2008 October 28 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, October 28, 2008 |
|
Time: 9:00pm EST |
Action items
- Brian Young: Spam all SEDS members to try to get more attendance at the conference. Get help from Ryan M. if needed.
[18:06] Jedi8798: ok... well starting without Darrell, Ryan G, and HQ [18:06] Jedi8798: First item for today is CoC [18:06] Jedi8798: this Wednesday (tommorow) [18:06] Jedi8798: same old time same old place [18:06] Jedi8798: I'll be doing the Exec updates [18:07] Jedi8798: I wanted to ask Darrell if there were any other items, but at this point I dont think there are [18:07] Jedi8798: One item I would like to propose for the CoC at Space Vision is discussion of Alumni tracking [18:07] Jedi8798: will give them something to debate, how to do it, etc.. [18:07] rmmlg08: sounds like a good idea [18:08] nyeerrmm: yeah, just want to make sure there isnt too much else on the table then [18:08] rmmlg08: would be a good way to get more than my past fruitless attempts at this [18:08] nyeerrmm: (i was afraid you wanted to put in another session) [18:09] Jedi8798: just want to make sure we have some items on the table [18:09] Jedi8798: besides elections, etc.. [18:09] nyeerrmm: also may want to have goodnight give an update on 501c3 then [18:09] Jedi8798: Do you guys think this is asking too much? should we ask to throw it in tommorows meeting? [18:09] Jedi8798: yes, Goodnight's 501c status update is key to the meeting.. [18:10] Jedi8798: to give more time to that.. we can keep this item on backburner [18:10] Jedi8798: for discussion of 501c3 [18:10] nyeerrmm: i think at that point it wont be so much discussion as the paperworks in and we're waiting [18:10] Jedi8798: but it will be a report to the CoC [18:10] Jedi8798: and a Q/A session [18:10] Jedi8798: basically an accountability session [18:10] nyeerrmm: yeah, but you have an hour and a half scheduled, i dont see that taking more than 20-30 minutes [18:11] Jedi8798: also have conference selection in that time, dont we? [18:11] nyeerrmm: thought that was in elections... if not that sounds like it should take most of the time [18:12] Jedi8798: well it is Darrell's show, I'll ask him what he wants there [18:12] Jedi8798: ready to kill me yet Brian? [18:12] nyeerrmm: nah, you're not giving me anything more to do [18:12] Jedi8798: One item on that note [18:12] Jedi8798: is it possible to have 2-3 computer stations set up [18:12] Jedi8798: for people to make accounts on the seds.org ? [18:13] Jedi8798: heck, 1-2 computers would be enough [18:13] nyeerrmm: we can set something up I think [18:13] Jedi8798: figure setting up a small table next to registration [18:13] Jedi8798: "Check out SEDS.org" [18:13] Jedi8798: I can bring the posters, handouts, etc... [18:14] Jedi8798: just need a table and computers available [18:14] nyeerrmm: all right, i'll do that when i get the concession permit [18:15] hydrogenlithium: has joined the chat [18:15] Jedi8798: thanks [18:16] Jedi8798: Thats a good segway into next item [18:16] Jedi8798: general conference update [18:16] LittleC3788: has left the chat [18:16] LittleC3788: has joined the chat [18:16] Jedi8798: How is the conference going so far? Preregistration numbers? Speakers confirmed? [18:16] nyeerrmm: schedule is up on the website, similar to what i sent out last week... almost everything is in order, need to make sure a few rooms are scheduled [18:17] joc 75: has joined the chat [18:17] nyeerrmm: we did just lose $2000 in sponsorship from Jacobs... however, I can manage by cutting out the possibilities of breakfasts, and I've managed to rework the speaker travel costs some, so I think we'll squeak by [18:18] LittleC3788: has left the chat [18:18] LittleC3788: has joined the chat [18:18] nyeerrmm: it helps when there are two married couples on the guest list [18:18] Jedi8798: [18:18] rmmlg08: what happened with Jacobs [18:18] nyeerrmm: i'm not sure, they said they lost the funding for it [18:18] nyeerrmm: however, they are still providing some speakers who should be worthwhile, so im not too upset with them [18:19] rmmlg08: hmm, that's really poor form [18:19] nyeerrmm: one whos high up in the orion chain of command [18:19] nyeerrmm: theres not a whole lot i can do about it [18:19] Jedi8798: are they covering their own speakers? [18:19] nyeerrmm: yes, definitely [18:20] nyeerrmm: i'm guessing most companies are trying to save money right now, make sure they don't run into trouble [18:21] nyeerrmm: however, I did get a callt oday from the british consulate, who are interested in sponsoring an event (say breakfast or coffee breaks) so that will help make up for it without losing any services [18:21] Jedi8798: nice [18:21] Jedi8798: How are we looking preregistration wise? [18:21] nyeerrmm: oh, and 41 people have registered so far [18:21] Jedi8798: Ryan, how many preregistered by about this time last year? [18:21] Jedi8798: (just to give us a perspective) [18:21] nyeerrmm: my estimates are for another 20 before the deadline, and another 40 at the event [18:22] rmmlg08: let's see, couple weeks out [18:22] rmmlg08: maybe 100ish [18:23] rmmlg08: I had sent out a lot of emails though [18:23] rmmlg08: and it increased very quickly from then in [18:23] nyeerrmm: all rght, ill be sure to send out an email after CoC tomorrow [18:23] Jedi8798: not only to CoC [18:23] Jedi8798: but SGTALK [18:24] rmmlg08: do you have any other publicity going on [18:24] rmmlg08: I had a couple people assigned to publicity [18:24] rmmlg08: and were going around posting stuff to spacenews, facebook, adn a bunch of other places [18:24] joc 75: we have a facebook group? [18:24] nyeerrmm: mailings to our affiliates, thats about it [18:24] nyeerrmm: you kids and your facebook... ill get one up [18:25] Jedi8798: definetly [18:25] rmmlg08: there's a full list of what we hit on the conf database I sent you [18:25] Jedi8798: and we need to spam invites to every SEDS member [18:25] Jedi8798: Lets try to push this, getting as many people as possible [18:25] Jedi8798: its a little late now [18:25] Jedi8798: because plane fares are skyrocketing the closer it gets [18:25] Jedi8798: but we should push at as many people as possible [18:25] Jedi8798: Ryan could you help them out on this? [18:26] Jedi8798: you did an amazing job last conference [18:26] nyeerrmm: all right, i'll get it out there [18:26] Jedi8798: K anything else for Brian? [18:26] rmmlg08: brian, take a look at where I sent stuff last year [18:26] rmmlg08: let me know if you have any questions or need anythign from me [18:27] Jedi8798: Attendance of less than 100 people really worries me... [18:27] Jedi8798: we should get well over 100 just from local texas attendees alone [18:28] nyeerrmm: we should be higher than that.... there are a lot of schools that i know are coming that haven't yet registered [18:28] Jedi8798: and have you pushed the advertisement out to the local schools? [18:28] Jedi8798: and Johnson? [18:28] joc 75: I've been talking to a lot of the SEDS schools [18:28] Jedi8798: I'm sure there would be interested attendees from the employees/staff at Johnson [18:28] joc 75: and there's at least seven coming [18:28] joc 75: in numbers greater than 4-5 [18:28] joc 75: well...4-5 or more per school [18:29] nyeerrmm: local schools i assume got it through our mailing lists, and we've had some contact with JSC, but ill try and find a broader distribution there [18:29] Jedi8798: just talked to Kolbrik, Colorado will be sending 1-2 people, thats all they could get funding for [18:29] Jedi8798: yes, please push this out to all the schools in the Texas area, Dallas, Houston, College station [18:30] Jedi8798: Peter Smith's talk alone should draw alot of local attention [18:30] Jedi8798: pick a few keynote speakers with big names [18:30] Jedi8798: and use them in advertisements to the local schools/groups [18:30] Jedi8798: Any more questions for Brian? [18:31] Jedi8798: In that case, moving to next item [18:31] Jedi8798: John Gedmark and I were talking at NGLLC [18:32] Jedi8798: and he reiterated that SEDS having a talk with Lori Garver would be VERY good for us, both from a PR and interest level [18:32] Jedi8798: since we dont have the money, or room to include it in the conference schedule [18:32] Jedi8798: I wanted to see what you guys thought of alternative options [18:32] Jedi8798: like a webcast [18:32] Jedi8798: or something along those lines [18:32] Jedi8798: Ideas? [18:33] KT0 3T0: has left the chat [18:34] joc 75: I don't know [18:34] joc 75: at the conference? [18:34] joc 75: or after the conference? [18:34] Jedi8798: both are possibilities [18:34] Jedi8798: I dont think we have the room at conference... [18:34] Jedi8798: but maybe in the week after? [18:34] joc 75: a joint webcast session between chapters could be possible [18:35] joc 75: but would require 1. solid commitment from all chapters involved [18:35] Jedi8798: Josh, how would this look from the web perspective? do we have the bandwith on the seds server to handle a big webcast like this? [18:35] joc 75: 2. a hell of a coordination effort...everyone would have to clear the same date at the same time [18:36] nyeerrmm: yeah, that seems hard to do [18:36] joc 75: Doing it with lackluster attendance would hurt us [18:37] Jedi8798: Agreed, hence why I'm asking for your perspectives on this [18:37] Jedi8798: how practical it would be [18:37] Jedi8798: etc.. [18:37] rmmlg08: questionable practicality [18:37] rmmlg08: we'd relaly need to do it at a conference type thing to have much reliability [18:38] Jedi8798: and there isnt likely room in our current conference schedule, correct? [18:38] nyeerrmm: i'd agree with that, i cant think of another way to go with that [18:39] nyeerrmm: i dont see an obvious way to make it work [18:39] Jedi8798: ok, please think about it guys and if you have any ideas let us know [18:39] joc 75: ...CoC [18:39] joc 75: have her speak before the CoC [18:39] joc 75: we can get at least 15 people on a regular basis [18:39] nyeerrmm: i could cut a professor... shuffle and overlap some stuff... but its hard [18:39] nyeerrmm: and budget remains a problem [18:39] Jedi8798: hmmm [18:39] Jedi8798: Actually [18:39] joc 75: and we can open the CoC to the public more [18:40] Jedi8798: could have her talk before CoC... [18:40] joc 75: just do it a month after the conference [18:40] Jedi8798: thats a good idea Darrell [18:40] joc 75: or during the conference [18:40] joc 75: we'd have to debate that [18:40] Jedi8798: we dont have a huge number of items for CoC do we? [18:40] Jedi8798: since elections are seperate [18:40] joc 75: not yet [18:40] joc 75: we just have alumni tracking [18:40] Jedi8798: yeah [18:40] Jedi8798: hmm [18:40] joc 75: she'd have to speak to something relevant [18:40] joc 75: to the CoC [18:41] Jedi8798: I'd say space policy under the Obama administration [18:41] Jedi8798: would be a worthy talk to address to the SEDS CoC [18:41] nyeerrmm: of course if something unexpected happens, makes it a little more awkward [18:42] joc 75: we need a nice segway into it [18:42] joc 75: either before or after [18:42] Jedi8798: Like? [18:42] joc 75: well...when she finishes talking [18:43] joc 75: I need to connect it to the meeting [18:43] joc 75: or vice versa [18:43] AeroAggie84: has joined the chat [18:43] joc 75: the meeting needs to connect to her talking [18:43] Jedi8798: *nods* [18:43] Jedi8798: which is hard to do given our policy on politics [18:43] nyeerrmm: could we cut CoC to an hour, push it back half an hour to make space, technically keep it seperate? [18:44] joc 75: yeah [18:44] Jedi8798: That would be a hardcore 2 hours [18:44] Jedi8798: Peter Smith, Lori Garver, SEDS Exec [18:44] joc 75: we could announce an open session with Lori Garver at the end of the CoC [18:44] joc 75: (i.e. right after) [18:44] Jedi8798: hmmm [18:44] Jedi8798: that could work, and then if people need more time to get ready for banquet, they could skip it [18:44] Jedi8798: where as peopel might not want to skip CoC [18:44] Jedi8798: and that would give more time to set up equipment [18:45] Jedi8798: assuming we do it in same room [18:45] joc 75: I can definitely segway into it from the end of the moderation bit of the CoC [18:45] joc 75: and I need to go [18:45] Jedi8798: What do you guys think? Shortening CoC for a Lori Garver talk (if possible) [18:45] Jedi8798: Quick yes/no statements [18:45] joc 75: ...as in leave the room [18:46] nyeerrmm: what about money? thats still a big concern, i dont have an extra $800 around [18:46] Jedi8798: wouldnt cost us anything to have a webcast really [18:46] joc 75: webcast [18:46] Jedi8798: just internet connection on both sides [18:46] Jedi8798: and the Obama campaign can surely come up with webcast materials at their end [18:46] nyeerrmm: oh, still thinking webcast [18:47] Jedi8798: yup [18:47] nyeerrmm: ugh, last one i did of those we never got video working.... but that was with the ISS so it should be easier [18:47] Jedi8798: yeah [18:48] Jedi8798: ok so I'll poll Lori's opinion of this [18:48] Jedi8798: next item, 501c3 update [18:48] Jedi8798: Ryan G, how we doing? [18:49] AeroAggie84: i have this document sitting on my desk waiting to be mailed...but i have been waiting on the board of trustees members to return the trust agreement.... [18:49] joc 75: has left the chat [18:49] AeroAggie84: i sent it off over a month ago...and i email them every few days and they say its on the way...so just waiting here [18:50] AeroAggie84: other than that trust agreement...all is ready for the IRS [18:51] Jedi8798: ETA? [18:51] AeroAggie84: no idea...whenever they get it to me...plus 100 days [18:52] Jedi8798: *wince* [18:52] AeroAggie84: there is really nothing I can do until I get that agreement back in the mail [18:53] Jedi8798: Right now we have you scheduled during the space Vision CoC to give a report on it to teh CoC [18:53] Jedi8798: if you could I would like you to include as part of that report a timeline of what we've gotten down, key milestones we've passed, and expected milestones [18:53] Jedi8798: this is one of the major issues chapters want handled [18:53] Jedi8798: and we've yet to get it for them [18:54] Jedi8798: so I'm sure there will be many questions/criticisms in person at CoC [18:54] Jedi8798: best to go in as well armed as we can [18:54] AeroAggie84: well I don't know what I will be able to say other than its under review...but I'm still needing 1 signature...well, i understand they want it...but if they want it so bad...then ill give them the address of the IRS [18:55] Jedi8798: I know, and I know it isnt your fault it is taking so long [18:55] Jedi8798: but it would help if we can show them what has been done, in total [18:55] Jedi8798: and why it has taken so long [18:55] Jedi8798: and what we anticipate will be coming up [18:55] AeroAggie84: of course...and ill be happy to let them know everything i know [18:56] Jedi8798: good. just reminding you to come well prepared for that. I expect a grilling [18:56] Jedi8798: Ok, last item.... Elections [18:56] Jedi8798: Not many platforms out there [18:56] Jedi8798: I would like suggestions on who and how we can encourage more people to run [18:57] Jedi8798: First off, how many of you are going to be submitting a platform? [18:57] Jedi8798: I plan on submittting a platform for Chair [18:57] rmmlg08: vc [18:57] KellyMann10: Ill probably run for HS again, i have a few ideas for a decent plan [18:58] KellyMann10: of what to do to help hs get involved [18:59] Jedi8798: k so at least three of us... Any ideas on getting more people to run? we've sent out announcements, put it on the website [18:59] Jedi8798: This has always been a problem [19:00] Jedi8798: ok, I guess no one has any ideas. Please think about this as well please!!!
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
