2008 September 02 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, September 2, 2008 |
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Time: 9:00pm EST |
Action items
- Darrell: ask for a CoC rep to oversee elections.
8:04:12 PM Josh Nelson: Ok... getting started 8:04:44 PM Josh Nelson: Carissa and HQ informed me they would not be attending. Ryan G said he would only be here for a few minutes then would have to leave... If he arrives late we'll pause whatever we're doing for his 501c announcement 8:05:06 PM Nastia: h1 is here 8:05:08 PM Nastia: *hq 8:05:22 PM Josh Nelson: On your computer with you? 8:05:25 PM Josh Nelson: or do you see her online? 8:05:36 PM Nastia: online 8:05:52 PM Nastia: hydrogenlithium? 8:05:54 PM Josh Nelson: try inviting her 8:06:00 PM Josh Nelson: I am not seeing her as online for some reason 8:06:04 PM Josh Nelson: I see her as idle and away 8:06:13 PM Nastia: she says she wants to come 8:06:16 PM Nastia: how do you invite 8:06:26 PM Josh Nelson: Ryan M could you invite? (quicker) 8:06:37 PM Ryan McLinko: sure 8:06:48 PM Ryan McLinko: too late 8:06:55 PM HaoQi Li: sorry, I said I "might not" come 8:06:56 PM Josh Nelson: lol thanks for trying 8:06:59 PM HaoQi Li: but I made it! 8:07:01 PM HaoQi Li: :) 8:07:04 PM Josh Nelson: No prob HQ. Glad you could make it 8:07:06 PM Darrell Cain: welcome! 8:07:09 PM Josh Nelson: ok starting the meeting officially. 8:07:29 PM Josh Nelson: First off, if/when Ryan G gets online we'll pause the rest of the meeting for him to make some announcements about 501c 8:08:05 PM Josh Nelson: Given he's not here, I am going to postpone ratifying the new constitutional and bylaw amendments. 8:08:24 PM Josh Nelson: Since we need to know if they're kosher with the IRS before ratifying 8:08:51 PM Josh Nelson: Skipping then to item 3, 8:09:00 PM Josh Nelson: We're starting fall Semester, which means elections are coming up 8:09:25 PM Josh Nelson: Which leaves us the tasks of advertising, opening, and running elections 8:10:19 PM Josh Nelson: Could everyone take a moment to open up the google doc on elections and quickly refresh yourself on the procedure, etc..? 8:11:13 PM Darrell Cain: which document? 8:11:17 PM Darrell Cain: bylaws? 8:12:17 PM Josh Nelson: Both documents contain a bit of the procedure and rules 8:12:48 PM Josh Nelson: primary stuff is section 2 of Bylaws 8:13:59 PM Josh Nelson: First off, as defined in the bylaws, a 3 person Election Committee must be appointed by the chair (me). These people will run the election, but may not be running for position themselves 8:15:04 PM Josh Nelson: Is there anyone here who is going to attend the SEDS Conference at Texas A&M, who is not planning on running for position, who would be interested in serving on the election committee? 8:15:16 PM Darrell Cain: aye 8:15:29 PM Brian Young: i can 8:15:47 PM Josh Nelson: Aye as in you are not planning on running, or aye as in there is someone here who meets those qualifications? 8:15:52 PM Darrell Cain: lol 8:16:02 PM Darrell Cain: I'm currently not planning on running 8:16:50 PM Darrell Cain: I will not be continuing education past this year 8:16:55 PM Josh Nelson: Would you both be interested in in serving on the Election Committee? The last (third) member I would like to ask for a volunteer from the Council of Chapters. 8:17:31 PM Darrell Cain: can we ask for that third volunteer a month before elections? 8:17:38 PM Darrell Cain: and yes..I would be interested 8:17:38 PM Brian Young: should be no problem 8:18:10 PM Josh Nelson: D, we need to form the committee before opening elections and accepting platforms 8:18:42 PM Darrell Cain: the bylaws don't specify such 8:18:43 PM Josh Nelson: actually, strike that 8:18:48 PM Josh Nelson: it specifically says 1 month before 8:18:51 PM Josh Nelson: Ok. 8:19:35 PM Josh Nelson: So D could you please make the announcement to CoC sometime during September that I am looking for a rep from CoC? 8:19:41 PM Josh Nelson: to help oversee elections? 8:19:53 PM Darrell Cain: yep 8:20:28 PM Darrell Cain: I just want to offer the longest period of time in which reps can make a decision as to whether or not they will run 8:20:59 PM Darrell Cain: question 8:21:04 PM Darrell Cain: does it have to be exactly one month? 8:21:35 PM Josh Nelson: While the wording says 'the appointment will be made 1 month prior' 8:22:08 PM Josh Nelson: given the theory behind it, I would like to formally vote on the appointments at the Exec Board meeting prior to that 8:22:16 PM Darrell Cain: alright 8:22:36 PM Josh Nelson: and actually, since these are bylaws 8:22:42 PM Josh Nelson: we can modify them if we wish 8:22:51 PM Josh Nelson: so if you have issues (like wanting to set this up earlier) let me know 8:22:54 PM Darrell Cain: so you would like an official solicitation of the CoC for volunteers for the election committee at the next CoC meeting? 8:22:57 PM Josh Nelson: or bring it up now 8:23:11 PM Josh Nelson: Yes. Have them email chair@seds.org if interested 8:23:14 PM Darrell Cain: telling them to email you with interest 8:23:16 PM Darrell Cain: alright 8:23:18 PM Josh Nelson: if you want I can outline the requirements 8:23:23 PM Josh Nelson: Pausing for a moment 8:23:30 PM Josh Nelson: Ryan G, you needed to make an announcement? 8:23:32 PM Josh Nelson: on 501? 8:23:58 PM Ryan Goodnight: yeah...i cant stay long unfortunately...but i had a brief talk today with our agent 8:24:30 PM Ryan Goodnight: and he basically said that he wont have too much time for the next day or two because he is bombarded with stuff...he will get back to me as soon as he gets a chance 8:26:07 PM Josh Nelson: So do you think we can get him to look over the new documents this week? or are we looking at a month? 8:27:12 PM Ryan Goodnight: no we are talking a few days until he can get back to me 8:27:45 PM Darrell Cain: is there anything you'd like us to do in that time? 8:30:24 PM Ryan Goodnight: there is a reason people hate doing 501c3 and an even bigger reason why its harder to "re-attain it" 8:31:36 PM Ryan Goodnight: as such i am just going to finish this up as quickly as I can and if there is time get you guys to look over it...but as long as our lawyer says its good...we are going to go with it 8:32:11 PM Josh Nelson: ok. To Darrell's question 8:32:18 PM Josh Nelson: is there anything else you need from any of us? 8:33:18 PM Ryan Goodnight: just let me get everything together and smooth it out without making any structure altering changes in the next few days 8:33:43 PM Josh Nelson: Rgr. 8:33:56 PM Josh Nelson: Anything else for Ryan? 8:34:11 PM Ryan Goodnight: if I need anything specifically from someone i will just email you guys...i have to run...sry for being bbrief 8:34:19 PM Josh Nelson: no prob. Thanks Ryan 8:34:23 PM Josh Nelson: Ok... Back on Elections 8:34:44 PM Josh Nelson: Is everyone ok with the procedure as it stands? Any proposed modifications such as making the Elections committee form earlier? 8:35:30 PM Darrell Cain: that's the question I was about to ask 8:35:38 PM Darrell Cain: are we not going to open elections until the committee is formed? 8:36:55 PM Josh Nelson: my only concern with that would be who would be in control of the elections email account during that time 8:37:01 PM Josh Nelson: and ensuring it is free, fair and unaltered, etc... 8:37:22 PM Darrell Cain: then I'd like to propose we form the election committee asap 8:37:33 PM Darrell Cain: I can ask for a CoC volunteer this week 8:38:36 PM Josh Nelson: give them a week to respond, then nominate the committee at the next Exec Board meeting? 8:38:59 PM Darrell Cain: yes...then let the committee run things at it's own pace from there 8:39:23 PM Darrell Cain: which..as a nominated member of the committee...I can say it will be a pretty fast pace 8:39:50 PM Josh Nelson: What are peoples views on this, outside of me and Darrell. Pros and cons to allowing the election committee to set up so early? 8:40:06 PM Ryan McLinko: seems reasonable 8:40:34 PM Brian Young: It seems reasonable to me, I'm sure theres at least one CoC member who's sure they won't run 8:40:38 PM Brian Young: which is the only risk i see 8:41:54 PM Josh Nelson: With no further complaints, all in favor of the election committee being formally nominated at the next Executive Board meeting, approximately 1 month earlier than defined in the bylaws (Aye/Nay/Abstain) 8:42:16 PM Brian Young: aye 8:42:19 PM Carissa Walker: aye 8:42:27 PM Darrell Cain: aye 8:42:57 PM Ryan McLinko: i 8:43:23 PM Kelly Mann: aye 8:43:38 PM Josh Nelson: aye 8:43:56 PM Josh Nelson: 6-0-2 motion carries 8:44:06 PM Darrell Cain: I will send the email out ASAP 8:44:54 PM Josh Nelson: One further duty, deciding what positions to have for next year. We already discussed earlier this year cutting the Director of Public Relations, and decided it was redundant. 8:45:04 PM Josh Nelson: As listed in the constitution, our positions are as follows 8:45:47 PM Josh Nelson: Chairman Vice-Chairman Secretary Director of Finance Director of Chapter Affairs 8:45:58 PM Josh Nelson: irector of Chapter Expansion Director of Publications Director of Public Relations Director of Educational Outreach Director of National Projects Director of High school affairs 8:46:05 PM Josh Nelson: Webmaster 8:46:42 PM Josh Nelson: Does anyone have any opinions or arguments for adding or deleting positions for next year? 8:47:14 PM Darrell Cain: do we need publications? 8:47:30 PM Josh Nelson: Would be great if we could fill it... it has sat empty for a while 8:48:39 PM Josh Nelson: Anyone? opinions either way? Publications or otherwise? 8:49:16 PM Brian Young: i'd say if nothing else, lets not change anything we dont need to for the sake of 501c3 8:49:34 PM Darrell Cain: agreed 8:50:37 PM Josh Nelson: All in favor of leaving the Positions in the bylaws and constitution as written, with the removal of the Director of Public Relations (which Ryan G is asking IRS advisor about), (Aye/Nay/Abstain) 8:50:52 PM Darrell Cain: aye 8:51:03 PM Carissa Walker: aye 8:51:04 PM Brian Young: aye 8:51:04 PM Nastia: aye 8:51:09 PM Kelly Mann: aye 8:51:26 PM HaoQi Li: af. 8:51:42 PM Josh Nelson: aye 8:51:45 PM Ryan McLinko: i 8:51:52 PM Josh Nelson: 8-0-0 8:53:16 PM Josh Nelson: ok 8:53:32 PM Josh Nelson: Any other items people would like to bring up now? 8:53:50 PM Darrell Cain: CoC debrief? 8:54:08 PM Josh Nelson: Ah yes 8:54:22 PM Josh Nelson: Carissa, can you give us a debrief on CoC? 8:54:35 PM Carissa Walker: yes 8:54:48 PM Carissa Walker: one minute 8:54:51 PM Josh Nelson: Decisions made, etc..? 8:56:11 PM Carissa Walker: we decided to present the benefit document next month, we discussed the problems with 501c3 that we discussed in our mtg ast week 8:57:01 PM Carissa Walker: we talked about the conference and speakers coming 8:57:03 PM Carissa Walker: and funding 8:57:25 PM Carissa Walker: brian mentioned trying to lower the budget from what he had previously set it at 8:57:45 PM Carissa Walker: we also mentioned NASA's ASMO project 8:57:56 PM Carissa Walker: and they wanted chapters to get involved 8:58:33 PM Darrell Cain: a committee was actually formed to put together an RFI 8:58:43 PM Carissa Walker: sorry, i was getting to that 8:58:49 PM Carissa Walker: but thanks darrell 8:58:52 PM Darrell Cain: oh...sorry 8:59:19 PM Carissa Walker: utah state, MIT are definitely going to do it 9:00:09 PM Carissa Walker: also texas a&m volunteered to help 9:00:40 PM Carissa Walker: did i forget anything? 9:01:00 PM Darrell Cain: not to my knowledge 9:01:30 PM Josh Nelson: K 9:01:34 PM Josh Nelson: Thanks for the great report! 9:01:38 PM Carissa Walker: welcome 9:01:41 PM Josh Nelson: Do I have a volunteer for next CoC rep? 9:03:10 PM Josh Nelson: Nastia, could you serve as CoC rep for the Exec Board? 9:03:53 PM Nastia: im not sure 9:03:56 PM Nastia: what does that intail 9:04:01 PM Nastia: *entail 9:04:29 PM Josh Nelson: giving a summary to the CoC of executive board decisions over the past 2 weeks, answering their questions (with D and I ghosting in the background if you need help), 9:04:38 PM Nastia: when does it meet 9:04:47 PM Josh Nelson: D 9:04:57 PM Darrell Cain: also you have to present all exec board items 9:05:02 PM Darrell Cain: last wednesday of every month 9:05:09 PM Darrell Cain: I don't have a calendar here 9:05:11 PM Darrell Cain: 9 pm EST 9:05:15 PM Nastia: i dont think im knowledgable enough to do something like that 9:05:27 PM Carissa Walker: october 29 is the last wed 9:05:57 PM Darrell Cain: Sept. 9:06:00 PM Carissa Walker: oh sorry 9:06:03 PM Carissa Walker: wrong month 9:06:05 PM Carissa Walker: lol 9:06:10 PM Josh Nelson: If you dont think you can, no biggie, but we'd like to get everyone trying it at least once. And D and I can help you out if needed 9:06:14 PM Nastia: do i get a list of all the decisions 9:06:31 PM Darrell Cain: it's on the agenda 9:06:41 PM Brian Young: also transcripts are available on the wiki 9:06:43 PM Josh Nelson: usually it is the job of the rep to make a list of the important ones, either writing them down during meetings or scrolling through transcripts 9:06:56 PM Darrell Cain: oh...sorry 9:07:00 PM Darrell Cain: ignore my last comment 9:07:09 PM Nastia: honestly i wouldnt mind doing it but i think the next month would be better 9:07:14 PM Nastia: so i can learn to pay more attention 9:07:17 PM Darrell Cain: look at past CoC transcripts 9:07:18 PM Nastia: and then maybe attend the coc meeitng 9:07:22 PM Nastia: and see how it goes 9:07:38 PM Josh Nelson: K, if Nastia is therefore volunteering for the October CoC, can I have someone for September? 9:08:55 PM Josh Nelson: Ryan, you havent done it in the longest. Mind doing September? 9:10:05 PM Josh Nelson: Ryan, look at your screen second screen. :-P 9:10:09 PM Ryan McLinko: sure 9:10:11 PM Josh Nelson: second screen* 9:10:16 PM Ryan McLinko: (we need to fix this two ryan thing) 9:10:19 PM Josh Nelson: K, thank you Ryan. 9:11:06 PM Josh Nelson: With that set, one last item. I would like to publically apologize for bringing Kirk's name into the debate over AAS rep last meeting. It was unprofessional of me to involve him in any way 9:11:36 PM Josh Nelson: I was trying to make a point about a situation, and in doing so I unintentionally tarnished him, for which I apologize. 9:11:57 PM Josh Nelson: If there are no more items, meeting over.
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
