2008 September 24 SEDS-USA CoC Transcript
From SEDSWiki
| SEDS-USA Council of Chapters Meeting, September 24, 2008 |
|
Time: 9:00pm EST |
Darrell Cain, Director of Chapter Affairs (6:11:31 PM): let's start Darrell Cain, Director of Chapter Affairs (6:11:49 PM): official attendance is 13 chapters Darrell Cain, Director of Chapter Affairs (6:12:49 PM): we're missing: BU, UCSD, UChicago, PSU, UCB and UIUC Darrell Cain, Director of Chapter Affairs (6:12:58 PM): agenda for today Darrell Cain, Director of Chapter Affairs (6:13:07 PM): 1. Introductions Darrell Cain, Director of Chapter Affairs (6:13:16 PM): 2. Exec Board Decisions for the Past Month Darrell Cain, Director of Chapter Affairs (6:13:23 PM): 3. Benefits document Darrell Cain, Director of Chapter Affairs (6:13:34 PM): Starting with item 1, introductions Darrell Cain, Director of Chapter Affairs (6:13:42 PM): chapter reps please give your name and your school Richardson Iowa State University ISSS (6:13:58 PM): Justin Richardson Iowa State University ISSS Mike Bedard Embry-Riddle Aeronautical University (6:14:00 PM): Mike Bedard Embry-Riddle Aeronautical University Jeff Cunningham, University of Central Florida (6:14:04 PM): Jeff Cunningham, University of Central Florida Nick Day UBSEDS(6:14:07 PM): Nick Day UBSEDS Julie Huang-Caltech (6:14:07 PM): Julie Huang- Caltech John Ferreira- Florida Tech (6:14:09 PM): John Ferreira- Florida Tech Basant Sagar, MIT (6:14:09 PM): Basant Sagar, MIT Robert University of Arizona (6:14:10 PM): Robert University of Arizona Shannon Taylor--Olin College of Engineering (6:14:10 PM): Shannon Taylor--Olin College of Engineering Phillip Anderson - Utah State University (6:14:13 PM): Phillip Anderson - Utah State University libby herpich, WPI (6:14:14 PM): libby herpich, WPI Keri Bean, Texas A&M University (6:14:16 PM): Keri Bean, Texas A&M University Kelly Mann, Purdue (6:14:19 PM): Kelly Mann, Purdue, filling in for Alex Roth Darrell Cain, Director of Chapter Affairs (6:15:06 PM): alright Darrell Cain, Director of Chapter Affairs (6:15:13 PM): exec board rep please introduce yourself Ryan McLinko: Vice Chair; President, MITSEDS (6:15:23 PM): Ryan McLinko: Vice Chair; President, MITSEDS Darrell Cain, Director of Chapter Affairs (6:15:39 PM): and I'm Darrell Cain, Director of Chapter Affairs, Stanford Darrell Cain, Director of Chapter Affairs (6:15:45 PM): any observers? Jeff boulware (6:15:51 PM): jeff boulware, utah state university Darrell Cain, Director of Chapter Affairs (6:15:58 PM): right Darrell Cain, Director of Chapter Affairs (6:16:01 PM): next item on agenda Darrell Cain, Director of Chapter Affairs (6:16:09 PM): Exec Board Decisions for the past month Darrell Cain, Director of Chapter Affairs (6:16:14 PM): Ryan has the floor Ryan McLinko: Vice Chair; President, MITSEDS (6:16:38 PM): ok Ryan McLinko: Vice Chair; President, MITSEDS (6:17:03 PM): I'll attempt to go chronologically, but may diverge slightly based on relevance to each other Ryan McLinko: Vice Chair; President, MITSEDS (6:17:51 PM): I'll go though each item, pause briefly (then you can jump in) Ryan McLinko: Vice Chair; President, MITSEDS (6:17:56 PM): o/w I can take ?s at the end Ryan McLinko: Vice Chair; President, MITSEDS (6:18:09 PM): 1.) Brad Cheetham has been appointed our official PoC with the Space Exploration Alliance Ryan McLinko: Vice Chair; President, MITSEDS (6:19:06 PM): test Ryan McLinko: Vice Chair; President, MITSEDS (6:19:13 PM): (strange lost my last line) Ryan McLinko: Vice Chair; President, MITSEDS (6:19:44 PM): 2.) the positions available for the next elections will be same as described in the current constitution/bylaws Ryan McLinko: Vice Chair; President, MITSEDS (6:20:23 PM): 3.) we will allow the NASA Means Business Contest to publicize to our lists Ryan McLinko: Vice Chair; President, MITSEDS (6:20:57 PM): 4.) we voted against spending $100/month on advertising SEDS on SpaceRef Ryan McLinko: Vice Chair; President, MITSEDS (6:21:19 PM): (this was proposed by Jim Volp, but he is currently pursuing options that may get it for free...we'll keep you guys posted) Ryan McLinko: Vice Chair; President, MITSEDS (6:22:02 PM): 5.) as requested by those at IAC, we will provide them with electronic materials for SEDS-USA (since we aren't sending anyone or anything physical) Ryan McLinko: Vice Chair; President, MITSEDS (6:22:27 PM): 6.) the elections committe (which will run elections this year) is Darrell Cain, Brian Young, and Ben Corbin Ryan McLinko: Vice Chair; President, MITSEDS (6:23:00 PM): 7.) We've simplified the chapter benefits document for the sake of 501c3 purposes: it will be binary (you are a chapter or you're not) Ryan McLinko: Vice Chair; President, MITSEDS (6:23:11 PM): [that is all, any questions?] Basant Sagar, MIT (6:23:22 PM): what's IAC? Ryan McLinko: Vice Chair; President, MITSEDS (6:23:45 PM): International Astronautical Conference Basant Sagar, MIT (6:23:54 PM): k Ryan McLinko: Vice Chair; President, MITSEDS (6:23:56 PM): (in Glasgow, Scotland) Darrell Cain, Director of Chapter Affairs (6:24:45 PM): alright Darrell Cain, Director of Chapter Affairs (6:24:51 PM): floor is closed Darrell Cain, Director of Chapter Affairs (6:25:24 PM): as an aside, please stay at the end of the meeting for a request from Director of Chapter Affairs Darrell Cain, Director of Chapter Affairs (6:25:35 PM): next item is SEDS Benefits document Darrell Cain, Director of Chapter Affairs (6:25:39 PM): Floor goes to Ryan Ryan McLinko: Vice Chair; President, MITSEDS (6:26:12 PM): ok Ryan McLinko: Vice Chair; President, MITSEDS (6:27:25 PM): so intially, we were creating a document that would describe different statuses of chapters Ryan McLinko: Vice Chair; President, MITSEDS (6:27:30 PM): and what those benefits would be Ryan McLinko: Vice Chair; President, MITSEDS (6:27:45 PM): but, in the interest of simplicity Ryan McLinko: Vice Chair; President, MITSEDS (6:28:01 PM): we've decided to streamline to the process of the following (as hinted above) Ryan McLinko: Vice Chair; President, MITSEDS (6:28:10 PM): there are chapters and there are not-chapters Ryan McLinko: Vice Chair; President, MITSEDS (6:28:22 PM): in order to go from the former to the latter, the following must happen Ryan McLinko: Vice Chair; President, MITSEDS (6:28:42 PM):if exec feels that a chapter shoudl be removed, it will be brought before teh CoC Ryan McLinko: Vice Chair; President, MITSEDS (6:28:50 PM):and the CoC will vote on the matter Ryan McLinko: Vice Chair; President, MITSEDS (6:29:01 PM):(of course, CoC could bring up the matter independently of Exec) Ryan McLinko: Vice Chair; President, MITSEDS (6:29:22 PM): [and the other way around is the standard chapter expansion process] Ryan McLinko: Vice Chair; President, MITSEDS (6:29:25 PM): questions on that? Mike Bedard Embry-Riddle Aeronautical University (6:30:00 PM): are there any standards to determine whether or not a chapter is qualified? Ryan McLinko: Vice Chair; President, MITSEDS (6:30:22 PM): here are the standards we had outlined: Ryan McLinko: Vice Chair; President, MITSEDS (6:30:38 PM): (ie chapter responsibilities) Ryan McLinko: Vice Chair; President, MITSEDS (6:30:58 PM): -the chapter will appoint a chapter rep Ryan McLinko: Vice Chair; President, MITSEDS (6:31:08 PM):(who will attend the CoC regularly) Ryan McLinko: Vice Chair; President, MITSEDS (6:31:31 PM): -the chapter will provide contact info for chapter rep and pres (or provide a second contact if these two are the same person) Ryan McLinko: Vice Chair; President, MITSEDS (6:31:48 PM): -the chapter will keep this contact info up-to-date Ryan McLinko: Vice Chair; President, MITSEDS (6:32:09 PM): -the chapter will respond ot requests for chapter info from Dir Chap Affairs within one week of request Ryan McLinko: Vice Chair; President, MITSEDS (6:32:28 PM): -the chapter will provide a chapter report on the website as requested by Dir Chap Affairs Ryan McLinko: Vice Chair; President, MITSEDS (6:32:43 PM):-the chapter will pay dues once a year in the amount decided by CoC Ryan McLinko: Vice Chair; President, MITSEDS (6:33:19 PM):significant deviation from these standards will result in Dir Chap Affairs brining this before Exec Board, and then before CoC Ryan McLinko: Vice Chair; President, MITSEDS (6:33:23 PM): does that clarify? Mike Bedard Embry-Riddle Aeronautical University (6:33:33 PM): yes it does thanks Darrell Cain, Director of Chapter Affairs (6:34:22 PM): alright Darrell Cain, Director of Chapter Affairs (6:34:27 PM): floor is closed Darrell Cain, Director of Chapter Affairs (6:34:32 PM): that ends the agenda Darrell Cain, Director of Chapter Affairs (6:34:42 PM): meeting is adjourned
| 2007-2008 SEDS-USA Meetings |
| Exec Board Minutes: |
| Exec Board Transcripts: 11/27 | 12/04 | 12/11 | 12/18 | 01/01 | 01/08 | 01/15 | 01/22 | 01/29 | 02/05 | 02/12 | 02/19 | 02/26 | 03/04 | 03/11 | 03/18 | 03/25 | 04/01 | 04/08 | 04/15 | 04/22 | 04/29 | 05/06 | 05/13 | 05/20 | 05/27 | 06/03 | 06/10 | 06/17 | 07/01 | 07/08 | 07/15 | 07/22 | 07/29 | 08/05 | 08/12 | 08/26 | 09/02 | 09/09 | 09/16 | 09/23 | 09/30 | 10/07 | 10/14 | 10/21 | 10/28 | 11/04 | 11/11 |
| Special Meetings Transcripts: 12/31 | 06/06 |
| Endowment Fund Minutes: 02/09 |
| Council of Chapters Transcripts: 01/30 | 02/29 | 03/26 | 04/30 | 05/29 | 06/25 | 07/30 | 08/27 | 09/24 |
