2008 March 25 SEDS-USA Exec Transcript

From SEDSWiki

SEDS-USA Executive Board Meeting, March 25, 2008

Time: 9:00pm EST
Location: AOL Instant Messenger
Attendance: Ryan McLinko, Kelly Mann, HaoQi Li

(21 02 39) Me entered the room.
(21 03 09) KellyMann10 entered the room.
(21 03 13) KellyMann10: Thanks :-)
(21 03 26) HaoQi entered the room.
(21 03 42) Me: josh is having aim issues
(21 03 47) Me: not sure where everyone else is
(21 03 54) KellyMann10: alrighty
(21 04 03) KellyMann10: and i dont have a clue about the others either
(21 07 46) HaoQi: test
(21 07 50) Me: 1s
(21 07 50) HaoQi: are people still here?
(21 07 56) KellyMann10: im here
(21 07 58) HaoQi: eck
(21 07 59) Me: (am talking to josh on the phone)
(21 08 02) Me: then we'll start
(21 08 02) HaoQi: ok
(21 08 24) KellyMann10: k
(21 09 06) Me: ok, so looks like no one else is showing up
(21 09 16) Me: josh can't get online
(21 09 21) Me: aim express = fail
(21 09 28) KellyMann10: ha, ok
(21 09 33) HaoQi: no meeting this time?
(21 09 44) Me: anyway, haoqi do you want to present your item
(21 09 50) Me: or postpone till next week
(21 09 53) Me: when there are more people
(21 10 01) Me: (that's what I'm doign for my item)
(21 10 09) HaoQi: please tell josh to forward the item to other people
(21 10 10) Me: otherwise, I have no problem discussing
(21 10 14) Me: ok
(21 10 30) Me: would you like to discuss now?
(21 10 39) HaoQi: if you don't mind,
(21 10 47) Me: I don't have a problem
(21 11 07) KellyMann10: sure
(21 11 23) HaoQi: http://docs.google.com/Doc?docid=dddt9fdw_82vs95k39m&hl=en
(21 11 28) HaoQi: here is the current email
(21 11 31) HaoQi: if you can't get it
(21 11 50) HaoQi: Can you guys see it?
(21 11 57) KellyMann10: yep
(21 12 12) Me: yep
(21 12 24) HaoQi: please give some comments/suggestions
(21 12 44) Me: I'd put the letter in a you-to-them tone
(21 12 46) HaoQi: pretend you are the head of the science department of a school
(21 12 51) Me: ie instead of "we"
(21 12 53) HaoQi: ok
(21 12 57) Me: introduce yourself as dir exp
(21 13 03) KellyMann10: I recently wrote a bunch of emails to local high schools, want me to send you my version?
(21 13 12) KellyMann10: and i agree with Ryan
(21 13 23) Me: technical note, but I'd change "SEDS USA" to "SEDS-USA"
(21 13 34) Me: not sure if that's how it's supposed to be, but that's what I've been doing
(21 13 42) HaoQi: ok
(21 14 24) Me: additions to your points:
(21 14 36) Me: we have networks with almost every space-related company
(21 15 10) Me: for projects:
(21 15 32) Me: talk to darrell to ensure that you can add some chapter-level projects to the list
(21 15 36) Me: so it sounds impressive
(21 15 52) HaoQi: yeah
(21 16 18) Me: oh, ansari doesn't like to be called a "space tourist"
(21 16 23) Me: despite the fact that she is
(21 16 27) HaoQi: LOL
(21 16 34) Me: use the term we put down for her for the conference
(21 16 55) HaoQi: it's a long paragraph
(21 17 21) Me: I don't think it's a problem
(21 17 32) Me: also, for the second sentence of that point
(21 17 37) Me: change it to on the order of:
(21 18 12) Me: speakers at the conferences range from A to B to C ...or... speakers at the conferences included (even) A, B, C
(21 18 28) Me: (get's the point of the sentence across faster)
(21 18 46) HaoQi: like make a list of
(21 18 47) HaoQi: A
(21 18 48) HaoQi: B
(21 18 49) HaoQi: C
(21 18 59) HaoQi: under the second dashed bullet?
(21 19 02) Me: where A B C are speakers
(21 19 08) Me: yes
(21 19 23) KellyMann10: yeah, i agree, makes it easier to read
(21 19 30) Me: mention the career fair in that point as well
(21 19 51) HaoQi: with the list of some companies?
(21 20 23) Me: if you have a list of a few speakers, then sure
(21 20 56) Me: also for benefits:
(21 21 23) Me: you can also mention exclusive notification of internship opportunities
(21 21 31) Me: conference and other activity discounts
(21 21 46) Me: *internship=internship/job
(21 21 57) HaoQi: wait, notification of internship opportunities?
(21 22 15) Me: we have an internship page on the website
(21 22 22) Me: and I send out emails when they come in
(21 22 23) HaoQi: oh okay
(21 22 27) Me: doesn't happen often
(21 22 29) Me: but does
(21 22 40) Me: are you guys on seds-members@seds.org
(21 22 46) KellyMann10: i think so
(21 22 49) Me: if not, I should add you (that's where I send them)
(21 23 02) KellyMann10: what was the most recent post on that list?
(21 23 10) Me: umm, was a while ago
(21 23 16) HaoQi: can you send a test email?
(21 23 35) Me: looks like last november
(21 23 50) Me: I'd rather not send a test for one member's benefit
(21 24 07) Me: (I always want to kill people who send those kinds of emails to lists)
(21 24 27) Me: I can check to see if you're on though
(21 24 39) HaoQi: thanks
(21 25 35) KellyMann10: i dont think im on it
(21 25 43) Me: ok, I'm having trouble finding the link, so I'll check later
(21 25 48) Me: anyway...
(21 25 49) HaoQi: sure
(21 25 49) KellyMann10: i have emails about the internship but they are from seds-announce
(21 25 56) HaoQi: ok
(21 25 58) Me: yeah, ben sent one to that
(21 26 10) Me: although I believe it was discuss
(21 26 19) Me: b/c I wouldn't have approved one to announce
(21 26 35) KellyMann10: probably was
(21 26 41) HaoQi: for the letter
(21 26 50) HaoQi: do you think I should bullet-format it more?
(21 26 56) Me: no
(21 27 04) HaoQi: ok
(21 27 09) Me: I think the formatting is pretty good as-is
(21 28 08) Me: I'm about out of comments from a first glance
(21 28 28) HaoQi: ok
(21 28 30) HaoQi: Kelly
(21 28 34) HaoQi: Do you have any coments?
(21 29 01) KellyMann10: I think its pretty good HaoQi, if you see something you like from my email, feel free to put it in
(21 29 19) KellyMann10: we covered most of the same points though
(21 29 22) HaoQi: ok
(21 29 30) HaoQi: ok
(21 29 40) HaoQi: so I'll fix up the letter tomorrow perhaps
(21 30 10) KellyMann10: k
(21 30 12) HaoQi: for the next meeting we can look over the new version
(21 30 19) HaoQi: and then I can start sending it out
(21 31 40) HaoQi: oh
(21 31 41) Me: btw, you two are on the list now
(21 31 45) HaoQi: thanks
(21 31 50) KellyMann10: great, thanks Ryan
(21 32 11) Me: (this can also be a good reminder for anyone who reads the minutes)
(21 33 02) KellyMann10: yeah
(21 33 06) Me: anything else haoqi
(21 33 20) HaoQi: not really
(21 33 27) Me: kelly anything?
(21 33 28) HaoQi: the "join" website needs to be fixed
(21 33 34) HaoQi: but we can worry about it later
(21 33 35) Me: email hosh
(21 33 39) Me: *josh (sosa)
(21 33 52) KellyMann10: Just that i havent received any replys from my emails to the high schools
(21 34 06) Me: do you have phone #s
(21 34 14) KellyMann10: so i think ill re send them, and if i still have no response in a week, ill call them up
(21 34 19) Me: k
(21 34 23) KellyMann10: or do you think its better to just call them now?
(21 34 30) Me: how long has it been
(21 34 38) KellyMann10: about a week and a half
(21 34 43) Me: you can call then
(21 34 52) Me: alternatively, another email then call is also fine
(21 34 56) KellyMann10: k
(21 34 58) Me: so your call
(21 35 02) Me: no pun intended
(21 35 13) KellyMann10: :P ill send out emails, then call
(21 35 30) Me: anyway, all I had on a general note was:
(21 35 35) Me: reminder: coc is tomorrow
(21 35 43) KellyMann10: yeah
(21 35 43) Me: and finance meeting in the hour before that
(21 35 55) Me: josh and I will be there in an official capacity
(21 36 00) KellyMann10: 9pm est for CoC?
(21 36 02) Me: but anyone els is welcome
(21 36 03) Me: yes
(21 36 05) HaoQi: ok
(21 36 05) KellyMann10: k
(21 36 09) HaoQi: thanks
(21 36 16) Me: otherwise, that is all from me
(21 36 37) KellyMann10: thats it for me as well
(21 36 40) Me: if nothing else, meeting is adjourned

2007-2008 SEDS-USA Meetings

Exec Board Minutes: