2009 April 6 SEDS-USA Exec Transcript
From SEDSWiki
| SEDS-USA Executive Board Meeting, April 6, 2009 |
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Time: 8:30 PM EST
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Transcript
[17:24] Joshua Nelson: notice: 1 extra agenda item added: Use of SEDS forums for ISDC
[17:28] Joshua Nelson: rick sent notice he would likely be late joining us, as will Justin.
[17:28] Joshua Nelson: We'll wait another 2 minutes then get started
[17:30] Justin Graves: has joined the chat
[17:30] Joshua Nelson: perfect timing
[17:30] Matt Cannella: lets do this
[17:31] Joshua Nelson: First up, Dan was nice enough to join us tonight to give us a summary of the SEDSHouse plans (sounds like something out of Animal House)
[17:31] Joshua Nelson: Dan?
[17:31] dtheweatherman98: Allright, so matt and a couple of other guys out here got talking about making ISDC cheaper
[17:32] dtheweatherman98: becasue at 150 or so per night, the resort hotel is kinda rough on a students budget
[17:32] dtheweatherman98: so I went through and found a couple of ideas and found a complex thats about 15 mins away from the conference
[17:32] dtheweatherman98: http://tinyurl.com/sedshouseloc
[17:32] dtheweatherman98: and is decently cheap
[17:32] dtheweatherman98: http://tinyurl.com/sedshouse
[17:33] dtheweatherman98: i think some of the costs had it going as low as about $90 for housing for the whole event per person, including the monday after the conference
[17:34] Matt Cannella: But we figured that we could get as many house(s) as needed depending on demand in this complex?
[17:34] dtheweatherman98: I didnt go thorugh and ask for a quote per see at this point, and then found out today that the 'party leader' needs to be 21
[17:35] Matt Cannella: [17:35] Joshua Nelson: We have enough SEDS USA members over 21
[17:35] Joshua Nelson: to where that isnt a problem
[17:35] Joshua Nelson: just a logistical issue
[17:35] dtheweatherman98: (also laughing at the reference in their policies for titling 'party leader')
[17:35] dtheweatherman98: so right now its mainly a question on how we want to go about it going foward
[17:36] dtheweatherman98: i've talked to a couple people about it at the NE regional this weekend and heard some positive feedback
[17:36] Matt Cannella: and how we garner a good number for demand
[17:36] Matt Cannella: so we can then go ahead and rent a house
[17:37] Joshua Nelson: A few questions if I may?
[17:37] dtheweatherman98: I guess we should probably assign someone whos over 21 to go about contacting and seeing about renting this
[17:37] dtheweatherman98: go right ahead
[17:38] Joshua Nelson: 1) how close is it to the hotel? thats been a major issue of concern with most I've talked to... because people want to be able to get to the conference easily, etc..
[17:38] dtheweatherman98: about 15 mins on basicly three roads or so
[17:39] dtheweatherman98: ones a toll road, and the alternative is 20 mins i think when i looked at it
[17:39] Joshua Nelson: any plans on how we'll transport people to and from, economically?
[17:39] Ryan McLinko: rent some minivans?
[17:39] dtheweatherman98: hadn't gotten that far in particular, minivans perhaps
[17:39] Matt Cannella: or maybe UCF SEDS members?
[17:40] Matt Cannella: At our university, clubs can rent minivans through the student association... is this option viable at UCF?
[17:40] Joshua Nelson: I don't know, but it is something to be looked into
[17:41] Ryan McLinko: also, universities can generally get cheap rates
[17:41] Joshua Nelson: the logistics of getting people to and from the house are really the main weak point I see right now
[17:41] Matt Cannella: right
[17:41] Ryan McLinko: like at MIT, we could use some sort of preferred status with budget
[17:41] Joshua Nelson: but how cheap? if it adds another $100 a day or so
[17:41] Matt Cannella: I am going to send out some emails this week to UCF for a daedulus project feature in the NOVA... i can ask these questions if you wantr
[17:41] Joshua Nelson: other questions from the exec board?
[17:41] Matt Cannella: we have some vans that are free to rent, you just pay for gas.... idk if UCF has something like this?
[17:42] Ryan McLinko: for our deal, it's like $50/vehicle*day
[17:42] Joshua Nelson: At the UofA you pay per mile and per day.
[17:43] Joshua Nelson: Any more questions from Exec?
[17:43] Keri Hancock: well, besides the vehicle issue I also am a little worried about things like food. Are there a lot of places to eat (or get groceries) nearby or will it be a bit of a drive for that as well
[17:43] dtheweatherman98: yea, we have a $60/vehicle*day at some rental place
[17:43] Matt Cannella: groceries wouldn't be too bad if we had someone there with a car or rented one
[17:44] Keri Hancock: well, what about restraunts?
[17:44] Ryan McLinko: well, if we had a house, we could do group meals there
[17:45] Ryan McLinko: for a lot cheaper
[17:45] Matt Cannella: there is a main strip about 7 minutes away
[17:45] Matt Cannella: with restaurants, a publix grocery store, etc.
[17:45] Matt Cannella: i was thinking that
[17:45] Matt Cannella: group meals are always better
[17:45] Matt Cannella: for $$
[17:45] Joshua Nelson: SEDS ISDC BBQ mark 2!
[17:45] Matt Cannella: i'm all for it
[17:45] Joshua Nelson: Does Darrell have any relatives in Orlando...
[17:45] Keri Hancock: ok, I'm a little worried because that isn't within walking distance, but it's not that big a deal
[17:46] dtheweatherman98: has left the chat
[17:46] Keri Hancock: I'm guessing that pharmacies are the same thing, about 5 minutes or so
[17:46] Matt Cannella: so, i guess the main issue is transportation
[17:46] Joshua Nelson: Yeah
[17:46] Joshua Nelson: for me that is the big issue
[17:46] Ryan McLinko: so, let's see what ucf has
[17:46] Joshua Nelson: because I'm always at the hospitality suite networking until like 2-3 am
[17:46] Joshua Nelson: and I know a number of people will be even later
[17:46] Grant Atkinson: are any chapters planning on driving to the conference?
[17:46] Ryan McLinko: if they don't have much, we can likely work something out for rental cars
[17:46] Keri Hancock: well, with being close, walking and easy driving is a huge advantage, because you don't have to negotiate with a big group of people constantly
[17:46] Joshua Nelson: a number of UofA people are considering driving
[17:47] Matt Cannella: which would help us out
[17:47] Matt Cannella: tremendously
[17:47] Keri Hancock: in one car though Josh
[17:47] Keri Hancock: most likely
[17:47] Joshua Nelson: Ok
[17:47] dtheweatherman98: has joined the chat
[17:47] Joshua Nelson: Well are there any further questions for Dan or Matt?
[17:48] Matt Cannella: i guess where to go from here would be asking UCF about transport... maybe could we bring this up via announcement or at CoC to see who is driving?
[17:48] Joshua Nelson: CoC is late april
[17:48] Joshua Nelson: a bit late to arrange this
[17:48] Ryan McLinko: yeah, ask them now
[17:48] Matt Cannella: ask now?
[17:48] Matt Cannella: email bulletin?
[17:48] Joshua Nelson: you need to ask pretty damn soon
[17:48] Joshua Nelson: yes
[17:48] Ryan McLinko: just an email
[17:49] Grant Atkinson: i could email about who's driving to the conference
[17:49] Matt Cannella: that would be most appreciated
[17:50] Rick Hanton: has joined the chat
[17:50] Matt Cannella: i am sending UCF people emails this week for daedulus... i can ask them and see what they say
[17:50] Joshua Nelson: k
[17:50] Matt Cannella: sound good?
[17:50] Joshua Nelson: Yeah let us know what the logistical/transport situation looks like
[17:51] Joshua Nelson: because I've heard they're actually looking at other motels near the hotel
[17:51] Joshua Nelson: to house students/volunteers in
[17:51] Joshua Nelson: cheaper
[17:51] Matt Cannella: ok
[17:51] Joshua Nelson: so it will be a balancing of cost/benefit
[17:51] Joshua Nelson: Next item
[17:51] Joshua Nelson: MIT Regional Conference. Ryan?
[17:52] Ryan McLinko: so, for those of you guys who didn't know (which should be none of you), we had a recent SEDS Regional conference at MIT
[17:52] Ryan McLinko: which overall went quite well
[17:52] Ryan McLinko: albeit registration left something to be desired (we had about 70 people involved in the conference overall though, so not too bad)
[17:53] Ryan McLinko: basically, we had a couple of local speakers, a projects exhibition, and a number of workshops
[17:53] Ryan McLinko: educational outreach, project fundraising, networking, and student projects
[17:53] Ryan McLinko: in the last, we sowed the seeds for two inter-school teams
[17:53] Ryan McLinko: a multi-stage rocket project
[17:53] Ryan McLinko: and a tethered nanosatellite project
[17:54] Ryan McLinko: so schools are going to get support for those in the time from now till the end of the year and then really ramp up next year
[17:54] Ryan McLinko: total conference budget was around $3.5k, so easily obtainable by any chapter
[17:55] Ryan McLinko: and even then, things could have been cut to make it even cheapter
[17:55] Ryan McLinko: we also had a debrief afterward
[17:55] Ryan McLinko: where we came up with a number of ideas for making publicity better next year
[17:55] Matt Cannella: good stuff
[17:55] Ryan McLinko: (buffalo will be having the northeast regional conference next year)
[17:55] Matt Cannella: yup!
[17:55] Ryan McLinko: so...
[17:56] Ryan McLinko: two actions I wanted to bring up here:
[17:56] Ryan McLinko: 1.) we need a new name for these
[17:56] Ryan McLinko: (SEDSNE doesnt' really cut it)
[17:56] Ryan McLinko: 2.) we want to get these things rolling in other regions
[17:56] Ryan McLinko: which is easist in areas with high chapter concentration
[17:56] Ryan McLinko: such as FL
[17:57] Ryan McLinko: hopefully the AZ/CA area after SV09 and NS09
[17:57] Ryan McLinko: etc
[17:57] Joshua Nelson: First off, 70 people for a regional conference is a great turnout Ryan! Especially if most of those were SEDS members.
[17:57] dtheweatherman98: Allright, sorry have to take my leave
[17:57] Joshua Nelson: No prob Dan, thanks for coming and informing us!
[17:57] Joshua Nelson: Let us know about those logistical issues.
[17:57] dtheweatherman98: has left the chat
[17:57] Ryan McLinko: so comments/questions/thoughts of a better name?
[17:57] Ryan McLinko: particularly htat last thing can remain an open item
[17:58] Keri Hancock: Beyond Limits?
[17:58] Keri Hancock: Space Discovery?
[17:58] Keri Hancock: ?
[17:58] Joshua Nelson: Eh
[17:58] Joshua Nelson: I think we need to keep it simpler
[17:58] Matt Cannella: agreed.
[17:58] Rick Hanton: Discover Space
[17:58] Joshua Nelson: SEDS North East Regional
[17:58] Joshua Nelson: the inspirational names are great
[17:58] Joshua Nelson: but those are going to get confused with Space Vision
[17:58] Ryan McLinko: well, two things about that, josh
[17:59] Basant Sagar: no, that doesnt work
[17:59] Ryan McLinko: 1.) having regional is bad since it hurts getting funding/advertisement
[17:59] Ryan McLinko: 2.) we don't want SEDS in the name
[17:59] Matt Cannella: right
[17:59] Rick Hanton: Agreed
[17:59] Ryan McLinko: since it makes non-seds people (ie where we want to form chapters) feel unwelcome
[17:59] Matt Cannella: NESC- New England Space Conference?
[17:59] Ryan McLinko: (as we learned that our name was complete fail)
[17:59] Matt Cannella: haha
[17:59] Rick Hanton: Ryan are you thinking ******** NE or ******** Midwest?
[17:59] Joshua Nelson: I like Matt's
[17:59] Joshua Nelson: give the region
[17:59] Ryan McLinko: I think we should keep revional conference out of the name
[17:59] Joshua Nelson: then Space Conference
[17:59] Ryan McLinko: or region
[18:00] Ryan McLinko: except maybe after a colon
[18:00] Matt Cannella: you could do MESC... but SWSC isnt so good
[18:00] Matt Cannella: haha
[18:00] Ryan McLinko: like [inspirational crap here]: Northeast
[18:00] Joshua Nelson: because you want to say that its not meant for people to come from cali
[18:00] Basant Sagar: something like SpaceFest 2009, NE
[18:00] Keri Hancock: wat kind of inspirational crap ryan?
[18:00] Joshua Nelson: Sounds too much like a party Basant
[18:00] Ryan McLinko: like an inspirational name
[18:00] Ryan McLinko: kinda like the stuff you were going for keri
[18:01] Keri Hancock: Space Future
[18:01] Keri Hancock: gives the impression of students
[18:01] Keri Hancock: and optimism
[18:01] Keri Hancock: and is similar to Space Vision
[18:01] Ryan McLinko: maybe the best way to do htis is for people to come up with ideas over the next week
[18:01] Ryan McLinko: and we can discuss next mon
[18:01] Basant Sagar: SpaceConquest
[18:01] Ryan McLinko: with a big list
[18:01] Joshua Nelson: Or leave it up to the organizers of the regionals
[18:02] Ryan McLinko: well, it's ultimately their discretion
[18:02] Basant Sagar: we should have a fixed name for regionals
[18:02] Ryan McLinko: but from our experience, any guidance/help with such is welcome
[18:02] Matt Cannella: has left the chat
[18:02] Basant Sagar: helps with branding/ adv
[18:02] Joshua Nelson: well if we're forcing them to remove SEDS
[18:02] Joshua Nelson: and the region from the name
[18:02] Joshua Nelson: there's no point
[18:02] Keri Hancock: why not ask for advice on the website?
[18:02] Joshua Nelson: to a branding
[18:02] Matt Cannella: has joined the chat
[18:02] Joshua Nelson: we're just forcing them to use our cheese slogan
[18:02] Matt Cannella: yup
[18:02] Josh Sosa: I think having a consistent name with a regional tag is good since otherwise there will be lots of different seds conferences
[18:02] Joshua Nelson: instead of their own
[18:03] Rick Hanton: There are already enough break-off groups around that aren't affilitated directly with SEDS-USA anymore.
[18:03] Ryan McLinko: well, wesbite can certainly use help too, but name is just a more funamental and important thing, so that's why I'm starting on that point
[18:03] Joshua Nelson: And remember, above all we need to make sure this doesn't take away from the national conference. otherwise SEDS USA will die again
[18:03] Matt Cannella: its something we can think about and come back to next week?
[18:03] Joshua Nelson: like it did last time
[18:03] Matt Cannella: true
[18:03] Ryan McLinko: in any case, we're probably better off giving people a chance to think about this
[18:03] Joshua Nelson: yuppers
[18:03] Ryan McLinko: and discuss more efficiently next week
[18:03] Joshua Nelson: ok
[18:03] Joshua Nelson: any further feedback
[18:04] Joshua Nelson: email Ryan outside fo the meeting
[18:04] Joshua Nelson: And with Zeke not at yet another meeting...
[18:04] Joshua Nelson: I'd like to ask if anyone is willing to assist to make sure the transcripts get posted promptly and correctly?
[18:04] Joshua Nelson: there are a number of alumni out there who skip the transcripts and action itmes
[18:04] Joshua Nelson: items*
[18:04] Rick Hanton: I have been working on it.
[18:05] Rick Hanton: When I have time.
[18:05] Joshua Nelson: Anyone who is not overworked like Rick?
[18:05] Joshua Nelson:
[18:05] Rick Hanton: Though it is dependant on him posting them.
[18:05] Matt Cannella: i can copy and email them to zeke if needed
[18:05] Rick Hanton: It isn't hard to update the template. I just wish he would do it.
[18:05] Matt Cannella: right
[18:05] Joshua Nelson: Josh S, Ryan, could you add Rick to the Secretary email as a view only? so he gets the transcripts too?
[18:06] Ryan McLinko: sure
[18:06] Joshua Nelson: Every week I just post the transcripts into an email to secretary@seds.org
[18:06] Joshua Nelson: thats where Zeke gets them from since he's rarely at meetings
[18:06] Keri Hancock: if someone will teach me how, I will do it
[18:06] Rick Hanton: Ask me later Keri and I'll show you.
[18:07] Keri Hancock: ok, no promises until I'm sure I know how to do it
[18:07] Joshua Nelson: K. Throw Keri on there too Ryan
[18:07] Joshua Nelson: as view only if that is possible
[18:07] Ryan McLinko: k
[18:07] Joshua Nelson: next item
[18:07] Keri Hancock: can I just copy and paste from the meeting?
[18:07] Joshua Nelson: we want a backup in the ticket system just in case
[18:08] Joshua Nelson: just copy and paste from the email
[18:08] Joshua Nelson: also allows for certain things to be ommited from the official transcript
[18:08] Joshua Nelson: Next Up: Quarter 2 Nova: Matt?
[18:09] Matt Cannella: Alrighy, thanks josh. Q2 Nova is well underway. I want to thank everyone for the feedback on Q1, it has given me a lot of ideas for Q2. I only have 2 real requests for help from the E-Board.
[18:09] Matt Cannella: 1. Does anyone have a good candidate for Alumni Spotlight this time?
[18:09] Matt Cannella: we are looking for someone who was pretty well involved in SEDS when they were in school, and is now doing research or work in the space industry
[18:10] Rick Hanton: Who was the last one?
[18:10] Joshua Nelson: How about Frank Taylor, founder of UofA SEDS, 4th SEDS chapter?
[18:10] Matt Cannella: what does he do now?
[18:10] Joshua Nelson: Google Blog I believe
[18:10] Joshua Nelson: if you want a more impressive current job
[18:10] Matt Cannella: Frank Centinello. Founder of UBSEDS and now working on the lunar reconnaisance orbiter
[18:11] Matt Cannella: at U of A actually
[18:11] Joshua Nelson: lol
[18:11] Joshua Nelson: nice!
[18:11] Matt Cannella: we are having a webcast tour of his facilities at our meeting this week (great idea for any SEDS meetings, ps)
[18:11] Joshua Nelson: note to self: invite him to UofA SEDS meeting
[18:11] Matt Cannella: deifnitely, he is a great guy
[18:11] Rick Hanton: Have you tried out Jeff Bezos?
[18:11] Joshua Nelson: Jeff Bezos is hard to contact
[18:11] Basant Sagar: is he a seds slum?
[18:11] Rick Hanton: Yeah
[18:11] Matt Cannella: no... i was thinking of getting 2 issues of the NOVA underway before going after our big names
[18:11] Basant Sagar: *alum
[18:12] Joshua Nelson: you have to get through his line of minions. We're currently bothering him to get him to come to the National Conference
[18:12] Matt Cannella: i want it to be stable..
[18:12] Rick Hanton: You could try going through Princeton SEDS.
[18:12] Grant Atkinson: i could see if i could pull some strings once i'm at blue origin this summer
[18:12] Matt Cannella: right
[18:12] Grant Atkinson: another idea:
[18:12] Matt Cannella: i was also thinking having people closer to our age makes them more relate-able
[18:12] Grant Atkinson: Dennis Underwood
[18:12] Grant Atkinson: now works at SpaceX engine testing
[18:13] Matt Cannella: sounds perfect!
[18:13] Joshua Nelson: only 1-2 years out of SEDS
[18:13] Keri Bean: Dennis is class of '07
[18:13] Matt Cannella: can you send me an email with his contact info?
[18:13] Matt Cannella: or do you know him personally and want to contact?
[18:13] Matt Cannella: either or
[18:13] Grant Atkinson: i can personally contact him
[18:13] Grant Atkinson: it was Keri B's idea, btw
[18:13] Joshua Nelson: make sure to cc Matt on it
[18:13] Matt Cannella: excellent
[18:13] Matt Cannella: definitely
[18:13] Grant Atkinson: alrighty
[18:13] Matt Cannella: thanks
[18:13] Matt Cannella: ok, #2
[18:14] Matt Cannella: i dont 100% know all the details behind us recently becoming tax exempt
[18:14] Joshua Nelson: no one does
[18:14] Matt Cannella: can anyone write a short (3/4 a page) article on what it means, and how chapters can use this to their advantage?
[18:14] Matt Cannella: oh... haha
[18:14] Joshua Nelson: Ryan, you guys had a good panel on that at the regional didnt you?
[18:15] Joshua Nelson: could someone from that panel perhaps write this article?
[18:15] Matt Cannella: maybe we could get someone to sum that panel up even?
[18:15] Ryan McLinko: on tax exemption, not so mcuh
[18:15] Ryan McLinko: we talked about raising money
[18:15] Joshua Nelson: ah k
[18:15] Ryan McLinko: in general, but didn't say much about 501c3
[18:15] Matt Cannella: ok....
[18:15] Ryan McLinko: other tahn the obvious...ie that 501c3=much easier to fundraise since companies can get tax refunds
[18:15] Joshua Nelson: Matt- Should also look for summaries from the 2 big conferences this month, Space Access and MIT: Regional
[18:15] Matt Cannella: right
[18:16] Matt Cannella: definitely
[18:16] Joshua Nelson: and do a plug for ISDC and NewSpace
[18:16] Matt Cannella: we were planing on having the reviews followed by a highlight on ISDC
[18:16] Ryan McLinko: when does this go out
[18:16] Matt Cannella: we were thinking mid may
[18:16] Ryan McLinko: hmm, that would be a bit late for isdc
[18:17] Matt Cannella: possibly... we might be able to push it up...
[18:17] Matt Cannella: any volunteers to write about 501c3?
[18:17] Matt Cannella: haha
[18:17] Joshua Nelson: depends ont he people. might be able to convince some people to drive it.
[18:17] Matt Cannella: good point
[18:17] Basant Sagar: the Director of Finance
[18:17] Matt Cannella: literally 2 paragraohs
[18:17] Matt Cannella: *paragraphs
[18:17] Justin Graves: when do you need it
[18:18] Matt Cannella: with an accompanying picture... if there is anything
[18:18] Matt Cannella: umm... set a pencil date of april 20th
[18:18] Matt Cannella: but earlier the better
[18:18] Justin Graves: I don't know about a picture though
[18:18] Matt Cannella: sound good?
[18:18] Matt Cannella: ok
[18:18] Matt Cannella: then no worries
[18:18] Justin Graves: yeah
[18:18] Matt Cannella: i can make some clip art or something to accompany it
[18:18] Matt Cannella: thanks
[18:19] Joshua Nelson: Keri, could you write a summary of Space Access from your opinion?
[18:19] Matt Cannella: yea, we are planning on having alumni spotlight, project feature; daedulus, conference wrap ups
[18:19] Matt Cannella: up-coming conferences
[18:19] Matt Cannella: chapter updates
[18:19] Joshua Nelson: Ryan, possibly find somone to write a summary fo the regional?
[18:19] Matt Cannella: that would help a lot
[18:19] Ryan McLinko: yeah
[18:19] Matt Cannella: good idea josh
[18:19] Keri Hancock: sure, I guess
[18:19] Keri Hancock: how long?
[18:20] Matt Cannella: 1/2 page
[18:20] Matt Cannella: make it brief
[18:20] Matt Cannella: and maybe throw in a picture or two
[18:20] Keri Hancock: if Josh has any pictures (not the cream puff) then I'll toss those in
[18:21] Joshua Nelson: Sure
[18:21] Joshua Nelson: k
[18:21] Joshua Nelson: Anything else for Nova Matt? (I'll try to write the Chair letter tonight)
[18:22] Matt Cannella: um... nope
[18:22] Matt Cannella: thanks josh
[18:22] Matt Cannella: i guess just get back to me with 501c3 article
[18:22] Matt Cannella: and conference wrap uips
[18:22] Matt Cannella: *ups
[18:22] Matt Cannella: thanks guys
[18:22] Joshua Nelson: Next up: Summary of an Executive Decision
[18:23] Joshua Nelson: Given Princeton SEDS has been sitting in limbo, in lieu of a CoC decision on dues for late forming chapters
[18:23] Joshua Nelson: I made an executive decision that they would not need to pay until the August announcement with the rest of the chapters
[18:23] Joshua Nelson: so they won't have this hanging over their heads and can spend the rest of hte semester forming their chapter
[18:24] Joshua Nelson: Opinions? Motions to overturn? etc?
[18:24] Grant Atkinson: i don't oppose, but can this happen?
[18:24] Grant Atkinson: constitutionally, i mean
[18:24] Joshua Nelson: yes
[18:24] Grant Atkinson: ok
[18:24] Joshua Nelson: the chair can make executive decisions on behalf of the executive board
[18:24] Joshua Nelson: in situations that warrant a fast decision
[18:25] Keri Hancock: but isn't this on behalf of CoC
[18:25] Joshua Nelson: but must justify the decision to the Exec Board and CoC
[18:25] Grant Atkinson: i agree with the decision in any case
[18:25] Keri Hancock: since we already voted
[18:25] Joshua Nelson: who can overturn it
[18:25] Joshua Nelson: Keri,
[18:25] Joshua Nelson: the CoC is making hte general policy
[18:25] Joshua Nelson: I saw it as this is a chapter we might lose if they sat in limbo on this issue for another month
[18:25] Joshua Nelson: waiting for a CoC decision
[18:25] Keri Hancock: ok, so you have made the decision specifically for Princeton
[18:25] Joshua Nelson: yes
[18:25] Joshua Nelson: just specifically for the one chapter
[18:26] Keri Hancock: thank you
[18:26] Matt Cannella: i say we give a newcoming chapter 6 months maybe?
[18:26] Joshua Nelson: *shakes head*
[18:26] Joshua Nelson: not our choice to make
[18:26] Matt Cannella: oh... sorry
[18:26] Joshua Nelson: we already passed a proposal to the CoC
[18:26] Joshua Nelson: they're voting on it
[18:26] Rick Hanton: Well, it works while CoC makes up their mind.
[18:26] Joshua Nelson: I just was doing housecleaning on a chapter in limbo
[18:26] Joshua Nelson: So any opposition to the decision?
[18:27] Keri Hancock: no
[18:27] Rick Hanton: no
[18:27] Joshua Nelson: If no opposition, moving to the next item
[18:27] Joshua Nelson: ISDC Hospitality Suite
[18:27] Joshua Nelson: I've been contacted by Gary Barnhard and Will Watson
[18:27] Joshua Nelson: ISDC this year is interested in having each night of their hospitality suite hosted by a different 'friend' organization of NSS
[18:28] Joshua Nelson: SFF is already hosting one night
[18:28] Joshua Nelson: they've extended the offer to SEDS of hosting the other.
[18:28] Joshua Nelson: I've mentioned we'd be interested
[18:28] Joshua Nelson: and what I would propose is this
[18:28] Joshua Nelson: we set a set dollar amount SEDS USA would contribute, and then seek chapters willing to pitch in another amount
[18:29] Joshua Nelson: ex: SEDS USA pitches in $150 and two chapters pitch in $75
[18:29] Joshua Nelson: giving us a war chest for the hospitality suite of $300
[18:29] Joshua Nelson: Since SFF is always hosting EVERYONE's hospitality suites
[18:29] Keri Hancock: what all might we be contributing? finger foods? just drinks?
[18:29] Joshua Nelson: and we've gotten such a good reputation at ISDC for bartending and helping theirs
[18:29] Joshua Nelson: I thought it would be a good idea for us to actually pitch in slightly monetarily and host it
[18:30] Joshua Nelson: Keri- Mostly alcohol
[18:30] Grant Atkinson: how much would we need to contribute?
[18:30] Grant Atkinson: about $300?
[18:30] Grant Atkinson: or is that just an estimate
[18:30] Joshua Nelson: Grant- usually about $300 would do it for a night, but exact number still need to be calculated
[18:30] Joshua Nelson: there's also been the proposal of getting donations from SEDS USA alumni
[18:30] Grant Atkinson: ok
[18:30] Joshua Nelson: so splitting it 3 ways
[18:30] Joshua Nelson: between SEDS USA, SEDS chapters, and SEDS alumni
[18:31] Joshua Nelson: (if each alumni attending pitches in $20 that adds up fast)
[18:31] Joshua Nelson: So any questions on this before putting it to a vote, and capping SEDS USA money on it?
[18:31] Keri Hancock: yes
[18:31] Keri Hancock: How do you think that the Alum will respond?
[18:32] Keri Hancock: Are we making that mandatory?
[18:32] Keri Hancock: Or just asking them
[18:32] Joshua Nelson: Usually they're pretty favorable
[18:32] Rick Hanton: we can't
[18:32] Joshua Nelson: we cannot make it mandatory
[18:32] Keri Hancock: when will we collect the money from them
[18:32] Joshua Nelson: can have them pay it via paypal, or make 'pledges' to be collected on site
[18:33] Keri Hancock: ok, when will it all be due?
[18:33] Keri Hancock: that night or before sometime?
[18:33] Joshua Nelson: I'd say week before
[18:33] Joshua Nelson: so we can buy the stuff ahead of time.
[18:33] Keri Hancock: ok, I'm done with questions then
[18:33] Joshua Nelson: Any other questions?
[18:33] Meebo Message: Could not IM contact
[18:34] Joshua Nelson: Any questions?
[18:35] Joshua Nelson: If not, All in favor of the hospitality suite hosting as proposed (Aye/Nay/Abstain)
[18:35] Keri Hancock: aye
[18:35] Matt Cannella: aye
[18:35] Joshua Nelson: aye
[18:35] Keri Bean: abstain
[18:35] Justin Graves: aye
[18:35] Grant Atkinson: aye
[18:35] Rick Hanton: aye
[18:35] Ryan McLinko: abs
[18:35] Joshua Nelson: (note: we'll do money cap as a seperate vote)
[18:35] Josh Sosa: aye
[18:36] Basant Sagar: abs
[18:36] Joshua Nelson: 7-0-3 motion carries
[18:36] Joshua Nelson: I'd like to propose SEDS USA contribute $150. Arguements for higher, lower?
[18:36] Rick Hanton: How many are we expecting will show?
[18:37] Rick Hanton: (I haven't been to ISDC in a few years)
[18:37] Joshua Nelson: it is always variable
[18:37] Keri Hancock: I'd rather that SEDS USA did not form a solid amount
[18:37] Keri Hancock: but rather was willing to pay what was left with a cap on that number
[18:37] Keri Hancock: just in case
[18:37] Joshua Nelson: one year the SFF gave SEDS $300 to host a suite for a night and we did it with that
[18:38] Joshua Nelson: Keri- So if we get alot of donations you want SEDS USA to pay nothing? instead of making it that much better?
[18:38] Keri Hancock: not what I'm saying
[18:38] Keri Hancock: if we get nothing seds isn't cheating ISDC
[18:38] Keri Hancock: by only donating $150
[18:38] Keri Hancock: lets at least determine chapter interest in donating first
[18:39] Joshua Nelson: Though I understand your point. I'll rephrase. I propose capping SEDS USA expenditure on the ISDC hospitality suite at $150, to be reassessed in May as the conference is closer.
[18:39] Joshua Nelson: So if it gets closer and we dont have the money, we reassess the situation as it gets closer
[18:39] Rick Hanton: Just so we can confirm to ISDC right?
[18:39] Keri Hancock: ok, no more objections from me at the moment then
[18:39] Joshua Nelson: but for right now put a limit on what we want to spend.
[18:40] Joshua Nelson: yeah. Show we're actually putting money down.
[18:40] Joshua Nelson: Any other arguments for more or less?
[18:41] Joshua Nelson: In which case, all in favor of capping the SEDS USA monetary contribution towards the ISDC Hospitality suite at $150, to be reassesed in May. (Aye/Nay/Abstain)
[18:41] Keri Hancock: aye
[18:41] Rick Hanton: aye
[18:41] Grant Atkinson: aye
[18:41] Keri Bean: abstain
[18:41] Justin Graves: aye
[18:41] Josh Sosa: aye
[18:41] Ryan McLinko: abs
[18:41] Matt Cannella: abs
[18:42] Joshua Nelson: aye
[18:42] Basant Sagar: abs
[18:42] Joshua Nelson: 6-0-4
[18:42] Joshua Nelson: motion carries
[18:43] Joshua Nelson: One last item tonight. ISDC would like to set up a room share / ride share forum for ISDC, for attendees that want to share rides from the airport, or share hotel rooms. I proposed, and they liked the idea, of us setting up a temporary sub category on our forums for ISDC Ride/Room share.
[18:43] Joshua Nelson: We won't have any liability, and will post a clear disclaimer
[18:43] Joshua Nelson: we'll just be letting ISDC use a temporary forum space on our forums for people looking to share rides/rooms
[18:43] Joshua Nelson: Opinions?
[18:44] Ryan McLinko: sounds like a great idea
[18:44] Rick Hanton: cool
[18:44] Grant Atkinson: good idea
[18:44] Justin Graves: don't see anything wrong with it
[18:44] Joshua Nelson: All in favor of letting ISDC use a section of our forums for Ride/Room share? (Aye/Nay/Abstain)
[18:44] Ryan McLinko: i
[18:44] Justin Graves: aye
[18:45] Joshua Nelson: aye
[18:45] Josh Sosa: aye
[18:45] Rick Hanton: aye
[18:45] Grant Atkinson: aye
[18:45] Keri Bean: abstain
[18:45] Basant Sagar: aye
[18:45] Keri Hancock: abstain
[18:46] Joshua Nelson: 7-0-2.
[18:46] Joshua Nelson: Motion carries
[18:46] Joshua Nelson: I'll get that set up later tonight (possibly with Josh S help?)
[18:46] Joshua Nelson: Ok, that was a busy meeting, our first for this semester over an hour!
[18:46] Joshua Nelson: We got alot done though
[18:46] Joshua Nelson: Any last minute items?
[18:46] Matt Cannella: has left the chat
[18:46] Keri Bean: I miss BSG
[18:46] Joshua Nelson: any relevant last minute items?
[18:47] Keri Bean: lol
[18:47] Joshua Nelson: if not, meeting adjourned.
| 2008-2009 SEDS-USA Meetings |
| Exec Board Minutes: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 | 11/23 |
| Exec Board Transcripts: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 | 11/23 |
| Council of Chapters Transcripts: 12/3 | 12/15 | 1/28 | 2/25 | 3/25 | 4/29 | 5/30 | 6/24 | 7/29 | 8/25 | 9/30 | 10/28 | 11/15 |
