YN 2006 Washington DC
From SEDSWiki
Contents |
Meeting Minutes
Next Meeting: Thursday, February 2 7:30 pm EDT
Volunteers
Tim Bailey's nice open YN invitation letter
Jobs
- Volunteer Coordinator
- Volunteer Recruiter (same person as coordinator?)
- Student Recruitment
- VIP Handler
- Setup Supervisor
- Space Jeopardy Czar
- IT/Webcast Director
- Crippen/Young interactive session manager
- Space Artifact Curator
- Limo Manager
- Speaker Coordinator
- Cosmonaut relations
- Russian Embassy and Cultural Center liaison
- Signage czar
- Food Coordinator
- Bar- Alcohol Specialist- Kevin Sloan
- Promotions- Media, Universities,
- Emcee - Bill Nye, or someone fun?
- T-shirt designer
- Flyer designer
Beforehand:
- Designing and ordering T-shirts
- Designing and ordering Promotional Flyers
- Recruiting student involvement- census
- Recruiting YN DC Volunteers
- Get corporate sponsorships and in kind donations for silent auction/prizes
Night Of:
- DJ/VJ 7-9 pm DJ and 7-11pm Video DJ- put together the mix of songs to play as people are arriving and between the presentation and Zoltar, and visuals to project onto the screen all night. Pick up and return equipment, set up. Greet and take care of Zoltar.
- Bouncer (7-9, 9-11) To make sure we have a good crowd and they don't cause any trouble/damage the Cultural Centre.
- Russian Nametag writers (Anton +2, 7-9) and Language Lab instructors (7-9, 9-11)(1st year Russian qualifies you!- native speakers a plus!)
- Merchandise Manager/Temporary Tattoo Applicator Put Yuri's Face all over people's bodies, sets up magnets, raffle tickets, X PRIZE stickers, and anything else we can get our hands on to sell.
- Chief Chef and chef team (Barbara +2) In charge of cutting veggies, heating all Hor d' vours and keeping the trays full
- Ambiance Defender (6:30-9, 9-11:30) Insuring we have sufficient trashcans in each room, and that cups and plates are cleared out as they are left.
- Dancing Queens (Daphne +2) (9-11pm) In charge of tearing up the dance floor and creating a nucleus of dancing frenzy
- Event Manager (7-9, 9-11) makes sure everyone is on post when they need to be and handles all issues
- Bar Manager (6-8:30, 8:30-11) gets change, sets up bar, manages bar tenders, manages issues as they come up
- Bartenders (Mark, Jessy, Robbie, Marks Crew + 3) (7-9, 9-11) Mix the drinks on the menu! make sure people are having a good time. Tell space jokes, or give space facts, listen to peoples space woes...
- Ticket Sales (x6) (7-9) (x4) (9-11), Sit at front table greeting people, selling tickets to enter
- Tech Director (7-9, 9-11) makes sure other parties can see our webcast and we can see theirs
- Videographer (7:30-9:30) to capture event on a DV Cam, digitize the files and upload them to our server
- Photographer (7:30-9:30) to capture event with digital stills and then upload them to our parties online album
- Set up (x12) (4:00- 7:00) Get Ice, put up signs from Metro, signs around house, set up webcast, pictures on display, food, DJ booth, Banners, Tables, chairs, trashcans, program LCD sign on porch, merchandise stand, computers, welcome table, giveaways
- Transition Crew (x6) (8:30-9) take chairs set up for presentation downstairs to clear the dance floor
- Clean Up (x12) (11-12) take out trash, take down signs, pack up electronics, pack up money, make sure floors are clean, take out keg and coolers, put away chairs
PLUS anything else you can think of.
Setup
Setup needed for the party
- Tattoo parlor (and tattoos)
- sale table for t-shirts, etc.
- nametag table
- pamphlet table
- mixed drinks table
- beer/wine table
- food tables
Reminders
- Don't forget change for the bar this year!!
