapter Affairs(9:57:30 PM): then we say "you can play again, but you're going to have to pay more this time" Darrell Cain, Director of Chapter Affairs(9:57:40 PM): if they don't pay..then they're inactive Darrell Cain, Director of Chapter Affairs(9:58:01 PM): and then we remove them nick day UBSEDS(9:58:06 PM): i think that we need to have communication with more than just the chapter rep before we cut them off, we cant punish a whole chapter for an inactive rep Coralie Jackman, University of Illinois(9:58:11 PM): Perhaps they could be declared inactive and not recieve SEDS benefits or access until they attend, say, 4 CoCs and prove their willingness to participate Coralie Jackman, University of Illinois(9:58:40 PM): thats roughly one semester John Ferreira, Florida Tech(9:58:43 PM): Agreed. And as we start to deal more with other organizations outside of SEDS, keep a list of active chapters and only end up referring them. Jeff Boulware, USU(9:58:52 PM): sure, that borders on a reward based system Darrell Cain, Director of Chapter Affairs(9:59:05 PM): I'm fine with the idea Jeff Boulware, USU(9:59:09 PM): preference for benefits goes to more active chapters Jeff Boulware, USU(9:59:17 PM): ie, the miles thing Darrell Cain, Director of Chapter Affairs(9:59:25 PM): hmmm...alright Darrell Cain, Director of Chapter Affairs(9:59:41 PM): we'll discuss it in exec and bring a formal document to you guys next month Darrell Cain, Director of Chapter Affairs(9:59:45 PM): for a vote Darrell Cain, Director of Chapter Affairs(9:59:52 PM): or rather..that's my suggestions Darrell Cain, Director of Chapter Affairs(9:59:59 PM): if you guys want that to happen Jeff Boulware, USU(9:59:59 PM): either way, i think one thing for sure, is that the word "punishment" needs to go Joshua Nelson, SEDS USA Chair(10:00:12 PM): (poke, someone make a motion) Michael P. Green, SEDS-UCF (10:00:14 PM): i move for what darrell said Darrell Cain, Director of Chapter Affairs(10:00:17 PM): alright Basant Sagar, MIT-SEDS (10:00:23 PM): i second Darrell Cain, Director of Chapter Affairs(10:00:24 PM): it's been moved to the end of the agenda Darrell Cain, Director of Chapter Affairs(10:00:32 PM): now..any more questions about exec board decisions? Basant Sagar, MIT-SEDS (10:00:42 PM): a couple of quick 'uns Basant Sagar, MIT-SEDS (10:00:55 PM): what's the deal with CATS guys Brian Young, Texas A&M University(10:01:05 PM): josh? Basant Sagar, MIT-SEDS (10:01:12 PM): and who are the interns in Spain and what are they doing Joshua Nelson, SEDS USA Chair(10:01:56 PM): CATS is Cheap Access to Space, a group of the space organizations are getting together to sign a series of documents basically saying that Cheap Access to Space is important Joshua Nelson, SEDS USA Chair(10:02:33 PM): A number of other organizations such as the National Space Society, SFF, and Planetary Society are also cosigning the document with SEDS showing our support for such technologies Joshua Nelson, SEDS USA Chair(10:03:08 PM): Not much in the way of requirements, they just wanted our support for cheap and reliable space access. Joshua Nelson, SEDS USA Chair(10:03:20 PM): The issue of the listserv came up because the information was propietary before New Space Joshua Nelson, SEDS USA Chair(10:03:44 PM): so we voted to clean up the listserv of random people who we do not know who they are on our listserv and are not involved in SEDS Joshua Nelson, SEDS USA Chair(10:03:49 PM): (the Exec Board Listserv) Joshua Nelson, SEDS USA Chair(10:03:58 PM): which is still open to all SEDS members and interested affiliates Joshua Nelson, SEDS USA Chair(10:04:03 PM): Any questions on that item? Basant Sagar, MIT-SEDS (10:04:05 PM): k Basant Sagar, MIT-SEDS (10:04:13 PM): cool Brian Young, Texas A&M University(10:04:22 PM): darrell, do you want to handle discussing volps interns Jeff Boulware, USU(10:04:28 PM): so, again, who are the interns in spain? Darrell Cain, Director of Chapter Affairs(10:04:40 PM): right..interns in spain Darrell Cain, Director of Chapter Affairs(10:05:13 PM): basically it's a non-affiliated group looking at the various student space groups out there Darrell Cain, Director of Chapter Affairs(10:05:31 PM): trying to understand better what the current status is and producing recommendations Darrell Cain, Director of Chapter Affairs(10:05:40 PM): they were not formed by SEDS USA or SEDS Earth Darrell Cain, Director of Chapter Affairs(10:05:50 PM): but since they are students Darrell Cain, Director of Chapter Affairs(10:05:57 PM): and some are from the US Darrell Cain, Director of Chapter Affairs(10:06:09 PM): the exec board has agreed to answer their questions Darrell Cain, Director of Chapter Affairs(10:06:37 PM): your contact information was given under the understanding that you can choose to respond or not to respond Darrell Cain, Director of Chapter Affairs(10:06:47 PM): and they would not give it out Darrell Cain, Director of Chapter Affairs(10:06:59 PM): nor send emails without me in the loop Jeff Boulware, USU(10:07:08 PM): so seds' involvement with them is just answer questions? Darrell Cain, Director of Chapter Affairs(10:07:13 PM): yep Darrell Cain, Director of Chapter Affairs(10:07:19 PM): if you want to Darrell Cain, Director of Chapter Affairs(10:07:22 PM): if you don't want to Jeff Boulware, USU(10:07:24 PM): yeah, that sounds fine Darrell Cain, Director of Chapter Affairs(10:07:27 PM): you don't have to Darrell Cain, Director of Chapter Affairs(10:07:34 PM): any other questions? Jeff Boulware, USU(10:07:36 PM): it sounded like seds was funding them at first Jeff Boulware, USU(10:07:39 PM): all is good Basant Sagar, MIT-SEDS (10:07:53 PM): sounds good Darrell Cain, Director of Chapter Affairs(10:08:08 PM): alright..floor is now closed Darrell Cain, Director of Chapter Affairs(10:08:55 PM): next item Darrell Cain, Director of Chapter Affairs(10:08:58 PM): AAS MOU Darrell Cain, Director of Chapter Affairs(10:09:01 PM): Brian has the floor Invitation result for buddy nick day UBSEDS: nick day UBSEDSis not available. Brian Young, Texas A&M University(10:09:52 PM): similar to last meeting, we have a proposed MOU for working with the American Astronautical Society Invitation result for buddy nick day UBSEDS: nick day UBSEDSis not available. Brian Young, Texas A&M University(10:10:11 PM): who are more of a professional society, rather than an advocacy group Joshua Nelson, SEDS USA Chair(10:11:07 PM): Clarification: The AAS MOU is still in effect. It was signed in 2004 by Josh Neubert (chair at the time) and we're putting it up for review by SEDS CoC Brian Young, Texas A&M University(10:11:28 PM): i believe darrell has already emailed you the document Brian Young, Texas A&M University(10:11:48 PM): sorry for the confusion on the status of that MOU Basant Sagar, MIT-SEDS (10:11:52 PM): yeah.. I was wondering who Noubert was Brian Young, Texas A&M University(10:12:32 PM): have the chapters had a chance to review the terms Rick Hanton, ISSS(10:12:32 PM): The document looks pretty good right now, though. Brian Young, Texas A&M University(10:13:07 PM): lets open the floor for discussion Athena Frost, University of Chicago(10:13:16 PM): looked fine to me Darrell Cain, Director of Chapter Affairs(10:13:20 PM): floor has been open to discussion Darrell Cain, Director of Chapter Affairs(10:13:25 PM): if the document looks fine to chapters Darrell Cain, Director of Chapter Affairs(10:13:31 PM): you can motion to vote to approve it Jacob Izraelevitz, Olin SEDS (10:13:32 PM): I see no problems Michael P. Green, SEDS-UCF (10:13:36 PM): i motion to approve Basant Sagar, MIT-SEDS (10:13:45 PM): "Separate arrangements for specific activities... may be entered into" Rick Hanton, ISSS(10:13:53 PM): I like the half-price AAS fee. Didn't know it existed. Joshua Nelson, SEDS USA Chair(10:14:09 PM): Yeah we're going to push those things alot more Basant Sagar, MIT-SEDS (10:14:09 PM): can I have an example of something we did like that MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:14:13 PM): looks good to me Athena Frost, University of Chicago(10:14:22 PM): I second Darrell Cain, Director of Chapter Affairs(10:15:04 PM): alright Darrell Cain, Director of Chapter Affairs(10:15:14 PM): a motion to approve the AAS MOU has been put forth and seconded Darrell Cain, Director of Chapter Affairs(10:15:22 PM): vote with chapter- aye/nay/abstain Darrell Cain, Director of Chapter Affairs(10:15:26 PM): you have one minute from now Darrell Cain, Director of Chapter Affairs(10:15:28 PM): go John Ferreira, Florida Tech(10:15:33 PM): FIT: aye Athena Frost, University of Chicago(10:15:41 PM): University of Chciago-aye Basant Sagar, MIT-SEDS (10:15:41 PM): MIT: aye Michael P. Green, SEDS-UCF (10:15:44 PM): University of Central Florida: aye Kyle Stephens - University of Arizona(10:15:45 PM): University of Arizona: aye pcanderson85 (10:15:45 PM): Aye. Jacob Izraelevitz, Olin SEDS (10:15:46 PM): Olin: aye Rick Hanton, ISSS(10:15:49 PM): Iowa State: aye libby herpich, worcester polytechnic institute(10:15:51 PM): WPI AYE James Pura, University of California, San Diego (10:15:55 PM): ucsd aye MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:16:08 PM): aye pcanderson85 (10:16:18 PM): USU: Aye, that is. Darrell Cain, Director of Chapter Affairs(10:16:35 PM): motion passes: 12 in favor Darrell Cain, Director of Chapter Affairs(10:16:42 PM): next item on agenda...SFF MOU Darrell Cain, Director of Chapter Affairs(10:16:46 PM): floor is passed to Brian Brian Young, Texas A&M University(10:17:04 PM): again, this was emailed out as well, to enter into a formal arrangement with the Space Frontier Foundation Brian Young, Texas A&M University(10:17:27 PM): it is a very different form than the AAS one, and it is up for approval, not renewal Brian Young, Texas A&M University(10:18:08 PM): also, it has not yet been approved from the SFF side, so it is only a proposal at this point Brian Young, Texas A&M University(10:18:19 PM): its the same wording as the NSS one that was approved two months ago Brian Young, Texas A&M University(10:19:07 PM): with a modification for the arrangement we have with new space Brian Young, Texas A&M University(10:19:16 PM): id like to open the floor for discussion on this document now Brian Young, Texas A&M University(10:19:40 PM): the arrangement being free admission to new space for volunteers Rick Hanton, ISSS(10:19:53 PM): What are the reasonable privacy restrictions going to be? Joshua Nelson, SEDS USA Chair(10:20:19 PM): For the access to the members database? Joshua Nelson, SEDS USA Chair(10:20:26 PM): (sorry clarifying) Rick Hanton, ISSS(10:21:21 PM): yes Joshua Nelson, SEDS USA Chair(10:21:47 PM): The access to the members database will be restricted to distribution of benefits Joshua Nelson, SEDS USA Chair(10:22:27 PM): the only reason it is a line item in the agreement at all is that these organizations need a list of our members or member chapters in order to give them the benefits we request as an organization Joshua Nelson, SEDS USA Chair(10:22:54 PM): things like... getting into a conference for free Michael P. Green, SEDS-UCF (10:23:03 PM): well, it looks acceptable overall in my opinion... and not too different from the NSS one I believe Rick Hanton, ISSS(10:23:05 PM): That makes perfect sense. Joshua Nelson, SEDS USA Chair(10:23:06 PM): if we arrange such a thing, we need a list of SEDS members attending to give to the organizers Jacob Izraelevitz, Olin SEDS (10:23:42 PM): Sounds cool Rick Hanton, ISSS(10:23:43 PM): It looks good to me too. Basant Sagar, MIT-SEDS (10:23:58 PM): it was contingent on the other organization also having a compatible privacy policy in place John Ferreira, Florida Tech(10:24:04 PM): Sounds fine to me. Michael P. Green, SEDS-UCF (10:24:12 PM): UCF motions to put this MOU up for a vote for approval Darrell Cain, Director of Chapter Affairs(10:24:23 PM): a motion is on the floor, is there a second? Jacob Izraelevitz, Olin SEDS (10:24:27 PM): seconded Darrell Cain, Director of Chapter Affairs(10:24:37 PM): Vote on approving the SFF MOU Darrell Cain, Director of Chapter Affairs(10:24:43 PM): votes as before Darrell Cain, Director of Chapter Affairs(10:24:44 PM): go Michael P. Green, SEDS-UCF (10:24:45 PM): UCF: aye pcanderson85 (10:24:50 PM): USU: aye Kyle Stephens - University of Arizona(10:24:50 PM): University of Arizona: aye John Ferreira, Florida Tech(10:24:52 PM): FIT: aye Basant Sagar, MIT-SEDS (10:24:52 PM): MIT : aye James Pura, University of California, San Diego (10:24:52 PM): ucsd aye Jacob Izraelevitz, Olin SEDS (10:24:52 PM): Olin: aye MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:24:55 PM): ERAU: aye Rick Hanton, ISSS(10:24:58 PM): Iowa State: aye libby herpich, worcester polytechnic institute(10:25:05 PM): wpi aye nick day UBSEDS(10:25:09 PM): UBSEDS: abstain Athena Frost, University of Chicago(10:25:16 PM): UofC-aye Darrell Cain, Director of Chapter Affairs(10:25:57 PM): Vote is closed: 11 ayes- 1 abstain Darrell Cain, Director of Chapter Affairs(10:26:13 PM): next item on agenda- chapter dues Darrell Cain, Director of Chapter Affairs(10:26:18 PM): floor is given to Brian Brian Young, Texas A&M University(10:26:51 PM): the final exec board proposal for this meeting is to approve maintaining chapter dues at the current $25/chapter for the year Brian Young, Texas A&M University(10:27:11 PM): we'd like you to approve, change, or disapprove Brian Young, Texas A&M University(10:27:22 PM): and now, id like to open the floor for discussion nick day UBSEDS(10:28:16 PM): what would the money be used for? how would it be spent? Rick Hanton, ISSS(10:28:24 PM): what is the cost basis of that level of dues (aka is that covering all expenses?) Michael P. Green, SEDS-UCF (10:28:29 PM): in my opinion, $25 for a chapter is nothing... if anything it should be increased a little bit..... Michael P. Green, SEDS-UCF (10:28:31 PM): though if SEDS-USA will have enough money to run based on the endowment and we really want to sell the "only $25" thing, then keep it how it is Brian Young, Texas A&M University(10:29:06 PM): money goes to operational expenses, things like mailing out materials Brian Young, Texas A&M University(10:29:18 PM): a lot of it right now is for filing with the IRS, taking care of the shipping and fees nick day UBSEDS(10:29:40 PM): ok, thanx Brian Young, Texas A&M University(10:29:40 PM): we're not primarily run on dues, but its good to maintain some funding for incidental costs nick day UBSEDS(10:29:53 PM): agreed Jacob Izraelevitz, Olin SEDS (10:30:00 PM): fair enough Brian Young, Texas A&M University(10:30:02 PM): i also think that a main component of dues is maintaining ownership of the organization Brian Young, Texas A&M University(10:30:09 PM): a small investment goes a long way to help that John Ferreira, Florida Tech(10:30:15 PM): I think even if a small increase was needed, due to all the filing expenses, should be fine. It can always be lowered later again. Joshua Nelson, SEDS USA Chair(10:30:37 PM): And if I may, when people need to 'pay' to be part of an organization, they feel they need to get something out of it, and are more likely to be active. Michael P. Green, SEDS-UCF (10:30:38 PM): i would not be opposed to an increase to like $40 Joshua Nelson, SEDS USA Chair(10:32:03 PM): ? Michael P. Green, SEDS-UCF (10:32:19 PM): what does everyone else think? Rick Hanton, ISSS(10:32:22 PM): My only oppositon to that is that in our group's case, that money must come out of our members (rather than the institution), but $40 isn't bad. Darrell Cain, Director of Chapter Affairs(10:32:45 PM): to break one of my own rules here: The exec board is not looking for an increase in dues. The only reason to increase dues is if the majority of CoC believes that dues should be increased for some reason pcanderson85 (10:32:58 PM): Yeah. If it's not broken... Michael P. Green, SEDS-UCF (10:33:04 PM): well, i mean we have like 60 members paying $15-20 dues to our chapter, so we can afford it... the question is, does it need to be increased? Rick Hanton, ISSS(10:33:07 PM): don't fix it Joshua Nelson, SEDS USA Chair(10:33:18 PM): If I may speak? Joshua Nelson, SEDS USA Chair(10:33:24 PM): The reason they're so low, Kyle Stephens - University of Arizona(10:33:27 PM): I don't think an increase is needed Joshua Nelson, SEDS USA Chair(10:33:30 PM): is that reason you just mentioned Joshua Nelson, SEDS USA Chair(10:33:39 PM): that it comes out of the members (in hte end) Joshua Nelson, SEDS USA Chair(10:33:43 PM): and some chapters dont have alot of people Athena Frost, University of Chicago(10:34:00 PM): don't chapters get school funding? Joshua Nelson, SEDS USA Chair(10:34:04 PM): not all Michael P. Green, SEDS-UCF (10:34:11 PM): lol, thats funny... school funding Brian Young, Texas A&M University(10:34:13 PM): some do, some dont, depends on the schools structure MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:34:17 PM): in that case the amount could be varied based on chapter size Athena Frost, University of Chicago(10:34:33 PM): or we could just leave it as it is Joshua Nelson, SEDS USA Chair(10:34:56 PM): But I do appreciate that you guys are interested in paying more for what you get from SEDS. I'll keep it in mind in the future if we need more operational funds. nick day UBSEDS(10:35:08 PM): it was already asked, though i dont believe answered...is the current $25 sufficient for our needs? Michael P. Green, SEDS-UCF (10:35:10 PM): josh and darrell, you guys would know better than us, what is the real financial situation of nationals? do they need more? Joshua Nelson, SEDS USA Chair(10:35:34 PM): Darrell and I both believe it to be sufficient Joshua Nelson, SEDS USA Chair(10:35:44 PM): (feel free to pipe up D) Michael P. Green, SEDS-UCF (10:35:44 PM): well, then its settled basically Joshua Nelson, SEDS USA Chair(10:35:52 PM): The decision is yours Darrell Cain, Director of Chapter Affairs(10:35:55 PM): as moderator I'm not technically allowed to participate in debate Darrell Cain, Director of Chapter Affairs(10:36:01 PM): but Josh does speak for me here Joshua Nelson, SEDS USA Chair(10:36:05 PM): Final power in this matter rests with you guys Joshua Nelson, SEDS USA Chair(10:36:48 PM): *coughs* Darrell Cain, Director of Chapter Affairs(10:36:50 PM): Josh is suggesting a motion be put upon the floor, do we have a second for that suggestion Joshua Nelson, SEDS USA Chair(10:36:50 PM): ? Rick Hanton, ISSS(10:37:02 PM): ISU seconds.] Basant Sagar, MIT-SEDS (10:38:40 PM): i propose a motion for increasing the Chapter Dues amount James Pura, University of California, San Diego (10:38:41 PM): i motion to approve the amount Darrell Cain, Director of Chapter Affairs(10:38:46 PM): that is a second John Ferreira, Florida Tech(10:38:53 PM): I second the motion to increase. Michael P. Green, SEDS-UCF (10:38:53 PM): i 2nd, the 2nd motion Darrell Cain, Director of Chapter Affairs(10:38:53 PM): vote is starting now Darrell Cain, Director of Chapter Affairs(10:39:00 PM): go Rick Hanton, ISSS(10:39:04 PM): ISU: aye Kyle Stephens - University of Arizona(10:39:17 PM): U of A: aye John Ferreira, Florida Tech(10:39:18 PM): Wait, which one are we voting for? Darrell Cain, Director of Chapter Affairs(10:39:24 PM): oh god Darrell Cain, Director of Chapter Affairs(10:39:26 PM): sorry Darrell Cain, Director of Chapter Affairs(10:39:32 PM): we have a motion to increase? pcanderson85 (10:39:35 PM): Yeah... How much is the change? Jeff Boulware, USU(10:39:36 PM): so, if the $25 doesn't do much in the long run Darrell Cain, Director of Chapter Affairs(10:39:37 PM): and a motion to approve the final? Darrell Cain, Director of Chapter Affairs(10:39:41 PM): original Jeff Boulware, USU(10:39:42 PM): what does 40 do? Jeff Boulware, USU(10:39:50 PM): how much would be required to make an impact Jeff Boulware, USU(10:39:51 PM): ? Darrell Cain, Director of Chapter Affairs(10:39:53 PM): alright Darrell Cain, Director of Chapter Affairs(10:39:56 PM): by rules of order Darrell Cain, Director of Chapter Affairs(10:39:57 PM): two votes Darrell Cain, Director of Chapter Affairs(10:40:18 PM): 1st vote- to increase the amount -MIT please specify the amount Darrell Cain, Director of Chapter Affairs(10:40:28 PM): 2nd vote - to keep it at 25 Darrell Cain, Director of Chapter Affairs(10:40:35 PM): MIT please specify the increased amount Basant Sagar, MIT-SEDS (10:41:02 PM): $40 Darrell Cain, Director of Chapter Affairs(10:41:20 PM): alright...does FIT still second? John Ferreira, Florida Tech(10:41:22 PM): I still second the increase. Darrell Cain, Director of Chapter Affairs(10:41:29 PM): alright..vote starts now Darrell Cain, Director of Chapter Affairs(10:41:38 PM): this is for INCREASING TO 40 Darrell Cain, Director of Chapter Affairs(10:41:42 PM): go James Pura, University of California, San Diego (10:41:47 PM): ucsd aye Rick Hanton, ISSS(10:41:49 PM): ISU: nay Athena Frost, University of Chicago(10:41:50 PM): UofC-nay Darrell Cain, Director of Chapter Affairs(10:41:50 PM): second vote will be to stay at 25 Basant Sagar, MIT-SEDS (10:41:50 PM): MIT aye John Ferreira, Florida Tech(10:41:52 PM): FIT: aye MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:41:53 PM): ERAU-nay Michael P. Green, SEDS-UCF (10:41:54 PM): UCF - abstain Kyle Stephens - University of Arizona(10:41:59 PM): U of A: nay libby herpich, worcester polytechnic institute(10:42:01 PM): wpi nay Jacob Izraelevitz, Olin SEDS (10:42:01 PM): Olin: nay pcanderson85 (10:42:02 PM): USU nay nick day UBSEDS(10:42:02 PM): UBSEDS-nay Darrell Cain, Director of Chapter Affairs(10:42:35 PM): 3 aye, 8 nays, 1 abstain Darrell Cain, Director of Chapter Affairs(10:42:38 PM): motion is defeated Darrell Cain, Director of Chapter Affairs(10:42:46 PM): second motion - keep dues at 25 pcanderson85 (10:42:53 PM): USU: Aye Darrell Cain, Director of Chapter Affairs(10:42:53 PM): vote starts now pcanderson85 (10:42:58 PM): USU:Aye Rick Hanton, ISSS(10:42:59 PM): ISU: aye MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:43:00 PM): ERAU - aye Jacob Izraelevitz, Olin SEDS (10:43:02 PM): Olin: Aye Kyle Stephens - University of Arizona(10:43:03 PM): U of A: aye Michael P. Green, SEDS-UCF (10:43:04 PM): ucf - abstain nick day UBSEDS(10:43:06 PM): UBSEDS - aye libby herpich, worcester polytechnic institute(10:43:14 PM): wpi aye Basant Sagar, MIT-SEDS (10:43:15 PM): MIT : aye John Ferreira, Florida Tech(10:43:16 PM): FIT: aye James Pura, University of California, San Diego (10:43:39 PM): ucsd aye Darrell Cain, Director of Chapter Affairs(10:43:57 PM): 10 ayes, and 1 abstain Darrell Cain, Director of Chapter Affairs(10:44:04 PM): measure passes Darrell Cain, Director of Chapter Affairs(10:44:11 PM): I shall start bothering you for dues August 1st Darrell Cain, Director of Chapter Affairs(10:44:33 PM): and they have to be paid by a week before the conference Darrell Cain, Director of Chapter Affairs(10:44:39 PM): item is now closed Darrell Cain, Director of Chapter Affairs(10:44:43 PM): last item on agenda Darrell Cain, Director of Chapter Affairs(10:44:54 PM): -Punishment = "thingie Darrell said" Darrell Cain, Director of Chapter Affairs(10:45:00 PM): item was put on agenda by UCF Darrell Cain, Director of Chapter Affairs(10:45:03 PM): so UCF has floor Michael P. Green, SEDS-UCF (10:45:49 PM): well, I just wanted to make sure everyone could come to some sort of agreement on this issue Michael P. Green, SEDS-UCF (10:46:36 PM): I don't think the actual "punishment" is a major issue, as its just the wording.. but we need a way to handle chapters than fall off the face of the earth Michael P. Green, SEDS-UCF (10:46:53 PM): so... feel free to continue the discussion... I open up the floor Brian Young, Texas A&M University(10:47:20 PM): i propose that the exec board rework the document to use a different word besides punishment nick day UBSEDS(10:47:29 PM): how about "penalty" nick day UBSEDS(10:47:31 PM): ? Brian Young, Texas A&M University(10:47:36 PM): and focus more on extending benefits rather than taking them away Rick Hanton, ISSS(10:47:38 PM): sounds better Brian Young, Texas A&M University(10:47:42 PM): and bringing it back for the next CoC pcanderson85 (10:47:52 PM): Agreed. Jeff Boulware, USU(10:47:54 PM): how about just adding it into the guidelines for chapter activity? MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:47:58 PM): how about a probabtionary period...send a warning message if no reponse is made in X days, erase the chapter Kyle Stephens - University of Arizona(10:48:40 PM): How about it is made mandatory that chapters provide two members' contact info Basant Sagar, MIT-SEDS (10:48:48 PM): if the chapter does fall off the face of earth... SEDS exec can appoint a new President over there John Ferreira, Florida Tech(10:48:57 PM): well, if we're giving benefits to active chapters, make up guidelines for noncommunication for the benefits to be stripped away, and if by due time they still are MIA then they stop being a chapter anyways. Joshua Nelson, SEDS USA Chair(10:48:57 PM): I would advise against that Joshua Nelson, SEDS USA Chair(10:49:00 PM): highly Jeff Boulware, USU(10:49:02 PM): what about requiring members to provide a faculty point of contact? nick day UBSEDS(10:49:04 PM): but we want to make sure that all our resources are exhausted..dont let one bad chp rep spoil the whole chp. Joshua Nelson, SEDS USA Chair(10:49:09 PM): (SEDS Exec appointing presidents... very bad territory to get into) Jeff Boulware, USU(10:49:10 PM): faculty are much more permanent than students Basant Sagar, MIT-SEDS (10:49:15 PM): haha Rick Hanton, ISSS(10:49:34 PM): That's true. John Ferreira, Florida Tech(10:49:40 PM): Is there a list of faculty advisors for the chapters anywhere? Athena Frost, University of Chicago(10:49:45 PM): having a faculty advisor is a good idea Rick Hanton, ISSS(10:49:54 PM): Our advisor was in our group in the 80s and is very reliable. Jeff Boulware, USU(10:50:02 PM): they wouldn't even have to be an advisor Jeff Boulware, USU(10:50:07 PM): just a poc libby herpich, worcester polytechnic institute(10:50:19 PM): point of contact? Joshua Nelson, SEDS USA Chair(10:50:20 PM): but the point is Jeff Boulware, USU(10:50:25 PM): yah Joshua Nelson, SEDS USA Chair(10:50:25 PM): if the points of contact dont respond Joshua Nelson, SEDS USA Chair(10:50:31 PM): right now we require several points of contact Jeff Boulware, USU(10:50:32 PM): but the faculty should Joshua Nelson, SEDS USA Chair(10:50:41 PM): but what if none respond, and they dont seem interested in keeping up the chapter? Brian Young, Texas A&M University(10:50:41 PM): does having the exec board bring back a revised document based on your suggestions for approval next month sound good to the chapters? nick day UBSEDS(10:50:43 PM): we have contact info on the website, like the pres and rep... nick day UBSEDS(10:51:10 PM): for the faculty advisor, i mean MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:51:11 PM): sounds good to me Rick Hanton, ISSS(10:51:18 PM): the point is that a professor is much more permanent than students John Ferreira, Florida Tech(10:51:33 PM): If they don't seem interested in keeping the chapter, slowly strip away benefits (referring them to corps after 2 months, etc.), and by the time dues come around again they can pay and gain the benefits back with being active. pcanderson85 (10:51:35 PM): Yeah, that sounds good. Then we can discuss the idea after its been a little more refined. Jeff Boulware, USU(10:51:35 PM): and i would definitely get the profs phone number instead of just an email Jeff Boulware, USU(10:51:44 PM): i agree Brian Young, Texas A&M University(10:52:06 PM): (motion) Michael P. Green, SEDS-UCF (10:52:10 PM): with clubs however, advisors change more than officers... and a lot of advisors are just such on paper Michael P. Green, SEDS-UCF (10:52:26 PM): ucf motions to let this issue go back to SEDS exec. to discuss and come back next month Michael P. Green, SEDS-UCF (10:52:30 PM): to us pcanderson85 (10:52:38 PM): I second Darrell Cain, Director of Chapter Affairs(10:52:45 PM): we have a motion on the table Athena Frost, University of Chicago(10:52:53 PM): i second Darrell Cain, Director of Chapter Affairs(10:52:53 PM): usual voting Darrell Cain, Director of Chapter Affairs(10:52:55 PM): go MICHAEL BEDARD, EMBRY-RIDDLE AERONAUTICAL UNIVERSITY(10:52:57 PM): ERAU: aye Rick Hanton, ISSS(10:52:58 PM): ISU: aye pcanderson85 (10:53:01 PM): USU: Aye Kyle Stephens - University of Arizona(10:53:02 PM): U of A: aye nick day UBSEDS(10:53:02 PM): UBSEDS:aye Jacob Izraelevitz, Olin SEDS (10:53:03 PM): Olin: aye Basant Sagar, MIT-SEDS (10:53:03 PM): MIT: aye Athena Frost, University of Chicago(10:53:07 PM): UofC- aye John Ferreira, Florida Tech(10:53:08 PM): FIT: aye Michael P. Green, SEDS-UCF (10:53:09 PM): ucf aye libby herpich, worcester polytechnic institute(10:53:10 PM): wpi aye Darrell Cain, Director of Chapter Affairs(10:54:00 PM): vote closes: 11 ayes John Ferreira, Florida Tech(10:54:08 PM): Side thought: Our ideas and suggestions here will get brought up for discussion at SEDS exec., right? Darrell Cain, Director of Chapter Affairs(10:54:14 PM): matter goes back to exec board and is put on the agenda next month Darrell Cain, Director of Chapter Affairs(10:54:18 PM): yep Darrell Cain, Director of Chapter Affairs(10:54:27 PM): everything you ever tell me goes to Exec Darrell Cain, Director of Chapter Affairs(10:54:30 PM): unless you tell me otherwise Darrell Cain, Director of Chapter Affairs(10:54:37 PM): that concludes the agenda Darrell Cain, Director of Chapter Affairs(10:54:43 PM): and thus concludes the meeting Darrell Cain, Director of Chapter Affairs(10:54:47 PM): meeting adjourned
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
