SEDS-India Meeting Transcript 20080210
From SEDSWiki
| SEDS-India Executive Board Meeting, 2 February 2008 |
|
Time: 17:30 IST |
tiny_mohanty has joined the conference. Anmol Sharma has joined the conference. Anmol Sharma has left the conference. Ashok Reddy has joined the conference. Anmol Sharma has joined the conference. ashok_reddyk12: hiiii a;; ashok_reddyk12: all Anmol Sharma has joined the conference. starfish_jelly: hello starfish_jelly: so shall we start? ashok_reddyk12: ok prad2609: ok tiny_mohanty: yup starfish_jelly: Ashok..... the agenda.... ashok_reddyk12: about meeting??? prad2609: let's begin with holding a meeting ... Ashok is doing this the first time... starfish_jelly: ok.... as Pradeep says... prad2609: Ashok, this is for your benefit...besides calling for a meeting you were also expected to ask people what they would like to discuss at the meeting prad2609: and hence put together the agenda and send it to all of us, atleast two days before the meeting snehaldeshpande18: thanks pradeep.. prad2609: and also take minutes and add the chat transcripts of the meeting to SEDSWiki ashok_reddyk12: ok pradeep.. from this time i'l do that snehaldeshpande18: Ok can we know the work being done by other members ont present first??? snehaldeshpande18: *not prad2609: yes prad2609: let's begin with Sangeetha.. snehaldeshpande18: ok... ashok_reddyk12: ok tiny_mohanty: ya prad2609: she tells me she had exams till 24th last month...and tilll then she was working with Anbarasan and Aravind starfish_jelly: ok snehaldeshpande18: working on.. prad2609: on a program called Destination Moon...we were supposed to encourage discussion on it at the forums..but somehow it fizzled out...find the forum post here - http://forums.seds.org/showthread.php?t=2537 prad2609: currently she's working on the conference....she will write an email to Anmol soon.. prad2609: next, Naveen starfish_jelly: k. tiny_mohanty: ok ashok_reddyk12: k prad2609: he's doing the work related to InStuSat prad2609: he's actually preparing a paper that will be the basis for the project prad2609: besides that, I've asked him to think about rocketry sessions etc. prad2609: Vishal.. prad2609: I had asked Vishal to prepare a document related to outreach...haven't got that yet...but he says he's been worrying more about starting and establishing a SEDS chapter there.. prad2609: We had a talk about that..and I believe in Anmol has had a chat with him starfish_jelly: ya. will give input on my turn prad2609: Ashish is expected in 10 mins (as per Anmol)..so let's get on with this ashok_reddyk12: pradeep... rite now i collected some info about designing rockets and is it useful any way for us?? prad2609: you can talk to naveen about that.. ashok_reddyk12: kkk prad2609: any questions related to any of the above? tiny_mohanty: no starfish_jelly: no ashok_reddyk12: pradeep can u guide me what all the things that i've to keep in SEDSwiki.. can u mail me the details snehaldeshpande18: let them subit their reports ... then we an discuss.. prad2609: yes ashok_reddyk12: thankx prad2609: i believe we can begin with anmol ashok_reddyk12: k starfish_jelly: here i go..... stuff done by DCA in brief.... prad2609: unlike last time..we'll discuss everything related to one person together.. prad2609: Anmol, the stage is yours... starfish_jelly: 1.) contacted all participants of SEDSIC 07 by email..... asking fpor details abt those interested in joining SEDS ashok_reddyk12: good to hear that from u anmol starfish_jelly: 2.) created mail for membership details (advys of chapter and benefits of individual mebership) starfish_jelly: 3.) Contacted IIT Kanpur, Saurabh Chatterjee, described and discussed with him abt the prospects of SEDS Chapter at IIT K ashok_reddyk12: i too had contacted my friends who were interested in SEDS but how can i join them to SEDS officially.. is it enough to send their names through mail to pradeep? starfish_jelly: 4.) Contacted and sent the Chapter Starter Kit basics to Pannimalar Engg. College (Karthik K.) starfish_jelly: lemme finish this first or i'll forget... starfish_jelly: 5.) Contacted Head of Astronomy Club, Manipal Inst. of Tech ashok_reddyk12: kkkkkk carry on anmol starfish_jelly: gave details abt SEDS and starting a chapter starfish_jelly: 6.) gathered info on freelance astronomy clubs in India, prospective of being given SEDS affiliation starfish_jelly: ----------------------------------------------------Done------------------------------------------------ prad2609: related to 1) prad2609: how many responses? starfish_jelly: abt 25 starfish_jelly: to them i'll send in membership details tonight prad2609: that's a good number..how many do you think will be confirmed members? tiny_mohanty: yup dats a positive sign starfish_jelly: i'll try and get all 25 starfish_jelly: there mails sound convincing snehaldeshpande18: guys I think we need to hurry!! mera session khatam ho jaega!! prad2609: ok, any other questions? ashok_reddyk12: nope......... starfish_jelly: abt Ashol's query snehaldeshpande18: No.. tiny_mohanty: no starfish_jelly: ask ur friends to send in an email......to sedsindia@gmail.com stating name, contact no., address and mail id prad2609: yes..you have to change the related page on SEDSWiki...and send related mail to the mailing list so that everyone knows...might be a good idea ashok_reddyk12: k... anmol prad2609: Ashok? your turn starfish_jelly: nest..... ashok_reddyk12: should i post all the things that we have discussed here or any summary of this meeting prad2609: no, you have to discuss what you have been doing...till date prad2609: If you can wait after this meeting, I can explain things to you.. ashok_reddyk12: me.. i contaced some of my friends around 5 - 6 and i discussed abt SEDS with them and they are also interested in joining SEDS.. prad2609: you were given the task of writing the MoA... ashok_reddyk12: who... me????? prad2609: yes prad2609: anyway, Snehal will write to you about that.. ashok_reddyk12: MoA??? prad2609: Memorandum of Association prad2609: Krishna, can you go next? ashok_reddyk12: k.. i'll ask snehal regarding this.... tiny_mohanty: ya] tiny_mohanty: as per the last meeting the pamphlet ws designed tiny_mohanty: it ws sent to all the sedsic participants tiny_mohanty: regarding changes i discussed wid anmol n snehal they will be changed in the pamphlet ashok_reddyk12: k prad2609: done? tiny_mohanty: n for the hand made posters ashish is still wrking on the logo as soon as it is finished i wl start wrking on that tiny_mohanty: done snehaldeshpande18: ok.. ashok_reddyk12: ok prad2609: ok, that's straightfwd enough...snehal? snehaldeshpande18: Ok... Will be mailing you all the revised Constitution by tom evening... please go through it...ok... prad2609: sure snehaldeshpande18: the registration process will take take about 2months (if done through VIT registrar office!!!)... snehaldeshpande18: the opening of a Bank account can be only after that!!!I will come to know the exact procedure only when I submit the Laws... ashok_reddyk12: ok prad2609: is that all? prad2609: anything else? snehaldeshpande18: yup... had to put forth some points... prad2609: go ahead...stage is still yours.. snehaldeshpande18: Once please go through the bye laws!!!!!!!! will have a clearer picture of SEDS-India working... ashok_reddyk12: ok snehaldeshpande18: Let me make clear that all decisions to be sent to mailing list etc. must be reviewed by the Committee. prad2609: I know that's one for me..yes sir snehaldeshpande18: I suggest that we all send each other our year planer of our institutes... tiny_mohanty: its a gud suggestion starfish_jelly: i concur! snehaldeshpande18: it will help in distributing work... and calling meetings.. ashok_reddyk12: ya dats a nice idea prad2609: ok.. snehaldeshpande18: and please lets not call it a conference but only a meet!!!! snehaldeshpande18: SEDS-India Meet!!! tiny_mohanty: yup i agree ashok_reddyk12: kkkkkkkkkkk snehaldeshpande18: see it would have made things easier if all had been present... starfish_jelly: SEDS India Exec. Body Meeting not the SEDS India General Body Meeting prad2609: I've discussed that part with Anmol...he'll talk to Sangeetha about this.. snehaldeshpande18: Ashok please keep in mind to give 3-4 days gap before u call a meeting thike.. prad2609: and that'll be handled between them prad2609: naming, timing etc. everything snehaldeshpande18: fine... ashok_reddyk12: kkkkkkkkk sure snehal snehaldeshpande18: Ok ...pradeep and i were discussing on the term on office... snehaldeshpande18: Feb.. to fed ??? starfish_jelly: i'd suggest so tiny_mohanty: me also prad2609: Snehal...you can send an email about this to the list..and let's vote on this at the next meeting 15 days later.. snehaldeshpande18: taking into consideration that we have many college fests end of feb... snehaldeshpande18: ok.. chalo thike.. ashok_reddyk12: ya ya many colleges in hyd also conducting fests which innlcudes my institute too prad2609: my update...is simply limited to the fact that I have been handling stuff on the wiki and mailing list.. snehaldeshpande18: fine ...am done... prad2609: also, if you're not very active on the forums...http://forums.seds.org/showthread.php?goto=newpost&t=3007 prad2609: that's the announcement for the next Rover competition prad2609: in the UK starfish_jelly: i've something which needs discussion...... prad2609: ok..Anmol..go ahead..floor is open for discussion snehaldeshpande18: go on... tiny_mohanty: go ahead starfish_jelly: someone first plz invite ashish starfish_jelly: his id is ashish4u_vit starfish_jelly: my invites not getting delivered ashish4u_vit has joined the conference. starfish_jelly: yes...welcome ashish starfish_jelly: so lets go.... ashok_reddyk12: ya ashish starfish_jelly: what i was suggesting was...... ashish4u_vit: ya ya lets go... starfish_jelly: The procedure for membership…… I’d suggest as of now all those who apply through mailing and replies to our invitation will we given an online form (through the site; Ashish) and after filling this form, they will be given a temp id and membership……. DCA will work with them for the next 2-3 months give them good projects, mails and ideas….help them like SEDS and the activities we’re part of….., till we can get SEDS officially registered and open the account. After we are a reg. body and have an account, the members will be sent the SEDS Membership Form and hard copies of it with DD must reach DCA to validate membership as permanent…. starfish_jelly: DD of Rs.100/- starfish_jelly: Chapter Affiliation Charge: Rs. 400/- starfish_jelly: Min. 15ppl req. to start a chapter Yahoo! Messenger: ashish4u_vit has declined to join and sent: No, thank you. starfish_jelly: as discussed with Treasurer tiny_mohanty: ya Ashish Agrawal has joined the conference. snehaldeshpande18: keeping them informed of the fee intially... starfish_jelly: ok..... starfish_jelly: comments everyone? prad2609: yes, keep everything open...every amount from day 1... ashok_reddyk12: no comments tiny_mohanty: dats gud ashok_reddyk12: its a nice idea prad2609: when I used to send emails earlier I had offered free chapter affiliation..so, please make the distinction clear..annual fees and one-time (?) affiliation fees tiny_mohanty: its annual fees snehaldeshpande18: this part will not be incl. in bye laws...as it is for the intial stages ... or should I?? prad2609: 100 = annual fees + 400 = one time chapter affiliation fees...correct? tiny_mohanty: they hv to renew their membership as per stated in bye laws starfish_jelly: annual affiliation charge, Krishna clarify here tiny_mohanty: Rs 100/- is per person charge to join SEDS INDIA prad2609: yes, please make all details clear now so that communication to chapters is clear snehaldeshpande18: some % of their collected fees will be going to SEDS-India account... prad2609: for individual membership? tiny_mohanty: for a chapter to start off it shud hv 15 members and pay as Rs 400/- as chapter affiliation charges tiny_mohanty: for individual its Rs 100/- ashok_reddyk12: ok prad2609: chapters therefore only pay Rs. 400?? starfish_jelly: and each year the chapter pays Rs. 400/- or some x% of collected amount? tiny_mohanty: ya snehaldeshpande18: pradeep the bye laws have it well put... tiny_mohanty: first to get registered its 400/- tiny_mohanty: then they hv to pay some amount of their collected money to SEDS INDIA every year as per bye laws prad2609: 1. individual member = Rs. 100/- only tiny_mohanty: ya ashish4u_vit: 400 is not required for renewal after one year. right? tiny_mohanty: ya prad2609: 2. one time affiliation fee for chapters = Rs. 400/- tiny_mohanty: ya prad2609: then, chapter annual fee is some percentage of their collected fee? snehaldeshpande18: ... guys guys...please refer bye laws!!!! Ashish ... please fill in your details....am a lil short of time... tiny_mohanty: ya prad2609: ok! prad2609: Ashish...updates? ashok_reddyk12: ok starfish_jelly: me too...ashish updates of ur work? snehaldeshpande18: go go go!!! ashish4u_vit: Logo I will send by Email on tuesday... starfish_jelly: and? ashish4u_vit: Members id cards, and those for the executive committee are being designed... ashish4u_vit: Suggestions for the contents of website are welcome.. prad2609: (when done please say done...) prad2609: anything else, ashish? ashish4u_vit: also need some persons for advisory board... ashish4u_vit: done. snehaldeshpande18: ok ashish ... any thing on part of public relations??? prad2609: advisory board = please talk to Pranav...I have already asked him and he already has a few ideas.. ashish4u_vit: Ok... starfish_jelly: Ashish....i'll schedule a metting this Wed with Ramana and Naveen and Adhip to help us get the site on withing the next week,,,, ashish4u_vit: Ok. prad2609: you still have to do something on the blog end...it's totally upto you to work on that..if you don't do anything there..nothing will happen...any questions related to that...feel free to ask me prad2609: is that all? snehaldeshpande18: any thing else to be discussed???? starfish_jelly: thats all! prad2609: ok, next meeting will be called within the fortnight tiny_mohanty: dats it starfish_jelly: wish me the best of luck with new upcomin chapters! starfish_jelly: tiny_mohanty: all the best prad2609: Ashok will do it...the meeting will start at 5:30 sharp .. and end at 6:30 pm sharp..or atleast we'll try it ashok_reddyk12: all d best snehaldeshpande18: ALL The best... go anmol go!!!! snehaldeshpande18: and please confirm that the others are coming!!! prad2609: let's hope the next meeting will be more organised than this one..and will have better attendance.. snehaldeshpande18: no point only we 4-6 turning up... prad2609: yes.. snehaldeshpande18: Ashok plz. take care... ashok_reddyk12: kkkkkkkkk i'll mail all regarding the next meeting along with the topics going to b discusses prad2609: if there's no other points, lets call this meeting closed.. tiny_mohanty: ya lets arrange it someday as all an attend prad2609: ? starfish_jelly: Done! snehaldeshpande18: BANDH karo!! starfish_jelly: Bye! ashok_reddyk12: Done!!! prad2609: bye tiny_mohanty: bye ashok_reddyk12: bye ashish4u_vit: Thank You all !! Bye... done... prad2609: have a great fortnight ashok_reddyk12: same to u ashish4u_vit: Happy Basant Panchami in advance... Its tomorrow. tiny_mohanty: same to u snehaldeshpande18: yup...see you and others next time!!!! ashok_reddyk12: same to u too ashish Krishna Mohanty has left the conference. Anmol Sharma has left the conference. Snehal Deshpande has left the conference.
