2008 June 25 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Council of Chapters Meeting, June 25, 2008 |
|
Time: 9:00pm EST |
Darrell Cain, Director of Chapter Affairs (9:06:33 PM): meeting called to order at 9:06 pm EST Darrell Cain, Director of Chapter Affairs (9:06:40 PM): 12 chapters in attendance Darrell Cain, Director of Chapter Affairs (9:06:52 PM): 6 chapters currently absent Darrell Cain, Director of Chapter Affairs (9:07:18 PM): PSU, UCB, Purdue, UChicago, USCD and BU SEDS Darrell Cain, Director of Chapter Affairs (9:07:42 PM): spoke to soon Darrell Cain, Director of Chapter Affairs (9:07:55 PM): strike Purdue from that list Darrell Cain, Director of Chapter Affairs (9:07:58 PM): should be joining us shortly Darrell Cain, Director of Chapter Affairs (9:08:04 PM): first item on agenda Darrell Cain, Director of Chapter Affairs (9:08:06 PM): introductions Darrell Cain, Director of Chapter Affairs (9:08:33 PM): starting with people representing their chapter...please list your name and chapter Coralie Jackman, University of Illinois -Urbana Champaign (9:08:58 PM): Coralie Jackman, University of Illinois -Urbana Champaign Jeff Kollasch, ISU (9:09:01 PM): Jeff Kollasch, ISU Jacob Izraelevitz - Olin College (9:09:03 PM): Jacob Izraelevitz - Olin College Kyle Stephens - University of Arizona (9:09:03 PM): Kyle Stephens - University of Arizona Basant V Sagar, MIT-SEDS (9:09:06 PM): Basant V Sagar, MIT-SEDS, Aero/Astro sophomore John Ferreira, Florida Tech (9:09:07 PM): John Ferreira, Florida Tech Grant Atkinson, Texas A&M (9:09:09 PM): Grant Atkinson, Texas A&M Libby Herpich, Worcester Polytechnic Institute (9:09:10 PM): Libby Herpich, Worcester Polytechnic Institute Matt Thill, Caltech (9:09:18 PM): Matt Thill, Caltech Phillip Anderson- Utah State University (9:09:18 PM): Phillip Anderson- Utah State University Jeff Cunningham - SEDS UCF (9:09:24 PM): Jeff Cunningham - SEDS UCF, Orlando, FL--Go Cougars! Darrell Cain, Director of Chapter Affairs (9:10:36 PM): one second Darrell Cain, Director of Chapter Affairs (9:11:20 PM): alright...last identification, Nick Day, U Buffalo = Nick Day, U Buffalo Darrell Cain, Director of Chapter Affairs (9:11:34 PM): next person for introduction Darrell Cain, Director of Chapter Affairs (9:11:40 PM): SEDS Exec board representative Darrell Cain, Director of Chapter Affairs (9:11:49 PM): please state your name, chapter and your position on the board HaoQi Li, Director of Chapter Expansions (9:12:08 PM): Hi my name is HaoQi Li, from MIT SEDS, and I'm the Director of Chapter Expansions Kelly mann, keene seds, chairman of high school affairs (9:12:22 PM): kelly mann, keene seds, chairman of high school affairs Darrell Cain, Director of Chapter Affairs (9:12:27 PM): all other observers please state your name, chapter and affiliation Darrell Cain, Director of Chapter Affairs (9:12:47 PM): Darrell Cain, Stanford/MIT, Director of Chapter Affairs Brian Young, Outreach Director (9:12:54 PM): Brian Young, Texas A&M, Outreach Director Joshua V. Nelson, Chairman of SEDS USA (9:12:57 PM): Joshua V. Nelson, UASEDS, Chairman of SEDS USA Ryan McLinko, Vice Chair (9:13:03 PM): Ryan McLinko, MIT, Vice Chair Darrell Cain, Director of Chapter Affairs (9:14:19 PM): alright Darrell Cain, Director of Chapter Affairs (9:14:26 PM): agenda is as follows Darrell Cain, Director of Chapter Affairs (9:14:33 PM): Exec Board Decisions for the past month Darrell Cain, Director of Chapter Affairs (9:14:40 PM): National Survey decision Darrell Cain, Director of Chapter Affairs (9:14:45 PM): first item is Exec Board Decisions Darrell Cain, Director of Chapter Affairs (9:14:54 PM): as a reminder and a notification to new reps Darrell Cain, Director of Chapter Affairs (9:14:59 PM): any exec board decisions Darrell Cain, Director of Chapter Affairs (9:15:09 PM): can be added to the agenda as a discussion/voting item Darrell Cain, Director of Chapter Affairs (9:15:13 PM): by IMing me during the meeting Darrell Cain, Director of Chapter Affairs (9:15:28 PM): I'm now turning the floor over to HaoQi for the Exec Board Decisions HaoQi Li, Director of Chapter Expansions (9:15:51 PM): Ok I have a long list HaoQi Li, Director of Chapter Expansions (9:16:31 PM): June 3 meeting: ISDC wrap up, the feedback was generally positive, good CoC, we have some schools joining Nick Day, U Buffalo (9:16:35 PM) has entered the room. HaoQi Li, Director of Chapter Expansions (9:16:52 PM): If you have feedback/suggestions for improving/expanding student activities, please talk to us HaoQi Li, Director of Chapter Expansions (9:17:07 PM): Another important thing is: Nastia Rumiantsev is replacing Brian Young for Outreach Coordinator HaoQi Li, Director of Chapter Expansions (9:17:14 PM): but Brian Young will stay as a voting member but focus more on the conference HaoQi Li, Director of Chapter Expansions (9:17:23 PM): June 10th meeting: HaoQi Li, Director of Chapter Expansions (9:17:49 PM): Space Frontiers Conference July 17-19, Crystal City, VA, I think there are still volunteering spots available HaoQi Li, Director of Chapter Expansions (9:18:07 PM): 501c3 Tax form: Our agent Mr. Cohen suggested a group of SEDS Members who should stay involved for a few years for paper filing formality reasons, and the group is: Josh, Darrell, John Gedmark HaoQi Li, Director of Chapter Expansions (9:18:31 PM): High Schools: Kelly wants to meet regularly with the high school reps, and get a section of the website for High Schools HaoQi Li, Director of Chapter Expansions (9:18:53 PM): if you have any questions, feel free to ask anytime HaoQi Li, Director of Chapter Expansions (9:19:33 PM): Database: Darrel is still making it. It'll make chapter reports visible to other chapters, and serve as a resume database HaoQi Li, Director of Chapter Expansions (9:19:42 PM): There is a Mars Society Conference in Boulder, CO, Aug 14-17 HaoQi Li, Director of Chapter Expansions (9:20:05 PM): The SEDS emailing listserv is now managed by the webmaster Ryan McLinko, Vice Chair (9:20:06 PM) has left the room. HaoQi Li, Director of Chapter Expansions (9:20:09 PM): June 23: HaoQi Li, Director of Chapter Expansions (9:20:24 PM): we talked about the endowment fund and Josh sent out the latest version of the expansions kit HaoQi Li, Director of Chapter Expansions (9:20:30 PM): Meeting was cancelled yesterday HaoQi Li, Director of Chapter Expansions (9:20:33 PM): I'm done HaoQi Li, Director of Chapter Expansions (9:20:41 PM): Sorry if it was too long HaoQi Li, Director of Chapter Expansions (9:20:45 PM): Any questions? Darrell Cain, Director of Chapter Affairs (9:21:32 PM): floor has been opened to questions Darrell Cain, Director of Chapter Affairs (9:22:20 PM): alright...floor is closed Darrell Cain, Director of Chapter Affairs (9:22:27 PM): next item on the agenda Darrell Cain, Director of Chapter Affairs (9:22:33 PM): National demographic survey Darrell Cain, Director of Chapter Affairs (9:23:31 PM): Josh will be given the floor Darrell Cain, Director of Chapter Affairs (9:24:47 PM): floor is given to Josh Joshua V. Nelson, Chairman of SEDS USA (9:24:51 PM): Thanks Darrell Joshua V. Nelson, Chairman of SEDS USA (9:25:15 PM): So I sent out a copy of a preliminary version of the SEDS Demographics/Membership survey to all chapters. Joshua V. Nelson, Chairman of SEDS USA (9:25:33 PM): The question came up as to who should be filling these out, once the final version is made Joshua V. Nelson, Chairman of SEDS USA (9:25:52 PM): The intention was that these would be filled out by either the chapter rep or the president, 1 copy for the entire chapter Joshua V. Nelson, Chairman of SEDS USA (9:28:19 PM): Any questions? Basant V Sagar, MIT-SEDS (9:28:43 PM): looks good Joshua V. Nelson, Chairman of SEDS USA (9:28:55 PM): In which case I turn the floor back over to Darrell. Darrell Cain, Director of Chapter Affairs (9:29:07 PM): there was some concern over these surveys Jeff Kollasch, ISU (9:29:14 PM): wait a second... Darrell Cain, Director of Chapter Affairs (9:29:14 PM): and whether or not they would break school policies Darrell Cain, Director of Chapter Affairs (9:29:21 PM): the item was tabled Jeff Kollasch, ISU (9:29:22 PM): Is this for last years members? Darrell Cain, Director of Chapter Affairs (9:29:29 PM): for vote for this meeting Jeff Kollasch, ISU (9:29:30 PM): sorry Darrell Cain, Director of Chapter Affairs (9:29:32 PM): floor is now open Jeff Kollasch, ISU (9:29:59 PM): Is the survey for last semester since its the summer now? Joshua V. Nelson, Chairman of SEDS USA (9:30:08 PM): Yes, last semester (Spring 08) Jeff Kollasch, ISU (9:30:12 PM): Ok thanks Nick Day, U Buffalo (9:30:23 PM): what school policies would we break? Joshua V. Nelson, Chairman of SEDS USA (9:30:23 PM): spring 0 8 (stupid smiley faces) Joshua V. Nelson, Chairman of SEDS USA (9:30:27 PM): There was concern by one chapter Joshua V. Nelson, Chairman of SEDS USA (9:30:34 PM): they belived this might break privacy restrictions Kyle Stephens - University of Arizona (9:30:47 PM): Do the specific questions apply to general membership or dues paying members? Joshua V. Nelson, Chairman of SEDS USA (9:31:18 PM): the only one that makes a difference between general membership and dues paying members are the two that ask for numbers Joshua V. Nelson, Chairman of SEDS USA (9:31:24 PM): everything else is in reference to your entire membership Kyle Stephens - University of Arizona (9:31:33 PM): ok thanks Joshua V. Nelson, Chairman of SEDS USA (9:31:41 PM): (the two being how many general members do you have, how many dues paying do you have) Joshua V. Nelson, Chairman of SEDS USA (9:31:58 PM): I know for alot of chapters they will be the same thing Basant V Sagar, MIT-SEDS (9:32:37 PM): in our case... members dont pay dues Joshua V. Nelson, Chairman of SEDS USA (9:32:49 PM): in which case you can put $0 for that Jacob Izraelevitz - Olin College (9:33:05 PM): I represent a relatively new chapter, and I'm standing in for the actual rep, so I haven't seen the preliminary survey Jacob Izraelevitz - Olin College (9:33:13 PM): can I get that in email? Darrell Cain, Director of Chapter Affairs (9:33:21 PM): your chapter rep should have received it Darrell Cain, Director of Chapter Affairs (9:33:24 PM): I can forward it Darrell Cain, Director of Chapter Affairs (9:33:26 PM): one second Jacob Izraelevitz - Olin College (9:33:30 PM): thx John Ferreira, Florida Tech (9:34:13 PM): The only thing I could really see being an issue about privacy is really the question on the demographics, but I don't know my school's policy well enough to even be sure of that. Joshua V. Nelson, Chairman of SEDS USA (9:34:29 PM): I checked with the UofA thing, and they dont have a problem with it here Joshua V. Nelson, Chairman of SEDS USA (9:34:36 PM): as long as the numbers arent linked to the students names Joshua V. Nelson, Chairman of SEDS USA (9:34:49 PM): I would imagine most schools would be similar Grant Atkinson, Texas A&M (9:34:49 PM): i doubt it would be a problem Grant Atkinson, Texas A&M (9:34:56 PM): at least at A&M Joshua V. Nelson, Chairman of SEDS USA (9:35:16 PM): And if it is a problem at your chapter, just let me know, or when you fill out the survey write that you cant release those numbers John Ferreira, Florida Tech (9:35:24 PM): Ok. Yeah, I figure it most schools should be about the same. I know the members wouldn't have a problem. Jacob Izraelevitz - Olin College (9:35:33 PM): fair enough Joshua V. Nelson, Chairman of SEDS USA (9:35:33 PM): this is supposed to help the organization, not hinder it we dont want to get people in trouble Jacob Izraelevitz - Olin College (9:36:11 PM): I'll go ahead and read it first though Jeff Cunningham - SEDS UCF (9:36:19 PM): Will this be submitted electronically or in print? Jacob Izraelevitz - Olin College (9:36:23 PM): if its not too much trouble Ryan McLinko, Vice Chair (9:36:53 PM) has left the room. Darrell Cain, Director of Chapter Affairs (9:36:59 PM): electronically Joshua V. Nelson, Chairman of SEDS USA (9:37:13 PM): you can ask me questions later outside this meeting if you dont have the document infront of you right now Jacob Izraelevitz - Olin College (9:37:20 PM): cool Jacob Izraelevitz - Olin College (9:37:45 PM): oh i got it, thanks Darrel Darrell Cain, Director of Chapter Affairs (9:38:02 PM): the original point of the item was to decide whether or not chapters should fill out the survey Darrell Cain, Director of Chapter Affairs (9:38:13 PM): since there was a point of contention on it at the last meeting Jacob Izraelevitz - Olin College (9:38:27 PM): this seems fine to me Darrell Cain, Director of Chapter Affairs (9:38:42 PM): I need a motion to approve the surveys distribution to chapters Basant V Sagar, MIT-SEDS (9:39:15 PM): i propose the motion to approve survey distribution Jeff Cunningham - SEDS UCF (9:39:17 PM): Second Darrell Cain, Director of Chapter Affairs (9:39:20 PM): alright Darrell Cain, Director of Chapter Affairs (9:39:33 PM): please cast your vote as School-aye/nay/abstain Darrell Cain, Director of Chapter Affairs (9:39:36 PM): starting now Ryan McLinko, Vice Chair (9:39:36 PM) has entered the room. Grant Atkinson, Texas A&M (9:39:37 PM): Texas A&M- aye Jacob Izraelevitz - Olin College (9:39:43 PM): Olin College - aye Basant V Sagar, MIT-SEDS (9:39:44 PM): MIT aye Coralie Jackman, University of Illinois -Urbana Champaign (9:39:46 PM): UIUC-aye John Ferreira, Florida Tech (9:39:48 PM): F.I.T.-aye Phillip Anderson- Utah State University (9:39:48 PM): Utah State - aye Jeff Kollasch, ISU (9:39:51 PM): ISU aye Jeff Cunningham - SEDS UCF (9:39:52 PM): UCF - aye Kyle Stephens - University of Arizona (9:39:53 PM): UofA-aye Libby Herpich, Worcester Polytechnic Institute (9:39:54 PM): wpi - aye Kelly mann, keene seds, chairman of high school affairs (9:39:58 PM): keene-aye Matt Thill, Caltech (9:40:21 PM): Caltech-aye Matt Thill, Caltech (9:40:31 PM) has left the room. Nick Day, U Buffalo (9:40:34 PM): UB SEDS - aye Darrell Cain, Director of Chapter Affairs (9:40:40 PM): alright Darrell Cain, Director of Chapter Affairs (9:40:43 PM): vote closes Darrell Cain, Director of Chapter Affairs (9:40:45 PM): passes Darrell Cain, Director of Chapter Affairs (9:40:55 PM): I'm going to ask everyone to stay after the meeting Darrell Cain, Director of Chapter Affairs (9:40:57 PM): for a few minutes Darrell Cain, Director of Chapter Affairs (9:41:05 PM): last item which was not listed on the agenda Darrell Cain, Director of Chapter Affairs (9:41:15 PM): MOU with NSS Darrell Cain, Director of Chapter Affairs (9:41:21 PM): floor is passed to Josh Joshua V. Nelson, Chairman of SEDS USA (9:41:32 PM): de ja vu... Joshua V. Nelson, Chairman of SEDS USA (9:41:48 PM): Ok all, we have officially signed the MOU that the CoC reviewed at ISDC Matt Thill, Caltech (9:41:49 PM) has been invited. Joshua V. Nelson, Chairman of SEDS USA (9:41:56 PM): and NSS has signed it as well Matt Thill, Caltech (9:42:01 PM) has entered the room. Joshua V. Nelson, Chairman of SEDS USA (9:42:12 PM): They had no problems with any of the points, and it was signed as proposed Matt Thill, Caltech (9:42:21 PM) has left the room. Jacob Izraelevitz - Olin College (9:42:23 PM): sorry to be the new guy, what are the acronyms? Phillip Anderson- Utah State University (9:42:30 PM): Yeah... Matt Thill, Caltech (9:42:32 PM) has been invited. Invitation result for buddy Matt Thill, Caltech : Matt Thill, Caltech is not available. Joshua V. Nelson, Chairman of SEDS USA (9:42:37 PM): MOU stands for Memorandum of Understanding Joshua V. Nelson, Chairman of SEDS USA (9:42:59 PM): basically it is a document that defined what the relationship is between SEDS and the National Space Society (NSS) algainti (9:43:02 PM) has been invited. Matt Thill, Caltech (9:43:08 PM) has been invited. Joshua V. Nelson, Chairman of SEDS USA (9:43:13 PM): In the past we had issues with agreements being by word of mouth only Matt Thill, Caltech (9:43:18 PM) has entered the room. Joshua V. Nelson, Chairman of SEDS USA (9:43:23 PM): it was decided we should solidify the relationship with a written document Joshua V. Nelson, Chairman of SEDS USA (9:43:50 PM): I sent a copy of the signed NSS/SEDS MOU out to the chapters listserv Joshua V. Nelson, Chairman of SEDS USA (9:44:03 PM): Not sure if it has gone through yet, it is a 1MB file. Joshua V. Nelson, Chairman of SEDS USA (9:44:23 PM): I'll pass the floor back to Darrell, or perhaps open it if he so chooses for questions. Darrell Cain, Director of Chapter Affairs (9:44:38 PM): any questions? Darrell Cain, Director of Chapter Affairs (9:44:55 PM): alright Phillip Anderson- Utah State University (9:44:58 PM): That was sent out recently, then? Joshua V. Nelson, Chairman of SEDS USA (9:45:07 PM): as of 15 minutes ago. Phillip Anderson- Utah State University (9:45:10 PM): How do we know if we're on the listserv? Phillip Anderson- Utah State University (9:45:13 PM): I'm new. Darrell Cain, Director of Chapter Affairs (9:45:26 PM): the original document was sent out about a month ago Darrell Cain, Director of Chapter Affairs (9:45:33 PM): this document is practically the same Darrell Cain, Director of Chapter Affairs (9:45:37 PM): for all the new people Darrell Cain, Director of Chapter Affairs (9:45:40 PM): and all the chapter reps Darrell Cain, Director of Chapter Affairs (9:45:45 PM): that I have email addresses for Darrell Cain, Director of Chapter Affairs (9:45:55 PM): i will send out a copy from the list serv as soon as it hits chapters Darrell Cain, Director of Chapter Affairs (9:45:59 PM): just so we don't miss anybody Nick Day, U Buffalo (9:46:39 PM): so the MOU was just stating the relationship between NSS and SEDS? Nick Day, U Buffalo (9:46:55 PM): just trying to understand completely... Joshua V. Nelson, Chairman of SEDS USA (9:47:30 PM): yes, and the agreements we have in place, like the national organization gets a table at the NSS conference and vice versa Grant Atkinson, Texas A&M (9:47:32 PM): i'm not sure if i have an email of the MOU itself Grant Atkinson, Texas A&M (9:47:39 PM): i'm seeing some emails on discussion of the MOU Grant Atkinson, Texas A&M (9:47:44 PM): but not the actual MOU Joshua V. Nelson, Chairman of SEDS USA (9:47:59 PM): Ok, I just checked the listserv, the email got stuck Jeff Cunningham - SEDS UCF (9:48:14 PM): Nudge it with a stick Joshua V. Nelson, Chairman of SEDS USA (9:48:14 PM): All reps should have it in their inboxes in the next few minutes Joshua V. Nelson, Chairman of SEDS USA (9:48:25 PM): Yeah I used some Drain-O Grant Atkinson, Texas A&M (9:48:34 PM): send it down the series of tubes, eh? Darrell Cain, Director of Chapter Affairs (9:50:09 PM): alright Darrell Cain, Director of Chapter Affairs (9:50:14 PM): that should be arriving shortly Darrell Cain, Director of Chapter Affairs (9:50:19 PM): if there are any concerns Darrell Cain, Director of Chapter Affairs (9:50:25 PM): or questions Darrell Cain, Director of Chapter Affairs (9:50:31 PM): please email Josh at chair@seds.org Joshua V. Nelson, Chairman of SEDS USA (9:50:44 PM): IM is fine as well Darrell Cain, Director of Chapter Affairs (9:50:55 PM): I'm going to officially close the meeting, but please hang around for a few minutes for directives from the Director of Chapter Affairs Darrell Cain, Director of Chapter Affairs (9:50:59 PM): the meeting is officially closed
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 |
