From SEDSWiki

SEDS-USA Executive Board Meeting, May 11, 2009

Time: 8:30 PM EST Location: AOL Instant Messenger Attendance: Joshua Nelson, Grant Atkinson, Rick Hanton, Keri Bean, Keri Hancock, Matt Cannella, Basant Sagar, Ryan McLinko, Justin Graves Absent: Zeke Silva, Joshua Sosa

Transcript

[17:30] Joshua Nelson: Ok, Agenda for tonight: 1) ISDC, 2) 501c3 / Endowment update 3) Annual survey

[17:31] Joshua Nelson: 4) Nova

[17:31] Joshua Nelson: 5) CoC recap

[17:31] Joshua Nelson: First up, ISDC. Ryan, anything of note change since last we met?

[17:31] Ryan McLinko: not really

[17:32] Ryan McLinko: there were a few issues that came up, but they were resolved

[17:32] Joshua Nelson: How many people do we estimate will be showing?

[17:32] Joshua Nelson: (UofA has a final number of 2 people)

[17:32] Matt Cannella: UB has at least 3, with possibility of 5

[17:32] Ryan McLinko: 45ish maybe?

[17:32] Ryan McLinko: a lot from ERF and UCF

[17:32] Rick Hanton: ISU didn't get money to send people (not much interest either).

[17:33] Grant Atkinson: i'll probably be the only one from Texas A&M

[17:33] Keri Bean: Brian's coming too

[17:33] Ryan McLinko: and I've heard from A&M, BU, MIT also

[17:33] Joshua Nelson: UofA is officially only 2 people

[17:33] Ryan McLinko: besides those who have already mentioned

[17:33] Matt Cannella: BU is bringing 6

[17:33] Joshua Nelson: We are bringing another run of SEDS shot glasses with us though

[17:33] Joshua Nelson:

[17:33] Ryan McLinko: one of the big questions was how many from ERF and UCF

[17:33] Ryan McLinko: I feel like the numbers I've been getting are optimistic

[17:34] Matt Cannella: oh yea...

[17:34] Ryan McLinko: how is seds house coming?

[17:34] Matt Cannella: done

[17:35] Matt Cannella: and excellent

[17:35] Joshua Nelson: Final numbers/cost?

[17:35] Matt Cannella: we have 12 people (with one more possibly)

[17:35] Matt Cannella: at a cost of $100 a person

[17:35] Matt Cannella: ($100 and change actually)

[17:36] Rick Hanton:

[17:36] Matt Cannella: and we have 2 cars set up, and will probably rent one more

[17:36] Joshua Nelson: That including Kyle's car?

[17:36] Matt Cannella: kyle?

[17:37] Joshua Nelson: Kyle Stephens, UofA SEDS

[17:37] Matt Cannella: oh.... no. he isnt definite yet

[17:37] Joshua Nelson: k

[17:37] Matt Cannella: but if he comes, that makes things easier (he is the maybe)

[17:37] Joshua Nelson: k

[17:38] Matt Cannella: besides that, we're golden

[17:38] Joshua Nelson: Sounds good.

[17:38] Ryan McLinko: so, nothing else of significant note for isdc on my end

[17:38] Joshua Nelson: Next week we'll go through everyone one last time in detail

[17:38] Joshua Nelson: make sure we know who's handling what

[17:38] Ryan McLinko: currently looking into student panels

[17:38] Joshua Nelson: and bringing what

[17:38] Matt Cannella: kk

[17:38] Ryan McLinko: rather student sessions with speakers

[17:38] Joshua Nelson: Ah yes, werent we supposed to vote on those?

[17:38] Joshua Nelson: this meeting? (or last really)

[17:39] Ryan McLinko: adn putting together the student funding panel

[17:39] Ryan McLinko: so...apparently we have to handle it

[17:39] Ryan McLinko: so I gave my-linh some names

[17:39] Ryan McLinko: and she will get me contact info

[17:39] Ryan McLinko: so once I get those

[17:39] Joshua Nelson: k

[17:39] Ryan McLinko: then I will let you guys know and we can see who is of best interest to you before I contact

[17:39] Ryan McLinko: actuall

[17:39] Ryan McLinko: let me bring up what I sent her

[17:40] Ryan McLinko: buzz, anderson, whitehorn, lindenmoyer, cook

[17:40] Ryan McLinko: I tried to get a good spread of contacts

[17:41] Joshua Nelson: *nods*

[17:41] Ryan McLinko: so maybe it would be best to get an idea from you guys now as to which two I should try first

[17:41] Ryan McLinko: thoughts?

[17:41] Joshua Nelson: Anderson is Eric Anderson?

[17:41] Ryan McLinko: yes

[17:41] Basant Sagar: has joined the chat

[17:42] Grant Atkinson: i'd vote for buzz and whitehorn, they'd be the two i'd be most interested in hearing from

[17:42] Joshua Nelson: Lindenmoyer would be good as well

[17:42] Rick Hanton: Yeah, buzz and anderson

[17:43] Joshua Nelson: Ok, lets do this logically

[17:43] Joshua Nelson: Everyone post their first and second choice

[17:43] Joshua Nelson: we'll tally them and ask in order of choice

[17:43] Basant Sagar: buzz and eric anderson

[17:43] Keri Bean: I'll abstain since I can't go

[17:43] Grant Atkinson: buzz and whitehorn

[17:43] Ryan McLinko: anderson, whitehorn

[17:44] Rick Hanton: buzz and anderson

[17:44] Justin Graves: buzz, anderson

[17:44] Joshua Nelson: Lindenmoyer Whitehorn

[17:44] Matt Cannella: buzz and lindenmoyer

[17:44] Keri Hancock: abstain

[17:44] Ryan McLinko: looks like buzz, anderson?

[17:45] Basant Sagar: yup

[17:45] Ryan McLinko: ok, once I get contacts, I'll give them a shot

[17:45] Joshua Nelson: Tally is.... Buzz 4, Anderson, Whitehorn, Lindenmoyer

[17:45] Joshua Nelson: k

[17:45] Ryan McLinko: (granted I already have buzz's, but I'll see if they want me to use something else)

[17:45] Ryan McLinko: ok, that's all I have for isdc

[17:46] Joshua Nelson: sounds good.

[17:46] Joshua Nelson: Up next

[17:46] Joshua Nelson: %01c3 Endowment

[17:46] Joshua Nelson: Talked to Ryan Goodnight

[17:47] Joshua Nelson: We've been on hold for the big 501c3 / Endowment conference call because aparently the Secretary of State of Texas takes forever to respond/fill out paperwork

[17:47] Matt Cannella: kk

[17:47] Joshua Nelson: we're waiting on them before the endowment side of the 501c3 goes further

[17:48] Keri Bean: I'm sorry my state is slow

[17:48] Joshua Nelson: I'm going to try and type up a 'intro to 501c3' and a SEDS procedure guide for using it

[17:48] Joshua Nelson: will try to get that out to you guys to review next week

[17:48] Joshua Nelson: and then distribute to chapters at ISDC

[17:49] Joshua Nelson: Next up: Annual Survey of Chapters

[17:49] Matt Cannella: josh, can i get a copy of that as soon as you write it josh?

[17:49] Matt Cannella: whenever its done, i'll put it in the next NOVA

[17:49] Joshua Nelson: Yes

[17:49] Joshua Nelson: (might be a few days because I've barely started drafting it)

[17:49] Joshua Nelson: Last year we sent out a survey to all chapters

[17:49] Joshua Nelson: which went extremely well

[17:50] Joshua Nelson: What do you guys think would be the best timeline to be sending out the survey this year?

[17:50] Joshua Nelson: for 2008-2009?

[17:50] Grant Atkinson: probably asap

[17:50] Grant Atkinson: since people will be dispersing for summer very shortly

[17:51] Joshua Nelson: Just send it out now, and give them till august to fill it out before getting on their backs?

[17:51] Matt Cannella: i agree

[17:51] Rick Hanton: While people are on break is not a bad time.

[17:51] Keri Hancock: sounds good Josh

[17:51] Matt Cannella: but remind them throughout the summer

[17:51] Grant Atkinson: i agree with josh

[17:51] Joshua Nelson: That'll be Grant's job

[17:51] Matt Cannella: like, send out an email in the beginning of august

[17:51] Grant Atkinson: i can send out reminders periodically

[17:51] Matt Cannella: sounds good

[17:51] Joshua Nelson: I'll write up the survey, and will give it to Grant to shove down their throats

[17:51] Grant Atkinson: and then get mean to people when they inevitably don't send anything

[17:52] Joshua Nelson: ooooo

[17:52] Joshua Nelson: and I thought Keri was teh dangerous one

[17:52] Joshua Nelson: Ok

[17:52] Keri Bean: rawr!

[17:52] Joshua Nelson: Nova, Matt? (And yes I owe you a letter from the chair)

[17:54] Matt Cannella: um

[17:54] Matt Cannella: things are going well

[17:54] Matt Cannella: we have a new alumni apotlight that i'm waiting to get a response from

[17:54] Rick Hanton: who?

[17:54] Matt Cannella: and after that its just a few more things... i did want to ask for opinion of the board on chapter updates

[17:55] Matt Cannella: John Gedmark

[17:55] Matt Cannella: old pres of Purdue SEDS, and executive director of personal spaceflight federation

[17:55] Joshua Nelson: (good choice)

[17:55] Matt Cannella: but anywho, what should i do for chapters that don't have updates on their sites? maybe only include those that do?

[17:56] Joshua Nelson: (personally restarted Princeton SEDS)

[17:56] Ryan McLinko: include only those that do

[17:56] Joshua Nelson: Matt - Ask!

[17:56] Matt Cannella: ok... sounds good

[17:56] Ryan McLinko: would help to keep things fresher

[17:56] Ryan McLinko: then it's more of a "spotlight"

[17:56] Matt Cannella: good point

[17:56] Joshua Nelson: Feel free to bug the chapters

[17:56] Joshua Nelson: saying "Hey anything new going on?"

[17:56] Rick Hanton: We could ask for a new round of end-of-semester updates?/

[17:56] Matt Cannella: i'm going home on wednesday, so i should start having more time to work on it

[17:57] Matt Cannella: and we are still shooting for a publish date of may 20th

[17:57] Matt Cannella: ish

[17:58] Joshua Nelson: Be nice if we could get it then

[17:58] Joshua Nelson: so I can print off copies in B/W to put on the SEDS table at ISDC

[17:58] Keri Bean: hey, do you want to include a little note on Phoenix, since her anniversary is May 25th?

[17:59] Matt Cannella: i would love that... want to write up a short blurb for it?

[17:59] Matt Cannella: literally a paragraph and a picture is fine

[17:59] Keri Bean: sure

[18:00] Joshua Nelson: K

[18:00] Matt Cannella: thanks! try to get it to me by next week

[18:00] Matt Cannella: k, thats all for nova

[18:00] Joshua Nelson: Last up, CoC wrap up

[18:00] Joshua Nelson: Grant, Keri?

[18:00] Grant Atkinson: a couple of items of interest from the last CoC:

[18:00] Grant Atkinson: the chapter reps approved having an in-person CoC at ISDC

[18:01] Grant Atkinson: the chapter dues policy change was struck down, so the policy will remain as before

[18:01] Grant Atkinson: and we continued to discuss the IYA outreach ideas that were brought up at the last exec board meeting

[18:01] Grant Atkinson: this in addition to an exec board update and ISDC update

[18:02] Grant Atkinson: any questions/comments regarding it?

[18:03] Rick Hanton: The minutes are now online as of today from that CoC

[18:04] Joshua Nelson: Given the next one is an in person meeting, I'll be volunteering to rep the Executive Board.

[18:04] Joshua Nelson: One main item I would like to propose for the meeting: How to improve CoC

[18:04] Keri Hancock: Awesome!

[18:04] Joshua Nelson: where the body should go, what chapters want to get out of it, etc..

[18:04] Rick Hanton: I like it.

[18:04] Grant Atkinson: good idea

[18:04] Grant Atkinson: it's the ideal kind of topic to discuss in person

[18:05] Rick Hanton: Direction for the board and org is a good thing.

[18:05] Grant Atkinson: indeed

[18:05] Keri Hancock: yep, and they'll be all swept up in an awesome space conference when you do this, so you'll get more enthusiasm and brainstorming

[18:05] Joshua Nelson: Any other proposed item for in person discussion?

[18:06] Keri Hancock: nope

[18:06] Grant Atkinson: related to this

[18:06] Rick Hanton: Ideas for reaching out to new groups of people?

[18:06] Grant Atkinson: we need to figure out when/where the in person CoC will be held

[18:07] Joshua Nelson: Thought My Linh put in a request for the room

[18:07] Joshua Nelson: Will double check with her

[18:07] Grant Atkinson: alright

[18:07] Ryan McLinko: they are working on it last I checked

[18:07] Grant Atkinson: can you have her email me whatever she finds out?

[18:07] Joshua Nelson: Allright, any further items for today?

[18:07] Ryan McLinko: (I asked her about it yesterday)

[18:09] Joshua Nelson: If not, meeting adjourned

2008-2009 SEDS-USA Meetings

Exec Board Minutes: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 | 11/23

Exec Board Transcripts: 11/24 | 12/01 | 12/08 | 12/22 | 1/5 | 1/12 | 1/19 | 1/26 | 2/2 | 2/9 | 2/16 | 2/23 | 3/2 | 3/9 | 3/16 | 3/23 | 4/6 | 4/13 | 4/20 | 4/27 | 5/4 | 5/11 | 5/18 | 5/25 | 6/1 | 6/8 | 6/15 | 6/22 | 6/29 | 7/6 | 7/13 | 7/20 | 7/27 | 8/3 | 8/10 | 8/17 | 8/24 | 8/31 | 9/7 | 9/14 | 9/21 | 9/28 | 10/5 | 10/6* | 10/12 | 10/20 | 10/26 | 11/2 | 11/9 | 11/16 | 11/23

Council of Chapters Transcripts: 12/3 | 12/15 | 1/28 | 2/25 | 3/25 | 4/29 | 5/30 | 6/24 | 7/29 | 8/25 | 9/30 | 10/28 | 11/15