SpaceVision Hotels

Group Rates

Hotels will give a group rate for groups >10 rooms
You will need to guarantee that you will purchase at least 8 of the rooms (for the Hilton in College Station)
- This means you need to ensure you have the money available to ensure that you can do this

Networking events held at hotels can be loud,
- Getting a block of rooms around the room where these kind of events will keep the hotel and other guests happy with you
However, not all speakers will wish to particpate, so make sure that you have rooms in your block available that are far away from the louder block.

Make sure you conform with any rules regarding alcohol
- Easiest solution is to keep any kind of networking event distinct and separate from the actual conference
- Make sure that the conference name is not on any flyer related to the networking event
Make sure that there are options for things to do for those students who do not drink, or do not like those kind of events.
Ensure that everyone in attendance is aware that they should use good judgement when taking photos and making them available.
Have backup plans of where you can go. Night-time events can be a highlight of a conference, its important to keep things moving smoothely.