SpaceVision Speakers

Speaker Selection

Don't rely on traditional speakers
- It's important to keep friends of the organization in the loop, and good to get updates from groups that have done important things in the past year
- However, look to expand the SEDS network. Bringing in new headliner speakers is a great way to do this.
Ask advisors and other friends of the organization for recommendations
Look at other conferences to find new selections
Use connections from planning committee members summer jobs/etc.
Limited number of speakers from your department. Take the opportunity to show off your school, but don't over-do it.
Remember some speakers are big names, some are great speakers. You need some of both. The big names are the ones that get people there, but the less-well-known speakers may be the ones that some students take the most away from.

Form letters are obvious, but at the same time not unacceptable
Modifying a generic form letter with a bit of personal knowledge
Use our advisors and SEDS supporters for help on getting contact
After initial contact, assign a point-of-contact (POC) to handle communication and arrangements
Set specific schedule early
- Speakers are busy, setting a specific time early makes it easier for them to keep the spot clear while maintaining flexibility
- Be prepared to rearrange the schedule on speaker requests. Knowing speakers schedules outside of their speaking spots can be helpful in dealing with this.
Reconfirm and remind speakers multiple times
- 6 Months Out
- 1.5 Month Out
- 1-2 Weeks Out.
This is important because sometimes information gets dropped, secretaries change, and keeping communication open can help avoid last-minute emergencies